1. ESEA - Non-public Equitable Services Annual Consultation Meeting for Participating Schools Office of Consolidated Planning & MonitoringOffice of Consolidated Planning & Monitoring February 2015February 2015

2. Agenda  Why consult with private schools  Before consultation  During consultation  After consultation  Documenting the consultation meeting  Communication with private school officials 2

3. Why Consult With Private Schools  Under Title I, local educational agencies (LEAs) are required to provide services for eligible private school students, as well as eligible public school students.  In particular, §1120 of Title I, Part A of the Elementary and Secondary Education Act (ESEA), as amended by the No Child Left Behind Act (NCLB), requires a participating LEA to provide eligible children attending private elementary and secondary schools, their teachers, and their families with Title I services or other benefits that are equitable to those provided to eligible public school children, their teachers, and their families. 3

4. Why Consult With Private Schools  The goal of the consultation process is to design and implement a program that will provide equitable services and meet the needs of eligible private school students, parents and teachers.  LEAs must meet with appropriate private school officials before making any decision that affects the opportunity for private school children to participate.  Consultation meetings must cover at a minimum the regulatory requirements for program development and implementation. 4

5. Before Consultation 5

6.  Be timely Set up meetings far in advance  Be deliberate Send RSVP’s with meeting notifications Have more than one contact for each school Communicate in writing – Email – Fax  Be mindful Different calendars Different start times (school openings, school days) Holidays 6

7. Before Consultation  The Annual Consultation Meeting should be a face to face meeting LEAs invite key players from public and private schools – Central office staff – Private school building administrators – Specialty areas » Family/Community Engagement » IDEA/SPED » Title III » Professional Development Staff  The annual consultation should cover the regulatory requirements 7

8. What are Regulatory Requirements for Consultation Under §200.63 of the Title I consultation must, at a minimum, address the following issues:  How the LEA will identify the needs of eligible private school children;  What services the LEA will offer to eligible private school children;  How and when the LEA will make decisions about the delivery of services;  How, where, and by whom the LEA will provide services to eligible private school children;  How the LEA will assess academically the services to private school children in accordance with §200.10 of the Title I, and how the LEA will use the results of that assessment to improve Title I services; Copies consultation handouts 8

9. What are Regulatory Requirements for Consultation  The size and scope of the equitable services that the LEA will provide to eligible private school children and, consistent with §200.64 of the Title I;  The proportion of its Title I funds that the LEA will allocate for these services and the amount of funds that the LEA reserves from its Title I allocation for the purposes listed in §200.77 of the Title I;  The method, or the sources of data, that the LEA will use (under §200.78 of the Title I) to determine the number of private school children from low- income families residing in participating public school attendance areas, including whether the LEA will extrapolate data if a survey is used;  The services the LEA will provide to teachers and families of participating private school children;  Discussion of service delivery mechanisms the LEA will use to provide services Discuss best ways to present requirements at consultation meeting 9

10. Before Consultation – Preparation  Slide 3 – Identifying Non- Public Children for Title I Services  Slide 4 – Services Provided by the LEA  Slide 5- Size and Scope of Equitable Services  Slide 6 - Equitable Services for Teachers and Families 10

11. During Consultation 11

12. During Consultation  Documentation Sign in sheet Copy of presentation Agenda Meeting evaluation Program evaluation Complaint procedure  Time for discussion and feedback Determining eligibility Assessment Tools 12

13. During Consultation 13

14. After Consultation 14

15. After Consultation  Review feedback from meeting Meeting evaluation Program evaluation  Answer any questions in a timely fashion  Document program details Program proposal  Save documentation of Consultation Affirmation of consultation Agenda from meeting Sign in sheet Meeting handouts 15

16. Collaboration Collaboration between public and non-public schools creates a sense of trust.  Non-public schools feel included in the decision-making  Breaks down barriers  Decreases complaints  Makes LEAs the first point of contact 16

17. Communication  Guidance tells us... Ultimately, the LEA officials make the final decisions regarding provision of services after consultation has occurred.  But... If the private school official does not believe that the LEA engaged in timely and meaningful consultation, or that the LEA did not give due consideration to the views of the private school official, or disputes the low- income data on private school children, or for another reason does not believe that the private school children are receiving fair and equitable Title I services, the private school official may file a complaint with TDOE. The decision of TDOE may be appealed to the U.S. secretary of education. 17

18. Resources  Title I Non-public Schools guidance https://www2.ed.gov/programs/titleiparta/ps/titleitoolkit.pdf http://www2.ed.gov/policy/elsec/guid/equitableserguidance.doc http://www2.ed.gov/programs/titleiparta/psguidance.doc  Title II-A guidance https://www2.ed.gov/programs/teacherqual/guidance.pdf  Title III guidance http://www2.ed.gov/about/offices/list/oii/nonpublic/title3- factsheet.html http://www2.ed.gov/about/offices/list/oii/nonpublic/title3- factsheet.html 18

19. Contact Information Quache.Spencer@tn.gov 615-770-1793 (office) 615-906-4255 (cell) 19

20. 20 FRAUD, WASTE or ABUSE Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: 1-800-232-5454 Notifications can also be submitted electronically at: http://www.comptroller.tn.gov/hotline