1. Exercise Your Mind @ your Library ® RefWorks: Advanced November 21, 2006

2. Exercise Your Mind @ your Library ® 2 What We’ll Cover Today Managing Your Personal Database Searching Your Personal Database Linking to the Full Text of Articles Using “My List” Editing a bibliographic format Sharing Your References Using Write-N-Cite (format your paper and generate the bibliography in WORD) Anything else??

3. Exercise Your Mind @ your Library ® 3 Managing Your Personal Database Your personal database consists of ALL your folders –You can have multiple folders –You can have the same reference in multiple folders Clear, Rename, and Delete Folders Move articles from one folder to another Remove and Delete articles (there IS a difference!)

4. Exercise Your Mind @ your Library ® 4 Managing Your Personal Database

5. Exercise Your Mind @ your Library ® 5 Managing Your Personal Database Organizing Folders

6. Exercise Your Mind @ your Library ® 6 Managing Your Personal Database Organizing Folders

7. Exercise Your Mind @ your Library ® 7 Managing Your Personal Database Moving References

8. Exercise Your Mind @ your Library ® 8 Managing Your Personal Database Moving References

9. Exercise Your Mind @ your Library ® 9 Managing Your Personal Database Deleting References From a specific folder –Use Remove From the database –Use Delete

10. Exercise Your Mind @ your Library ® 10 Managing Your Personal Database Deleting References

11. Exercise Your Mind @ your Library ® 11 Managing Your Personal Database Deleting References

12. Exercise Your Mind @ your Library ® 12 Questions??

13. Exercise Your Mind @ your Library ® 13 Your Turn! Create a dummy folder Move two or three references into the dummy folder Remove one reference in the dummy folder Delete the dummy folder

14. Exercise Your Mind @ your Library ® 14 Searching Your Personal Database Search Author, Periodical, or Descriptor Searches entire personal database, not just a particular folder Especially useful as your database grows larger Two methods: –From within a reference (view mode) –From the menu bar

15. Exercise Your Mind @ your Library ® 15 Searching Your Personal Database From View Mode

16. Exercise Your Mind @ your Library ® 16 Searching Your Personal Database From View Mode

17. Exercise Your Mind @ your Library ® 17 Searching Your Personal Database From View Mode

18. Exercise Your Mind @ your Library ® 18 Searching Your Personal Database From the Menu Bar

19. Exercise Your Mind @ your Library ® 19 Searching Your Personal Database From the Menu Bar

20. Exercise Your Mind @ your Library ® 20 Searching Your Personal Database From the Menu Bar

21. Exercise Your Mind @ your Library ® 21 Searching Your Personal Database Adding a Descriptor To a single record –Use Edit mode for the record To multiple records –Use Global Edit

22. Exercise Your Mind @ your Library ® 22 Searching Your Personal Database Adding a Descriptor

23. Exercise Your Mind @ your Library ® 23 Searching Your Personal Database Adding a Descriptor

24. Exercise Your Mind @ your Library ® 24 Questions??

25. Exercise Your Mind @ your Library ® 25 Linking to the Full Text of Articles Some databases will put a URL into the reference automatically –Check Availability and Links fields Get it @ Waterloo available for each reference –Caution: this does NOT mean that the full text is definitely available – if UW does not subscribe to the publication, it won’t be there! You can always manually enter a URL

26. Exercise Your Mind @ your Library ® 26 Linking to the Full Text of Articles

27. Exercise Your Mind @ your Library ® 27 Linking to the Full Text of Articles

28. Exercise Your Mind @ your Library ® 28 Using “My List” Allows the selection of references from multiple folders for TEMPORARY use –References added to the My List folder are available ONLY during the current session; the folder is cleared when you log off from RefWorks A bibliography can be printed from the My List folder

29. Exercise Your Mind @ your Library ® 29 Using “My List”

30. Exercise Your Mind @ your Library ® 30 Using “My List”

31. Exercise Your Mind @ your Library ® 31 Using “My List”

32. Exercise Your Mind @ your Library ® 32 Questions??

33. Exercise Your Mind @ your Library ® 33 Editing a Bibliographic Format Bibliographic format = output style Personal output styles will be in red and in your database only – they are not available to anyone else You can also edit intext citations and notes – just choose the appropriate option

