1. McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Lesson 1 Introduction to Databases

2. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 2 McGraw-Hill/Irwin Lesson 1: Introduction to Databases Manual Databases Electronics Databases Database Terminology –Field –Record –File

3. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 3 McGraw-Hill/Irwin Starting Access Desktop Start Menu Choose Microsoft Access

4. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 4 McGraw-Hill/Irwin Access Screen Database Window Application Title bar Menu bar Database Tool bar Task pane

5. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 5 McGraw-Hill/Irwin Access Screen Status bar Database window title bar Database window control menu icon Database objects

6. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6 McGraw-Hill/Irwin Navigating in Datasheet View Specific record box Current record symbol Record selector New record New record symbol

7. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 7 McGraw-Hill/Irwin Navigating in Datasheet View Total number of records Field names (Field selectors) View next record View first record

8. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8 McGraw-Hill/Irwin Working in Table Design View Table design tool bar Insert rows button Current record symbol Row selector Table design window

9. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 9 McGraw-Hill/Irwin Working in Table Design View Set other field properties to further restrict the data that can be entered into a field Set the required data type property

10. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 10 McGraw-Hill/Irwin Formatting a Datasheet Data formatting dialog box

11. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 11 McGraw-Hill/Irwin Formatting a Datasheet Double click the right boundary of a field selector to size the column to its best fit, or click and drag the boundary to the left or right to custom size an individual column

12. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 12 McGraw-Hill/Irwin Formatting a Datasheet Use the vertical resizing pointer to click and drag the border between any two row selectors to change the row height for the table

13. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 13 McGraw-Hill/Irwin Formatting a Datasheet Table datasheet tool bar Formatting datasheet tool bar

14. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 14 McGraw-Hill/Irwin Creating a Drop-Down List Creating a value list

15. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 15 McGraw-Hill/Irwin Creating a Drop-Down List Lookup field properties

16. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 16 McGraw-Hill/Irwin Entering Records in a Datasheet Control menu icons New record button

17. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 17 McGraw-Hill/Irwin Entering Records in a Datasheet New record button on the table datasheet tool bar Sizing buttons for the database window

18. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 18 McGraw-Hill/Irwin Entering Records in a Datasheet Delete record button Edit record symbol Undo button

19. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 19 McGraw-Hill/Irwin Entering Records in a Datasheet Deletion warning dialog box Delete shortcut key

20. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 20 McGraw-Hill/Irwin Understanding Shared Fields Subdatasheets for the customers table

21. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 21 McGraw-Hill/Irwin Understanding Shared Fields A one-to-many relationship: the value in the CustomerID field in the customer table will match many records for that customer in the order table

22. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 22 McGraw-Hill/Irwin Getting Help and Exiting Access Click on Question icon for a list of help topics

23. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 23 McGraw-Hill/Irwin Getting Help and Exiting Access List of help topics

24. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 24 McGraw-Hill/Irwin Getting Help and Exiting Access Microsoft Access Help window

25. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 25 McGraw-Hill/Irwin Getting Help and Exiting Access Help on format property feature Auto tile button Print button

26. The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 26 McGraw-Hill/Irwin Getting Help and Exiting Access Help on format property feature Hide button Back and forward buttons