1. Virginia Association of Federal Education Program Administrators (VAFEPA) October 15, 2014 Virginia Department of Education Office of Program Administration and Accountability

2.  Purposes of Monitoring  Monitoring Cycle  Focus Areas  What’s New for 2014-2015 Monitoring?  Most Frequent Findings

3.  To ensure compliance with the law  To offer technical assistance  To identify effective practices

4. Identification of FPM Divisions (Fall) FPM Webinar (Late fall/early winter On-site/Telephone FPM (Spring) FPM Technical Assistance Distribution of Compliance/Non- Compliance Letters Five-year cycle for Title II, Part A

5. 1. Teacher quality Progress toward 100 percent HQT goal Equitable distribution of highly qualified teachers Teacher and principal evaluations 2. Needs assessment and professional development plan 3. Allowable uses of funding 4. Fiscal requirements 5. Public reporting and parental notification 6. Private school participation

6. Teacher and Principal Evaluations Be prepared to discuss: ◦ How the division’s system was developed and implemented ◦ How results are used for program development/teacher quality improvement ◦ How results are used within needs assessment process ESEA, Section 1111(h)(2)(B)

7.  Review protocol  Collect evidence  Organize documentation in notebook or file folders or electronically  Reserve space (if on-site)  Schedule appropriate personnel: ◦ Title II, Part A, coordinator; ◦ Human resources liaison; and ◦ OMEGA/finance personnel

8.  Notification via superintendent’s memo at least six weeks in advance  Audio conference overview  Mutually agreed upon date and time

9. Augusta CountyGoochland CountyPetersburg City Buckingham CountyKing and Queen CountyRoanoke City Caroline CountyKing George CountyRockbridge County Carroll CountyLee CountyScott County Cumberland CountyLynchburg CityShenandoah County Essex CountyMadison CountySussex County Falls Church CityMecklenburg CountyWaynesboro City Franklin CountyMontgomery County Williamsburg-James City County Giles CountyNewport News City

10. ◦ Needs Assessment Processes ◦ Highly Qualified Teachers in Title I schools ◦ Public Reporting ◦ Private School Participation ESEA, Section 1111(h)(2)(B)

11. Title II, Part A, Improving Teacher Quality Non- regulatory Guidance document (revised October, 2006) from the United States Department of Education http://www.ed.gov/programs/teacherqual/ guidance.pdf Federal Program Monitoring for ESEA Programs http://www.doe.virginia.gov/federal_programs/ esea/federal_monitoring/index.shtml Application Instructions and Guidelines http://www.doe.virginia.gov/federal_programs/ esea/applications/index.shtml

12. Carol Sylvester Title II, Part A, Specialist (804) 371-0908 Carol.Sylvester@doe.virginia.gov