1. Desktop Publishing Formatting Pages

2. Topics to Study Page Setup Apply Built-in options Use Layout Guides Color- Coded Guides Insert Page numbers Create a template

3. Lesson 3 – Formatting Pages 3 Page Setup When creating a new document, page setup options include – Paper size – Letter, legal, tabloid, and so on. – Orientation – Portrait or landscape. – Margins – Top, left, right, and bottom. – Gutter – For bound publications. If a publication is to be bound, you may also need to set inside and outside margins for facing pages.

4. Lesson 3 – Formatting Pages 4 Most desktop publishing packages have a page setup dialog box of some type, similar to the one shown here. It is usually accessed from the File menu and provides several ways to set up your document or publication. Margin settings may be on a different tab. Choose from pre-set publication types. Set paper size and orientation options. See a preview of your settings here. Page Setup Dialog Box BACK

5. Lesson 3 – Formatting Pages 5 Apply Built-in Options Some desktop publishing programs have built-in options that can be used to change the appearance of a page. They usually have a dialog box with a list of options available based on publication layout. Select the options that you want and deselect the options that you do not want. If present in your desktop publishing program, the built- in options will likely be on the Format menu. BACK

6. Lesson 3 – Formatting Pages 6 Use Layout Guides To help you place objects, desktop publishing programs have layout guides, including – Margin – Shows where page margins are set. – Column – Shows where column boundaries are set. – Grids – A series of boxes spaced evenly to mark rows and columns. – Ruler – Guides that you drag from the ruler to place objects. Guides are usually color-coded to help identify each type. Guides can be turned on or off using menu options. BACK

7. Lesson 3 – Formatting Pages 7 This figure shows a blank document with several types of guides displayed. Note the different colors used for different guides. Green ruler guides Pink margin guides Blue grid or column guides Color-Coded Guides BACK

8. Lesson 3 – Formatting Pages 8 Use Master Pages Use master pages to maintain consistency in layout. Elements that appear on every page in a publication should go on a master page. Most desktop publishing programs allow a left and a right master page for facing page layouts. Some desktop publishing programs allow you to define several master pages that can be applied to specific pages in the document.

9. Lesson 3 – Formatting Pages 9 This figure shows a master page. In this example, a footer is being created that will display on every page. Master pages are good places to create headers and footers, insert page numbers, place a logo or graphic that appears on all pages, and place other elements com- mon to all pages of the document. An Example of a Master Page

10. Lesson 3 – Formatting Pages 10 Insert Page Numbers Page numbers can be very important in a multi-page document, such as a product catalog. Page numbers in most desktop publishing programs are inserted on the master page. Page numbers should be inserted as a field, not as a numeric value. – If you insert a numeric value instead of a field, that value will appear on every page and never be incremented. Page numbers are frequently inserted as part of a header or footer. BACK

11. Lesson 3 – Formatting Pages 11 Create a Template A template is a pre-built layout for a specific type of document. – It contains font formatting information, graphic and text placement information, and color schemes. When you create a publication that you will want to create often, save it as a template. – Select template in the Save as type area of the Save dialog box. – Some programs require templates to be stored in a template folder, while others do not. Create a new document using a template by selecting the From Template option of the New Document dialog box. – As soon as the template opens, save it using a new name so that you do not overwrite the template.

12. Lesson 3 – Formatting Pages 12 This figure shows an Open Template dialog box. In this case, there are two templates in a folder named Templates. Some desktop publishing programs allow you to create multiple template folders and store template files in folders based on the publication type. The Open Template Dialog Box BACK