1. BANNER TRAINING FOR DEPARTMENT HEADS SELF SERVICE AND BANNER ADMIN

2. Objectives  Quick overview of system  Navigation basics  Look up balances and transactions  Reporting options

3. Banner Systems  Over 800 institutions migrated to Banner in the past two years  Integrated database system  Finance, HR, Student, Financial Aid and many auxiliary applications  Accessed through Luminus – web portal

4. Chart of Accounts  Chick’s chart

5. Banner Finance  2 Versions available through AU Access (Luminus Portal)  Banner Self-Service (SSB)  Use for transaction approval, budget queries for accounts other than grant accounts, quick download of financial information into Excel  Banner Admin  Must use to obtain project-to-date balances on grant accounts and general ledger balances and transactions  Special navigation, very robust

7. TABS

9. Menu Tabs

10. The Budget Query link allows a user to review budget information for transactions entered through Banner Finance. A user may build or retrieve three different types of queries:  Budget Query by Account (FOAP)  Budget Query by Organizational Hierarchy  Budget Quick Query

11. Budget Status by Account  Account by detail  Transaction detail  Document detail – invoice or purchase order

13. Budget Status by Organizational Hierarchy  The Budget status by Organizational Hierarchy options allows you to review budget information for organizations.  May be more useful for extracting departmental information as opposed to individual awards.

14. Budget Quick Query  The Budget Quick Query allows you to view budget information by account for the Fiscal Period and Year-to-Date. The parameters available for this query are Adjusted Budget, Year-to-Date, Commitments, and Available Balance. This report will not allow you to drill down for more detail.  Similar to screen 19 in FRS.

15. BANNER ADMIN  Understanding of navigation is critical  At the minimum know:  Next Block – returns next section of information on the banner screen (form)  Rollback – resets the form for additional query  Query – must start and execute query

16. Banner Admin Forms  7 letters with first 3 identifying type  F G I  Finance, General ledger, Inquiry  FGIBDST – budget/expense/revenue summary (Equivalent of Screen 19 in FRS)  FGITRND – detailed transactions (Screen 23 in FRS)  FGITBAL – asset/liability/fund balance summary (Screen 18 in FRS)

18. Reporting/Download Options  Download forms - balances and transactions into Excel  Detailed instructions in manual  Gives year-to-date transactions and balances  Download reports to Word  Detailed instructions in manual  Can select date parameters to mirror monthly reports  E-Print  Available from AU Access/Finance  Future method of delivery of monthly reports  Following month end close, reports will be posted

19. Grant Module  Project accounts – contracts, grants, cost- shares, construction accounts all must be established in the grant module  Additional data for accounts – principal investigator, indirect cost rate, etc.