1. Theme 2: Working smarter Topic 14: Using the right package for the job. Chapter 4.1. Page 203 – 221 Introduction to Access

2. What is a database? A collection of facts or data regarding a specific topic –Details of a CD collection –Details concerning clients To obtain information manually is ineffective Data can stored electronically.

3. Electronic database Microsoft Access is a program that enable s you –Store data electronically –Manipulate and change data –Process data into information Sorting, editing and adding of data To summarise data and display only certain data

4. Database concepts and terms NrTitleNameSurnamePostal boxTownPostal Code Cell no 001MrStephanJacobsPO Box 897 Benoni150008378 67911 002MsXandileMadikanePO Box 1001 Jhb000107267 51998 003MrVaseelaNaidooPO Box 6554 Bryans ton 219108267 54121 FIELD RECORD TABLE

5. How to use Access Start; Programs; Microsoft Access

6. Activity 1 Page 205 Explore Do Activity 1 First encounter: Demonstration

7. Components

8. Tables

9. Navigate through a table

10. Queries

12. Forms

13. Reports

14. Do activity 2 Basic terminology Activity 2 Page 209 Understand?

15. More about tables Changing the appearance of a table Do Activity 3 Activity 3 Page 209 Explore

16. Activity 4,5 P 210, 211 Explore Do Activity 4 Do Activity 5

17. Answers activity 5 1.2 Afro Pop CDs 2.He likes Jamie Cullum 4.R200.00. (Hint: Sort the ReplacementValues in Descending order, then the most expensive CD will be displayed at the top of the table.) 3. 5.

18. Change and print a table Demonstration (Use the CD-database)

19. Do activity 6 Activity 6 Page 212 Try yourself

20. Create a table Determine which fields each record must consist of? Determine the data type of each field

21. Data types Text Alphanumeric Letters+figures+&*% Memo Long text entries Number Data which consist of numbers Date/Time Dates and times Currency For monetary units AutoNumber Sequential numbers beginning at 1 Yes/No Boolean values. Yes/No OLE Object Graphics, video or documents Hyperlink Web address LookupWizard List of predetermined values

22. What is the data type of the following fields? James NaidooGI_001# 34.6708:00 12 January 2006 R56.880834456543 YesFeed the fish 1 cup every second day www.google.co.za

23. Primary keys A field which identifies each record with a unique value ID number, Autonumber Cannot be the name or surname Ensure that there are not duplicate records in a database. Is indicated by a small key.

24. Different views of a table Datasheet View

25. Different views Design View

26. Do activity 7 Do activity 8 Activity 7,8 P 214, 215 Explore, Understand?

27. Answers activity 8 8.1 One 8.2Number 8.3 M 8.4 15 8.5 30 8.6 Number

28. Do activity 9 Do activity 10 Do activity 11 Do activity 12 Do activity 13 Activity Try yourself