1. Chapter 18: Dynamic Data Exchange

2. ©The McGraw-Hill Companies, Inc., 2004 2 of 21 Dynamic Data Exchange (DDE) Dynamic Data Exchange is method that allows Windows programs to share data. Using DDE, you can enter a formula into an Excel spreadsheet cell that refers to a field of data in Peachtree. Whenever you use that spreadsheet in the future, the cell is updated with the current data from Peachtree.

3. ©The McGraw-Hill Companies, Inc., 2004 3 of 21 Downloading Files from the Internet to Peachtree, p. 631 In order to complete Chapter 18, you need to download the files shown on p. 631 from Peachtree’s website at www.peachtree.com/support.dde www.peachtree.com/support.dde 1. DDE-BalSheet.xls 2. DDE-Graph.xlm 3. DDE-Requests.xls 4. DDE-TrialBal-EmpList.xls

4. ©The McGraw-Hill Companies, Inc., 2004 4 of 21 Downloading Files from the Internet to Peachtree (concluded), pp. 631-633 Complete steps 1-14 on pages 631-633 to download Peachtree’s DDE files. In order to complete the activities in Chapter 18, you must download the four files shown on page 631 to Peachtree program path. The default location for Peachtree is c:\peachw.

5. ©The McGraw-Hill Companies, Inc., 2004 5 of 21 Software Objectives, p. 633 Work with two Windows programs at the same time: Peachtree Complete Accounting 2003 and Microsoft Excel for Windows. Use macros to create spreadsheets from Bellwether Garden Supply data. Display and save bar graphs. Save Excel files.

6. ©The McGraw-Hill Companies, Inc., 2004 6 of 21 Web Objectives, p. 634 Use your Internet browser to go to the book’s website at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 Unzip the DDE-EXCEL-ZIP.EXE files to Peachtree’s program path. (If your instructor has already copied these files, you do not need to copy them again.) Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Continue to explore the third exercise in Part 4−Web Development. Use a word processing program to write summaries of the websites that you visited.

7. ©The McGraw-Hill Companies, Inc., 2004 7 of 21 Dynamic Data Exchange flowchart, p. 634 Spreadsheet, Database, or other software Dynamic Data Exchange Peachtree Complete Accounting 2003 data

8. ©The McGraw-Hill Companies, Inc., 2004 8 of 21 Peachtree Tips Peachtree Tips Before completing the work in Chapter 18, you must copy the four files from Peachtree’s website at www.peachtree.com/support.dde. (See textbook pages 631-633.) You restore Bellwether data from the Exercise 6-2.ptb file to complete Chapter 18. If you do not have Exercise 6-2 data, install Bellwether’s starting data. Installing Bellwether’s starting data is shown in Appendix A, pp. 684-685, Appendix A. Whenever you use DDE, you must start Peachtree first, then Excel.

9. ©The McGraw-Hill Companies, Inc., 2004 9 of 21 Backing up Chapter 18 Disk Backup Name KB Page Nos. 18 of 18 A:\bgsbar2.xls 14 KB 639 A:\bgsbar1.xls 639 A:\balsht.bgs.xls 18 KB 640 A:\Exercise 18-1 17 KB 644 A:\Exercise 18-2 17 KB 644 TOTAL KB 80 KB

10. ©The McGraw-Hill Companies, Inc., 2004 10 of 21 Chapter 18 topics 1. Downloading Files from the Internet to Peachtree, pp. 631- 633 2. Software objectives and web objectives, pp. 633-634 3. Getting started, pp. 635-637 a. Microsoft Excel’s spreadsheet window, p. 637 b. Income vs. Expense Year-to-Date bar chart, p. 638 c. Actual vs. Budget (Income) Year-to-Date bar chart, p. 639 4. Internet Activity, p. 641 5. Summary and Review, p. 641 a.Going to the net, p. 642 b. True/make true questions, pp. 642-644 c. Exercise 18-1, p. 644 e. Exercise 18-2, p. 644 e. Chapter 18 index, p. 645

11. ©The McGraw-Hill Companies, Inc., 2004 11 of 21 Getting started, pp. 635- 637 Read page 635 and 636. Complete steps 1 – 12 on pages 635 and 636.

12. ©The McGraw-Hill Companies, Inc., 2004 12 of 21 Select Company, 637 After step 12 on page 636 is completed, the “Select Company” window appears. Click on. Read the paragraph under step 13 on p. 637. Complete step 14 to view the spreadsheet.

13. ©The McGraw-Hill Companies, Inc., 2004 13 of 21 Microsoft Excel – Datasht.xls, p. 637 After completing step 14 a. and b. on page 637, the spreadsheet appears. Read the “Comment” box on p. 637.

14. ©The McGraw-Hill Companies, Inc., 2004 14 of 21 Microsoft Excel–Income vs. Expense Year- to-Date bar chart, p. 638 Complete steps 15 a. – d. on p. 638

15. ©The McGraw-Hill Companies, Inc., 2004 15 of 21 Microsoft Excel–Actual vs. Budget (Income) Year-to-Date bar chart, pp. 638-39 Complete steps 16 a. – e. on pp. 638-639 Complete steps 17 – 20 on page 639.

16. ©The McGraw-Hill Companies, Inc., 2004 16 of 21 Payroll summary information, p. 639-640 Complete steps 1-6 on pp. 639-640. Complete steps 1–5 on p. 641.

17. ©The McGraw-Hill Companies, Inc., 2004 17 of 21 Glossary of Terms Chapter 18

18. ©The McGraw-Hill Companies, Inc., 2004 18 of 21 Dynamic Data Exchange, p. 634 DDE is a method that allows Windows programs to share data. Using DDE, you could enter a formula into an Excel spreadsheet cell that would refer to a field of data in Peachtree.

19. ©The McGraw-Hill Companies, Inc., 2004 19 of 21 Macro, p. 635 A macro is a series of commands and keystrokes that automate frequently performed tasks.

20. ©The McGraw-Hill Companies, Inc., 2004 20 of 21 Internet Activity, p. 641 1 Go to the book’s web site at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 2 In the “Student Center” list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Since this exercise was started in Chapter 17, continue to explore the “WEB DEVELOPMENT” links. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate web site addresses.

21. ©The McGraw-Hill Companies, Inc., 2004 21 of 21 Going to the Net, p. 642 Access the MSDN Online Library website at Access the MSDN Online Library website at http://msdn.microsoft.com/library 1.What is the MSDN library? 2.Type What is DDE? in the Search field. Then, select GO. Define the term Dynamic Data Exchange.