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Published byTrevor Horton Modified over 9 years ago
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Access Getting Started Creating Tables Designing Tables Worksheet #8
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Database: A collection of information related to a general topic. A database can contain tables, forms, queries, or reports. Table: A collection of information about a specific topic. There can be more than one table in a database. A table consists of records and fields. Form: Provides an easy-to-use format that allows information to be quickly viewed, entered, and changed. Query: Allows criteria to be specified that finds information of interest in the database. Report: A professional-looking document that summarizes data from the database.
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Field: A specific category of information in a table. Record: A collection of information about one person, place, or thing in a table.
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1)Purpose of the Database? 2)What Tables Are Needed? 3)What Fields Are Needed? 4)What Relationships Between Tables Are Required?
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Create a Blank Database Pages A6-A7 Using the Database Window. Open an Object (A8-A9) Tables/Queries/Forms/Reports) Rename an Object Delete an Object
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Create a Table in Datasheet View Pages A12-A13 / B4-B5 Add records / field names / primary key Change View of Table Datasheet View: This view displays all records in a table and allows you to enter, edit, and review records. Design View: This view displays the structure of a table and allows you to change settings to specify the type of information you want to enter.
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Rename a Field Click and change name. Add or Delete a Field Add – Insert / Column Delete – Edit / Delete Column Change Column Width Click and change or double-click the right edge to fit the longest item
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Open a Table Database window / click on object Move Through Records A10 / A11 Add or Delete a Record Pages A14 / A15 Add – button on bottom (> *) / Delete – button top
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Select and Edit Data Hide or Freeze a Field Select fields / right click / freeze or hide
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Rearrange Fields in the Design View Click and drag fields to new position Add a Field Description Properties in Database window
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Change a Data Type Text Memo Number Date/Time Currency AutoNumber Yes/No
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Select a Format Add Lookup (Textbox / Listbox / Combobox) Change the Field Size Select table in Design View / Edit properties
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Add a Default Value Select table in Design View / Edit properties Data Entry Required Select table in Design View / Edit properties
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Add a Validation Rule <1000 (less than 1000) >M (finds the letter M and the text staring with the letters A to L) <>0 (not equal to zero) Between 100 and 200 = Canada (exact match) Is Null (finds records that do not contain data in the field) In (100, 101) - finds the numbers 100 and 101 Between 100 And 200 (finds the numbers from 100 to 200)
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Set the Primary Key Primary Key: A field that holds a unique value for each record in a table (e.g. employee number). All tables should have a primary key. Design View / Select field / Primary key Define Relationships Between Tables Database window / relationships button Drag tables into window / select field used to create relationships / create
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