34. Exercise Your Mind @ your Library ® 34 Editing a Bibliographic Format Steps: –Select Bibliography or Citation type –Choose a style closest to what you want –Name it in the box BELOW –Click on the Save As button –Make your changes –Click on the Save button NB: Your new output style may not appear until you exit and reenter the Bibliography page

35. Exercise Your Mind @ your Library ® 35 Editing a Bibliographic Format

36. Exercise Your Mind @ your Library ® 36 Editing a Bibliographic Format

37. Exercise Your Mind @ your Library ® 37 Editing a Bibliographic Format

38. Exercise Your Mind @ your Library ® 38 Editing a Bibliographic Format

39. Exercise Your Mind @ your Library ® 39 Editing a Bibliographic Format

40. Exercise Your Mind @ your Library ® 40 Questions??

41. Exercise Your Mind @ your Library ® 41 Sharing Your References Allow other RefWorks users at UW view your references (e.g., course instruction) –Read-only password Allow other RefWorks users at UW view and modify your references (e.g., working with a group of people on a project) –Share your user name and password –NB: you may want to create a separate account for the project

42. Exercise Your Mind @ your Library ® 42 Sharing Your References – View Only

43. Exercise Your Mind @ your Library ® 43 Sharing Your References – View Only

44. Exercise Your Mind @ your Library ® 44 Questions??

45. Exercise Your Mind @ your Library ® 45 Using Write-N-Cite Insert references from RefWorks directly into your Word document Format your paper in the chosen output style Generate your bibliography in the chosen output style Two methods: –with the Write-N-Cite plug-in –without the Write-N-Cite plug-in

46. Exercise Your Mind @ your Library ® 46 Using Write-N-Cite – with the plug-in Download the Write-N-Cite plug-in (under Tools) and follow the directions to install it on your computer Open Microsoft Word Click on the Write-N-Cite icon RefWorks is automatically launched Log in to RefWorks Check the “Always on top” box (optional) NB: Save your document before generating the bibliography NB: Always work in the ORIGINAL document

47. Exercise Your Mind @ your Library ® 47 Using Write-N-Cite – with the plug-in

48. Exercise Your Mind @ your Library ® 48 Using Write-N-Cite – with the plug-in

49. Exercise Your Mind @ your Library ® 49 Using Write-N-Cite – with the plug-in

50. Exercise Your Mind @ your Library ® 50 Using Write-N-Cite – with the plug-in

51. Exercise Your Mind @ your Library ® 51 Using Write-N-Cite – with the plug-in

52. Exercise Your Mind @ your Library ® 52 Using Write-N-Cite – without the plug-in Open RefWorks –Switch to One line/Cite View Open a Word document NB: Save your document before generating the bibliography NB: Always work in the ORIGINAL document NB: To generate your final document in Word format, SAVE the document when prompted; OPENing the document defaults to html format

53. Exercise Your Mind @ your Library ® 53 Using Write-N-Cite – without the plug-in

54. Exercise Your Mind @ your Library ® 54 Using Write-N-Cite – without the plug-in

55. Exercise Your Mind @ your Library ® 55 Using Write-N-Cite – without the plug-in

56. Exercise Your Mind @ your Library ® 56 Using Write-N-Cite – without the plug-in

57. Exercise Your Mind @ your Library ® 57 Using Write-N-Cite – without the plug-in Copy

58. Exercise Your Mind @ your Library ® 58 Using Write-N-Cite – without the plug-in Paste

59. Exercise Your Mind @ your Library ® 59 Using Write-N-Cite – without the plug-in

60. Exercise Your Mind @ your Library ® 60 Using Write-N-Cite – without the plug-in

61. Exercise Your Mind @ your Library ® 61 Using Write-N-Cite – without the plug-in

62. Exercise Your Mind @ your Library ® 62 Using Write-N-Cite – without the plug-in

63. Exercise Your Mind @ your Library ® 63 Questions??

64. Exercise Your Mind @ your Library ® 64 Anything Else??

65. Exercise Your Mind @ your Library ® 65 For More Information… Consult the RefWorks Help or Tutorial Contact your Liaison Librarian Contact me –skeys@library.uwaterloo.caskeys@library.uwaterloo.ca Thank You!