1. Captioning Considerations Jayme Johnson Director of Accessibility and User Experience Thursday, April 30, 2015 For audio call Toll Free 1-888-886-3951 and use PIN/code 246918

2. Audio Settings

3. Chat Messages If you have a question during the webinar, please type it in the chat window, and preface it with ??? This will help streamline the question and answer process. *

4. Participant Interaction ** Have a Question? Type it in the chat window and preface it with ???

5. Closed Caption

6. Save Chat or Whiteboard

7. Captioning Considerations Jayme Johnson Director of Accessibility and User Experience Thursday, April 30, 2015 If you have a question during the webinar, please type it in the chat window and preface it with ??? This will help streamline the question and answer process. *

8. Overview Terms and FAQ’s Technology Requirements Legal Requirements Formatting Captions Captioning Process (Generic) Tools for Captioning Web-based Video Creating Captions with YouTube (DEMO)

9. My first rule of captioning… If you can pay someone else to do your captioning, then do so! Getting Your Captions: DECT Grant: http://www.canyons.edu/Offices/DistanceLearning/Captioning/Pages/default.aspx http://www.canyons.edu/Offices/DistanceLearning/Captioning/Pages/default.aspx Purchase captioned media Create your own…

10. Terms and FAQ’s Captions vs. Subtitles Captions vs. Transcripts Line 21,.scc files, or “Scenarist” Accessible Player Captions as Instructional Technology Transcripts are not good enough YouTube Auto-captioning is unacceptable

11. Technology requirements Creating Captions A computer/browser that can play YouTube videos Internet connection Digital video Text Transcript (recommended) Playing Captions A computer/browser that can load YouTube videos An accessible player (if not using YouTube)

12. Legal and Copyright Issues Copyright matters, seek permission Section 508/California 11135 WCAG 2.0 AA FCC: http://www.fcc.gov/guides/captioning-internet-video-programminghttp://www.fcc.gov/guides/captioning-internet-video-programming Chancellor’s Office Legal Opinion M02-22: http://extranet.cccco.edu/Portals/1/Legal/Ops/OpsArchive/02-22.pdf http://extranet.cccco.edu/Portals/1/Legal/Ops/OpsArchive/02-22.pdf

13. Formatting Captions Comprehensive guidelines are available in the Caption Key from: http://www.dcmp.org/captioningkey/ http://www.dcmp.org/captioningkey/ Use two lines. Left-align the two lines. Use 32 characters per line (max). Use Sans Serif Font. Use Upper and Lower case letters. Transcribe Dialogue word-for-word. Ignore nonsense syllables such as “Uh” or “Um”.

14. Line Division Rules Keep modifier with word it modifies. Keep prepositional phrases together. Keep a person’s name and title together. Break lines before conjunctions (FAN BOYS). Keep auxiliary verb (can, have, will) with the word it modifies. Break captions at the end of a sentence.

15. Presentation rate Allow a minimum of 1.5 seconds duration for each 32 characters of text. Allow a minimum of two seconds duration to display the last 32 characters of text before “blanking” or removing a caption. Do not display any caption for less than one second. Maximum duration for line of captions should not exceed three seconds (per 32 characters).

16. Italics Use for voice-over narration. Use for off-screen dialogue, unless entire video is narrated. Dreaming, thinking, etc. Background audio: PA system, intercom announcements, etc. Foreign words should be italicized. Use italics to indicate any kind of emphasis.

17. Sound Effects Include important sounds. Use descriptions (in brackets) and onomatopoeia. Italicize if off-screen. Use lowercase for describing sound effects. Sustained sounds use the present participle (-ing). Be as precise as possible.

18. Music Use descriptions that indicate mood. Caption lyrics verbatim. Include name of vocalist/group and song title in brackets. Put musical notes around lyrics (leave space). When no lyrics are available or you can not use them, describe the mood/attitude of the lyrics.

19. Generic Captioning Process 1.Transcribe audio content. 2.Format the digital text. 3.Determine timing for each line. 4.Save digital caption file. 5.Integrate caption file and video file together for presentation. 6.Deliver video in an accessible video player.

20. Accessible Video Player Required Captions are not enough Keyboard controllable interface Caption stream being presented as accessible information? Examples: http://terrillthompson.com/ableplayer/ https://www.paypal-engineering.com/2014/09/05/introducing-an- accessible-html5-video-player/ https://www.paypal-engineering.com/2014/09/05/introducing-an- accessible-html5-video-player/

21. Tools for Captioning Subtitle Horse - http://subtitle-horse.com/http://subtitle-horse.com/ MagPIE - http://ncam.wgbh.org/invent_build/web_multimedia/tools- guidelines/magpiehttp://ncam.wgbh.org/invent_build/web_multimedia/tools- guidelines/magpie YouTube – http://www.youtube.comhttp://www.youtube.com Amara – http://www.amara.orghttp://www.amara.org

22. A word about YouTube Video You can only caption your own videos.* YouTube provides robust support for captioning. BEWARE of auto-captions- not adequate! YouTube has other features worth noting. What to do when you don’t own the video… * Amara claims to provide capability to enable other people to caption your videos (crowdsource). This is still under investigation…

23. Demo Time Let’s do some captioning…

24. Resources for Further Study Captioning Key: http://www.dcmp.org/captioningkey/http://www.dcmp.org/captioningkey/ Subtitle Horse: http://subtitle-horse.com/http://subtitle-horse.com/ YouTube Revealed: http://wac.osu.edu/examples/youtube-player-controls/http://wac.osu.edu/examples/youtube-player-controls/ Caption other people’s YouTube videos: http://amara.org/en/http://amara.org/en/ WebAIM tutorial: http://webaim.org/techniques/captions/http://webaim.org/techniques/captions/

25. Questions?

26. Thank You! johnsonjayme@fhda.edu

27. Evaluation Survey Help us improve our seminars by filling out a short online evaluation survey at: https://www.surveymonkey.com/r/CaptioningConsiderations Have a Question? Preface it with ??? in the chat window