1. Reports and Queries Chapter 3 – Access text Reports – Page 102-114 Queries – Page 115-149

2. Data or Information? Data – facts Information – data arranged in a useful format Forms – organized display of records Reports – Printed information Queries – Selected subsets of data

3. Reports Types – page 103 Columnar 1 record per page Use Forms for this Tabular Display selected fields Multiple records per page Grouped summary Use Report Wizard

4. Report View Report Header Page Header Detail Section Page Footer

5. Design View Page Footer Detail Section Page Header Report Header

6. Queries Define a subset of data Limit to certain items in a field Sort, combine fields Calculated fields Output – dynaset Looks like table Limited to display shown

7. Query Design Table Add Tables Fields Criteria Calculated Field

8. Query Criteria AND condition (same line) OR condition (separate lines) Relational operators Between function NOT function Like Function

9. Calculated Fields Form: FullName: [FName] & “ “ & [LName] Age: (Now-[DOB])/365.25 Appears as a field in dynaset Multiple tables – table name Zoom window Name: Access treats this like a field name Field names appear in square brackets

10. Other Queries Update Queries – replace values Delete Queries – delete specified records Summary Queries Cross-tab Queries Parametric Queries

11. Summary Queries View -> Total Group by – what data is related? Group Functions: Count function Sum function Min function Max function Average function First of – displays first entry in the group

12. Cross-Tab Queries Select under “Query” Cross-tab line appears Set Row heading Column Heading Value Don’t show Creates grid

13. Parametric Query Define parameter Goes in “Criteria” Prompt in [ ] Access asks for parameter Dynaset limited to selected subset No criteria set? You misspelled a field name