1. 1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 2, 2012

2. 22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3. 3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4. 4 EOY UAT Schedule Update Test Week 3 EOY 1 Course Completion and EOY 3 Student Discipline CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 5/2/12 Recommended Testing Schedule for EOY UAT

5. 5 EOY UAT Status Update Test Week 3 and 4 – EOY 1 (Course Completion) and EOY 3 (Student Discipline) scheduled to be conducted – Notify when new SCTE file is available for testing (EOY 1) – Update EOY 1 and EOY 3 Execution log with testing progress – Continue testing EOY 2 and EOY 4 as needed

6. 6 EOY 2 UAT Status Update 40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2 Approximately 2/3 have tested the all functions including Online, Batch, Certification, and Reports

7. 7 EOY 2 UAT Status Update

8. 8 EOY 4 UAT Status Update 14 out of 41 (35%) LEAs sent in at least one Execution Log last week Approximately 25% have tested the Security and Online functions Approximately 10% have tested Batch and 15% have tested the Certification and Report functions

9. 9 EOY 4 UAT Status Update

10. 10 EOY Release Update 5/2 Release Update document is currently available on the FTP site Problem #Issue Date Resolved 2413 EOY3: User account assigned Discipline Reports role is unable to access the Reports Home page using the breadcrumb 5/2/12 2412 EOY3: Discipline Reports user has access to non-discipline related reports 5/2/12 2411 EOY2: Certification Error Details screen - missing Certification Results Summary detail records 5/2/12 2403 EOY: CERT101 triggers for students with enrollment exit category = N470 (No Show) 5/2/12 2398 EOY1 - SCSC0069 - triggering on older records (not most recent)

11. 11 EOY Release Update 5/2 Release Update, continued Problem #Issue Date Resolved 2396 EOY2: Report 5.2 was blank on Certification screen, but data on ODS report 5/2/12 2395 EOY2: ODS 5.5 report primary residence category filter doesn’t work correctly 5/2/12 2394 EOY2: ODS 5.2 - Program Participants - NCLB Title I Part A Basic Targeted Education Services counts inaccurate 5/2/12 2392EOY2: CERT073 error generated incorrectly5/2/12 2391 EOY3: SDIS0245 generated incorrectly on batch upload 5/2/12

12. 12 EOY UAT Issue Update Known Issues list is currently available on the FTP site 5/2 UAT Known Issues Highlights: Problem #Issue 2428EOY1: Post failed, no Explanation given 2427 EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students 2426 EOY2: LEA Admin role required to display SASS and SPRG in the File Type drop down list on the Submission Status screen 2423 EOY2: ODS version of 5.3 is missing NCLB Title I Part A Basic Targeted (122) program records 2420 EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed 2419 EOY3: User id with assigned Discipline roles encounter, but does not have access to Passed Records screen

13. 13 EOY UAT Issue Update 5/2 UAT Known Issues Highlights, continued: Problem #Issue 2418Extract Files Names are not saved correctly 2417 EOY4: 6.3 CAHSEE Waivers and Exemption report - Local ID heading is not centered 2416 EOY3: SDIS0094 error total does not match actual rejected records count 2415EOY2: 5.2 and 5.3 Title 1 Counts do not match 2414 EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated 2410 EOY3: SDIS roles do not allow access to the Manage Submissions menu selection 2408Discrepancy between reports 5.4 and 5.5

14. 14 EOY UAT Issue Update 5/2 UAT Known Issues Highlights, continued: Problem #Issue 2407EOY2: Report 5.1 links to 5.3 broken 2406 EOY2: Report 5.3 - Filtering on Education Program code 113 results in student list for all Education Program codes 2404 Discipline file upload fails, but error message is non-standard and incomprehensible to user 2400 EOY1: SCSC0128 triggers when grade level is valid for the course code 2399EOY UAT - Aggregate reports don't render automatically 2385 EOY2: Program screen - SPRG0250 validation error triggers incorrectly when changing Membership End Date 2382SPRG0249 should not trigger for online edits

15. 15 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov Please include the following in the title of the email: – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

16. 16 Walk On / Q and A / Online Poll

17. 17 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

18. 18 UAT Communications CALPADS UAT Email for defect reporting, issues, and questions – calpadsuat-sd@cde.ca.govcalpadsuat-sd@cde.ca.gov UAT Weekly Check Point Meetings – WebEx URL: http://csis.webex.comhttp://csis.webex.com – WebEx Phone: 888-426-6840 – Participant Code: 4603184 UAT Service Desk – Phone: 916-445-4795 – voicemail only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 18

19. 19 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email: – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov When requesting HELP include the following in your email: – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 19