1. By PSSUPT VIRGIL F BOMBITA Chief, Foreign Liaison Division Directorate for Intelligence PHILIPPINE NATIONAL POLICE September 14, 2009 Quezon City PNP COMPTROLLERSHIP OFFICERS COURSE CLASS 2009-06

2. Program Review & Analysis Program Review & Analysis 2  Learning Objectives  PRA Overview  Definition of Terms  PNP Budget Program and Structure  Revised PRA Format  Sample of PPA Outputs by Functional Areas  Student Groupings  Lesson Requirements DISCUSSION OUTLINE

3. Program Review & Analysis Program Review & Analysis 3 LEARNING OBJECTIVES At the end of the lesson, the participants shall be able to:  Familiarize and understand the meaning of significant terms usually encountered in the preparation of the PRA  Prepare and present a sample case of PRA  Submit a documented PRA after the presentation

4. Program Review & Analysis Program Review & Analysis 4 PRA OVERVIEW The Comptroller provides a functionally integrated, independent and continuing review and analysis of all activities of a Command. This review and analysis measures and examines the quantity and the quality of outputs in relation to the Command’s objectives and the consumption of resources. It identifies deviations from the plan and wherever possible, pinpoints the probable course of deviation.

5. Program Review & Analysis Program Review & Analysis 5 PROGRAM REVIEW AND ANALYSIS is an invaluable source of information for both the Directors of the different Police Regional Offices and National Support Units as well as for the decision makers in the higher headquarters. It provides a complete picture of how the resources were utilized in the accomplishment of the approved objectives and program. It is the unit’s way of reviewing its performance and/or cost- effectiveness of the approved programs based on the authorized operating plan and budget, and the accomplishments of the unit or office for a given period of time.

6. Program Review & Analysis Program Review & Analysis 6 1.Authorized Operating Plan and Budget; and 2.Documented Accomplishment 1. DOCUMENTED PRA – summary of accomplishment report of a particular unit/office 2.MANUSCRIPT – for oral presentation and shall be the condensation of the documented PRA References on the preparation & documentation of PRA: PRA is composed of two (2) parts:

7. Program Review & Analysis Program Review & Analysis 7

8. Program Review & Analysis Program Review & Analysis 8 BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions APPROPRIATION APPROPRIATION – a legislative authorization to incur expenditure obligations for a specific purpose. DEFINITION OF TERMS APPROPRIATION

9. Program Review & Analysis Program Review & Analysis 9 BUDGET BUDGET – refers to the plan adopted for the expenditures of a government unit over a period of time and for the means of financing these expenditures. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

10. Program Review & Analysis Program Review & Analysis 10 RESOURCES  Human  Financial  Logistical  Capital Outlay APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

11. Program Review & Analysis Program Review & Analysis 11 PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) – include basic pay, all authorized allowances, bonuses, cash gifts, incentives and other personnel benefits of officials and employees of the government. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

12. Program Review & Analysis Program Review & Analysis 12 MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE) MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE) – include expenses necessary for the regular operations of an agency like, among others, traveling expenses, training and seminar expenses, water, electricity, supplies expense, maintenance of property, plant and equipment, and other maintenance and operating expenses. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

13. Program Review & Analysis Program Review & Analysis 13 CAPITAL OUTLAYS CAPITAL OUTLAYS – budget or appropriations intended for the purchase of equipment, construction of buildings/ structures, land acquisition and the land improvement outlay and information technology. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS TRUST RECEIPTS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

14. Program Review & Analysis Program Review & Analysis 14 TRUST RECEIPTS TRUST RECEIPTS – shall include, but not limited to, income derived from the PNP operations and statutory/ regulatory functions. APPROPRIATION BUDGET RESOURCES PERSONAL SERVICES (PS) PERSONAL SERVICES (PS) CAPITAL OUTLAYS CAPITAL OUTLAYS TRUST RECEIPTS MAINTENANCE AND OTHER OPERATING EXPENSES MAINTENANCE AND OTHER OPERATING EXPENSES Other Definitions DEFINITION OF TERMS

15. Program Review & Analysis Program Review & Analysis 15 PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE PROGRAM PROGRAM – a homogenous group of activities necessary for the performance of a major purpose for which a government agency is established and that which is necessary for the basic maintenance of the agency’s administrative operations. ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

16. Program Review & Analysis Program Review & Analysis 16 PROJECT PROJECT – is a subdivision of a program in terms of principal function, activities of principal function, activities or other classification, which describes the work to be done. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

17. Program Review & Analysis Program Review & Analysis 17 ACTIVITY ACTIVITY – a work that contributes to the implementation of a program, sub-program or project. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

18. Program Review & Analysis Program Review & Analysis 18 OPB OPB – Operating Plan and Budget PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

19. Program Review & Analysis Program Review & Analysis 19 NWA NWA – Networking Appropriation PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

20. Program Review & Analysis Program Review & Analysis 20 REVIEW OF RESOURCES REVIEW OF RESOURCES – resources made available to support the PPAs of the office/unit. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

21. Program Review & Analysis Program Review & Analysis 21 P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS – is the statistical presentation of the output-volume of the Programs/Projects/Activities (PPAs) as specifically supported by the output specifications, the target universe and the actual performance. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

22. Program Review & Analysis Program Review & Analysis 22 FIXED EXPENDITURES FIXED EXPENDITURES – the expenditure on light, water and telephone. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES DEFINITION OF TERMS

