1. Work and Life and Managing it all Sissy R. Osteen, Ph.D., CFP® Resource Management Specialist Oklahoma Cooperative Extension Service

2. Time Management Set of skills and techniques used to accomplish tasks, projects and goals Set of skills and techniques used to accomplish tasks, projects and goals Planning, allocating, goal setting, prioritizing, monitoring, organizing, etc. Planning, allocating, goal setting, prioritizing, monitoring, organizing, etc.

3. POSEC Prioritize - Your time and define your life by goals. Prioritize - Your time and define your life by goals. Organizing - Things you have to accomplish regularly to be successful. (Family and Finances) Organizing - Things you have to accomplish regularly to be successful. (Family and Finances) Streamlining - Things you may not like to do, but must do. (Work and Chores) Streamlining - Things you may not like to do, but must do. (Work and Chores) Economizing - Things you should do or may even like to do, but they're not pressingly urgent. (Pastimes and Socializing) Economizing - Things you should do or may even like to do, but they're not pressingly urgent. (Pastimes and Socializing) Contributing - By paying attention to the few remaining things that make a difference. (Social Obligations). Contributing - By paying attention to the few remaining things that make a difference. (Social Obligations).

4. Personal Productivity Time cannot be managed, we only manage the work we can fit into the time available Time cannot be managed, we only manage the work we can fit into the time available Managing work and life leads to personal productivity Managing work and life leads to personal productivity Learning to manage well is empowering Learning to manage well is empowering 88% of thinking is subconscious, making lists works! 88% of thinking is subconscious, making lists works!

5. Wasting time What is your favorite way to …? What is your favorite way to …?

6. How much is time worth? 200 days per year x 8 hours = 1600 200 days per year x 8 hours = 1600 Exorbitant salary ÷ 1600 = hourly rate Exorbitant salary ÷ 1600 = hourly rate Example - $30,000 ÷ 1600 = $18.75/hour Example - $30,000 ÷ 1600 = $18.75/hour

7. Pickle Jar Theory Large Rocks Large Rocks Pebbles Pebbles Sand Sand Water Water

8. Planning Long-term All fixed periods Plot on calendar POW- important Intermediate Weekly schedule Event Work and nonwork Short-term Realistic daily list

9. Setting Priorities Make decisions and assign value Make decisions and assign value Stick with it Stick with it Don’t fill in with low priority Don’t fill in with low priority Evaluate progress each day Evaluate progress each day Find best system for tracking Find best system for tracking Calendar or PDA Calendar or PDA

10. Making your Schedule Work Identify your work personality Identify your work personality AM vs. PM AM vs. PM Adjust your schedule to it Adjust your schedule to it

11. What Does Success Look Like Draw a picture Include elements of successful extension educator

12. Getting to Center

13. Control your Environment Organized? Organized? Visually pleasing? Visually pleasing? Pleasant? Pleasant? Comfort items? Comfort items? Space to complete work? Space to complete work?

14. Handling Visitors If busy close or partially close door Alert support staff that you are under deadline Spend a little time Schedule another meeting time Walk visitors to the front door

15. How to Get Going & Keep Moving Manage procrastination Manage procrastination ADD is listed as potential cause ADD is listed as potential cause Small steps Small steps Avoid busyness Avoid busyness Reward yourself for completing tasks Reward yourself for completing tasks

16. Develop Self-Discipline Identify distractions Identify distractions Control Them Control Them Develop positive self-talk Develop positive self-talk Use a “help partner” Use a “help partner”

17. Ways to Save Time Check email once or twice per day Check email once or twice per day Ask for time alone Ask for time alone Make lists Make lists Restrict meetings Restrict meetings

18. Your Favorite Ways to Save Time

19. Questions and Comments