1. STEP 1: Collecting, Organizing, & Analyzing School Data STEP 2: Identifying Core Values, Crafting the School’s Vision, Mission STEP 3: Determining School Goals & Objectives Plan Implementation SIP Planning Cycle

2. Planning should be based on an objective analysis of the current school situation. A wrong assessment of the situation leads to wrong interventions.

3. What do we need as a tool to help us in the Situation Analysis process? Several tool and approaches are made available to us to consider, however, we need a tool that enables us to facilitate the: identification of problems; determination of the causal relationship between problems; and identification of goals and objectives.

4. SWOT PROBLEM ANALYSIS STREAMS ANALYSIS A situation analysis approach that surfaces the various internal strengths and weaknesses and external opportunities and threats that might affect an organization A situation analysis approach that surfaces problems faced by an organization/project; facilitates the determination of the causal relationship of problems. It produces a PROBLEM TREE. An organizational development technique which facilitates the identification of problems and their determination of causal relationship. Problems are arranged into core areas of organizational operations called streams. It produces a STREAMS DIAGNOSTIC CHART.

5. PROBLEM ANALYSIS STREAMS ANALYSIS Facilitates the identification of problems Facilitates the identification of problems Facilitates the categorization of problems Facilitates the categorization of problems Facilitates the determination of causal relationship among problems Facilitates the determination of causal relationship among problems Keen on ensuring logical, hierarchical connections are made Keen on ensuring logical, hierarchical connections are made Output is visually appealing Output is visually appealing

6. Streams Analysis It is an organizational development technique which enables the school team to determine causal relationships of existing problems in the school. Organizations, just like schools, have core areas of operations that could be considered as streams.

7. headings The headings in the Data Interpretation Template can be considered as core areas of school operations. Streams Analysis

8. Provision of Access Personnel Learning Materials and Equipment Physical and Ancillary Services Others

9. Quality & Relevance Learner Performance Curriculum Implementation/ Instructional Delivery Staff Development Others

10. Management & Administration Stakeholders’ Participation Instructional Supervision Environment Management and Administration Others Performance Indicators

11. Streams Analysis Let us deepen our analysis of our school’s current situation using the Streams Analysis approach.

12. Steps in Streams Analysis Identify problems in each of the streams A problem is a situation which is dissatisfying and falls short of the expectations & objectives of a specific group of people. existing negative situationsnot as an absence of solutions. They should be formulated as existing negative situations and not as an absence of solutions.

13. Data Inferences Positive Inferences Negative Inferences Enrolment is increasing Student achievement is at 50 MPS and is below the national standard by 25 MPS

14. Refrain from stating problems as “Lack of…” or “No…” or “Absence of …” or “Inadequate…” or “Insufficient…” describe the situation Instead describe the situation which causes the lack of or the absence of something. In stating a Problem…

15. judgment Refrain from making judgment statements as they are vague and evaluative in nature. The SRC should be used to identify problems. In stating a Problem…

16. Refrain from making two or more problems co-exist in a single problem statement. In stating a Problem… High absenteeism rate Heavy rainfall River overflows High absenteeism rate due to heavy rainfall which causes the river to overflow

17. Refrain from phrasing interventions as problems. In stating a Problem… describe the situation Instead describe the situation why there is a need for such intervention.

18. When unsure with the data The current pupil achievement is at 40 MPS which is below the national standard of 75 MPS by 30 MPS Place a border on the metacard

19. Organize problems in streams Provision of Access Quality & Relevance Management & Administration Performance Indicators A1A2A3AnA1A2A3AnA1A2A3An

20. Activity Point 1.Based on the inferences made, identify problems experienced by the school. 2.Write problems in metacards following these rules: One idea, one card Capital letters onlyCapital letters only Take an outsider’s perspectiveTake an outsider’s perspective

21. Simple Drop-out Rate Simple Drop-out Rate is at 3.48% which is higher than the national standard of 0%

22. __% of learners are absent during harvest season to help as extra farm hands. Teachers’ teaching strategies are not learner- differentiated. Lax enforcement of ordinance regulating operation of video/computer shops within __ kms from the school. ___ percentage of learner absenteeism PLACE METACARDS APPROPRIATELY IN THE STREAMS DIAGNOSTIC CHART

23. Steps in Streams Analysis Validate problems in each of the streams. Ask group members to present their outputs. Other SPT members may clarify, add, or remove problems initially identified by the group.

24. Steps in Streams Analysis Prioritize problems per stream using the Pair-wise method. Pair-wise Pair-wise is simple prioritizing method that puts premium on group consensus and the collective understanding of the members of the team about the problems they face.

25. Step 1 : Place identified problems per stream in the Pair- wise Matrix.

26. Problems 1 Insufficient classrooms to accommodate enrollees 2 Dilapidated classrooms 3 Problem n 1.Insufficient classrooms to accommodate enrollees 2. Dilapidated classrooms 3. Problem n

27. Step 2: Pair-off intersecting problems.

28. Problems 1 Insufficient classrooms to accommodate enrollees 2 Dilapidated classrooms 3 Problem n 1.Insufficient classrooms to accommodate enrollees 11 2. Dilapidated classrooms 13 3. Problem n 13

29. Step 3: Count frequency and rank each problem.

30. ProblemsFrequencyRank 1.Insufficient classrooms to accommodate enrollees 041 2. Dilapidated classrooms 003 3. Problem 022 Arrange problems in each stream following the prioritization.

31. 1.Prioritize problems identified per streams using the Pair-wise approach. 2.Arrange problems in each stream according to priority. Activity Point

32. Steps in Streams Analysis Identify cause-and-effect relationship of problems. Determine which problem drives another problem. directed outward An arrow “directed outward” is drawn from the problem that has caused the other problem.

33. Provision of Access Quality & Relevance Management & Administration Performance Indicators A1A2A3AnA1A2A3AnA1A2A3An

34. Let’s have a demonstration example.

35. Determine the causal relationship of problems identified “within” and “across” streams. Activity Point

36. STREAMS ANALYSIS TREE CHECKLIST QuestionsYESNOComments Are statements negatively stated?  Are problems identified real i.e. are these problems backed by data?  Are problems placed in the appropriate streams?  Do problems describe a real situation?  Are the directions of the arrows correct?  Yes  No