1. T-76.115 Project Review Tetrastone Projext Planning Iteration 27.10.2003

2. T-76.115 Project Review 2 Agenda  Project status (5 min)  achieving the goals of the iteration  project metrics  Used work practices (5 min)  Completed work (5 min)  The results of this iteration will be presented  Plans for the next iteration (5 min)  Tasks  Features that will be implemented  Discussion

3. T-76.115 Project Review 3 Status of planned goals of the iteration  Goals of the project from all perspectives  Customer’s goals – The customer has identified their main goals for the project and the information has bee delivered to the group  Goals can be found from the project plan  Group’s goals – The project group has agreed an certain set of common goals for the project.  Can be found form the project plan too.  Select and adapt work practices to be used in the project  Work practices used during the project have been defined and some have already been used.  There has been no need to use all defined practices yet  Make the contract with the customer  Ok

4. T-76.115 Project Review 4 Status of planned deliverables of the iteration  Project Plan  OK and Accepted, but...  Detailled tasks for iterations 2, 3 and Delivery will be updated during the project.  Requirements document  OK and Accepted both by the customer and the project group  Risk management plan  Delivered together with the project plan  Use cases  So far Use cases 1-15 defined  All cases accepted by the customer  Documented in the Requirements Specification

5. T-76.115 Project Review 5 Realization of the tasks Summary:  Planned 200 hours – realized only 161.5  38.5 hours were realized less than was planned  Of course that is better than vice versa!  Few tasks were underestimated  Requirements documentation  Project Plan writing Problems:  Hard to estimate all the tasks needed  A lot of general work  Project was just starting Solution:  Defining the task more accurately  More detailled plans in the next iterations namerealizedplanned GE: Meetings (customer)28.50100 GE: Meetings (internal)3.50100 GE: Server installation and setup 11.0015 Realized hours (other/ALL iterations' tasks) Realized hours (PP iteration tasks) namehours_doneplanneddiffhrs_left DS: Req. documentation 14.001040.00 DS: Req. elicitation and analysis 6.5010-3.50.00 DS: Study domain RosettaNet 3.0010-70.00 DS: Study technology XML/.NET 3.5010-6.50.00 GE: Lectures40.0050-100.00 GE: Meetings (mentor)12.0020-80.00 PM: Define project goals2.00200.00 PM: Other project management 5.00500.00 PM: Plan work methods and tools 5.0015-100.00 PM: Start and organize project 5.0010-50.00 PM: Write progress report2.0030.00 PM: Write the project plan 19.50154.50.00 TOTALHOURSPLANNED Total161.50200 Total hours realized in the PP-iteration

6. T-76.115 Project Review 6 Working hours by person  Kjell had some extra work with the Req. Spec. as well did Mikko with the Project Plan.  Usually only some part of the group was in the meetings and that’s why not all the planned hours realized. Plan in the beginning of this iteration Hours realized per member MEMBERHOURS Mikko49.00 Kjell39.50 Anssi15.50 Kimmo15.00 Henry11.00 Mikael24.50 Hanna9.00  Less studying than was planned :(  Hours were a little bit over estimated

7. T-76.115 Project Review 7 Changes to the project  So far no changes to the project has been made  So far no changes can be seen in the horizon

8. T-76.115 Project Review 8 Risks  Risk management of this project is made by a separate risk management group  This group attendeeds course: T-76.633 Special Course in Software Engineering: Risk management  Risk have been identified and documented in the Risk Management Plan  What is the current situation regarding the risks?  Materialized risks - None  New risks identified - Basically all, since they have only now been identified

9. T-76.115 Project Review 9 Work practices  So far the following practices have been used:  Time reporting  Documentation and document delivery  Meetings  Communications  Risk management  Etc.  The practices have been found good, since:  They provide methods to easier control the project  Bring consistency into the documentation, meetings, communications etc.  They somewhat tell everybody what to do and what are the responsibilities  The practices used will be updated during the project if:  Some practive does not suite to the group or the customer  Someone comes with an idea of a new practice  Some practice could be better

10. T-76.115 Project Review 10 Example: Communications  The rules for communications was first published:  E-mail conversations is done via tetrastone@soberit.hut.fi addresstetrastone@soberit.hut.fi  Documents will be published in the group’s homepage www.hut.fi/~mpsavola/Tetrastone www.hut.fi/~mpsavola/Tetrastone  Project manager / Account manger hadles the communications between the group and the customer  Document templates were published  The rules have been used so far quite succesfully  Everybody knows the rules  Document outlook is consistent  Information is delivered to all stakeholders  Negative experiences  Communications within the group could be done more efficiently  The e-mail based communications delay is sometimes quite high  Every body should have access to the WWW-pages  Summary  The documentation practice is very usefull  The practice will not be modified

11. T-76.115 Project Review 11 Results of the iteration  The project group was succesfully formed  The group managed to get an agreement of the subject  And the group got the subject they wanted.  A first contact and a communications chain between the customer and the group was established  The domain and case were presented by the customer and understood by the project group  ’Physical’ results:  Project Plan  Requirements Specification  Risk Management Plan

12. T-76.115 Project Review 12 Example: Project plan  Introduction  Tells the background of the project and introduces the case  Stakeholders and Staffing  Tells who are participating in the project  Goals and Criterion  What is the wanted outcome  End and about criteria  Resources and Budget  How much resources can be used?  And what resources are available  Work practices and tools  How will different tasks be done during the project  Phasing  How is the project divided in the timeline  Risk management plan  Risks, propabilities and countermeasures

13. T-76.115 Project Review 13 Example: Architecture overview

14. T-76.115 Project Review 14 Plan for the next iteration  Goals  Map almost all of the requirements  To get better understanding of the system  Some code written  Detailed design of support functions and PIP document processor  Detailed design of data base and file system  Deliverables  Updated Project Plan  Updated Requirements Specification  Technical specification  Test cases  Test report and test log  Progress report  Customer deliverables  Initial version of the GUI  Use cases 01-06 (UC-06 initially)  Database and file systems nameeffortresponsible DO: Updating requirement specification5kpholmbe DS: GUI design10hniveri DS: Technical specification30ALL DS: Technical specification writing10ALL GE: Meetings (customer)20ALL GE: Meetings (internal)20ALL GE: Meetings (mentor)10ALL IM: Database and file system20ALL IM: GUI implementation20hniveri IM: Use Case 15ALL IM: Use Case 25ALL IM: Use Case 315ALL IM: Use Case 415ALL IM: Use Case 515ALL IM: Use Case 615ALL PM: Other Project planning10mpsavola PM: Personal SE practice20ALL PM: Progress report5mpsavola PM: Project review and preparation10mpsavola PM: Updating project plan5mpsavola PM:Plan the next iteration5mpsavola TE: Designing test cases5ALL TE: Testing20ALL TE: Writing test cases and log5ALL

15. T-76.115 Project Review 15 Thank you Any questions?