23. Program Review & Analysis Program Review & Analysis 23 ASSESSMENT OF PERFORMANCE ASSESSMENT OF PERFORMANCE – an analysis of the input of resources in relation to the actual output of performance of the respective PPAs. PROGRAM PROJECT ASSESSMENT OF PERFORMANCE ACTIVITY OPB NWA REVIEW OF RESOURCES REVIEW OF RESOURCES P/P/As OUTPUTS BY FUNCTIONAL AREAS P/P/As OUTPUTS BY FUNCTIONAL AREAS FIXED EXPENDITURES FIXED EXPENDITURES DEFINITION OF TERMS

24. Program Review & Analysis Program Review & Analysis 24 PNP BUDGET PROGRAM AND STRUCTURE

25. Program Review & Analysis Program Review & Analysis 25 PNP BUDGET PROGRAM AND STRUCTURE The current budget structure of the PNP as reflected in the General Appropriations Act consists of four (4) major budgetary programs and thirteen (13) projects as follows: 1.General Management and Supervision 2. Support to Operations 3. Operations 4. Capital Outlay Program

26. Program Review & Analysis Program Review & Analysis 26 PNP BUDGET PROGRAM AND STRUCTURE 1.General Management and Supervision 1. General Management and Supervision a. Personnel and Records Management b. Fiscal Management Services c. Human Resource and Doctrine Development

27. Program Review & Analysis Program Review & Analysis 27 PNP BUDGET PROGRAM AND STRUCTURE 2. Support to Operations a. Materiel Development b. Health Services c. Logistical Services

28. Program Review & Analysis Program Review & Analysis 28 PNP BUDGET PROGRAM AND STRUCTURE 3.Operations 3. Operations a. Operations Services b. Intelligence Services c. Police Relations Services d. Investigation Services

29. Program Review & Analysis Program Review & Analysis 29 PNP BUDGET PROGRAM AND STRUCTURE 4.Capital Outlay Program 4. Capital Outlay Program a. Land and Land Improvements Outlay b. Building and Structures Outlay c. Furniture, Fixtures, Equipment and Books Outlay

30. Program Review & Analysis Program Review & Analysis 30 REVISED PRA FORMAT

31. Program Review & Analysis Program Review & Analysis 31 REVISED PRA FORMAT I. EXECUTIVE SUMMARY The Executive Summary shall contain an overview of the accomplishment and short comings of the unit/office given its general and specific objectives and considering the resources made available. II. MISSION AND FUNCTIONS A. Mission B. Functions

32. Program Review & Analysis Program Review & Analysis 32 REVISED PRA FORMAT III. OBJECTIVES A. Broad Objectives B. Specific Objectives The specific objectives shall be in accordance with the specific program/projects and activities (PPAs) by functional areas.

33. Program Review & Analysis Program Review & Analysis 33 REVISED PRA FORMAT IV. REVIEW OF RESOURCES Present the resources made available to support the PPAs of the office/unit. Reflect the comparative data between programmed (Approved Networking Appropriations) vs Actual Releases. A. FINANCIAL RESOURCES

34. Program Review & Analysis Program Review & Analysis 34 REVISED PRA FORMAT

35. Program Review & Analysis Program Review & Analysis 35 REVISED PRA FORMAT

36. Program Review & Analysis Program Review & Analysis 36 REVISED PRA FORMAT

37. Program Review & Analysis Program Review & Analysis 37 REVISED PRA FORMAT

38. Program Review & Analysis Program Review & Analysis 38 REVISED PRA FORMAT

39. Program Review & Analysis Program Review & Analysis 39 REVISED PRA FORMAT VIII. PROBLEMS A. Manpower B. Finance C. Equipment/Logistics D. Operations E. Other matters IX. PLANS X. CONCLUSION – a wrap-up of the presentation made with the recommended solutions to the problems presented, if any, and purposes to improve/enhance performance.

40. Program Review & Analysis Program Review & Analysis 40 SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

41. Program Review & Analysis Program Review & Analysis 41 SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

42. Program Review & Analysis Program Review & Analysis 42 SAMPLE OF PPA OUTPUTS BY FUNCTIONAL AREAS

43. Program Review & Analysis Program Review & Analysis 43 STUDENT GROUPINGS

44. Program Review & Analysis Program Review & Analysis 44 GROUPINGS Group #1 PSSUPT ANDUYAN PSUPT MANALAD PSUPT MUKARAM PSUPT BAYACSAN PSUPT DUENAS PSUPT ESTRADA PSUPT MARBIL PSUPT IGLESIA Group #2 PSSUPT BARACEROS PSUPT COLLO PSUPT DANOLI PSUPT ROYALES PSUPT TUANO PCINSP SACULLES PCINSP SANTOS JCINSP MONTAUS Group #3 PSSUPT DIMANDAL PSUPT AGUILAR PSUPT OBON PSUPT PADILLA PSUPT DELA CRUZ PSUPT DEPRA PCINSP DE CHAVEZ Group #4 PSSUPT DIVINA PSUPT OCDEN PSUPT MACARAEG PSUPT CHUA PSUPT CIPRIANO PSUPT BACCAY PSUPT BAUSA

45. Program Review & Analysis Program Review & Analysis 45 GROUPINGS Group #5 PSSUPT GUMBAN PSUPT PAGTALUNAN PSUPT ABOGADA PSUPT FAJARDO PSUPT PARTOSA PSUPT TATOY PSUPT RABAYA Group #6 PSSUPT MONDEJAR PSUPT ADANGLAO PSUPT LOPEZ PSUPT ABERIN PSUPT GABALUNOS PSUPT NAVARRO PSUPT SEGUN PSUPT URRIQUIA Group #7 PSSUPT REGIS PSUPT CALIXTO PSUPT MAGNO PSUPT CAMARAO PSUPT CLARITO PSUPT RODRIGUEZ PSUPT SANDOVAL PSUPT SIMON Group #8 PSSUPT SORIANO PSUPT FRANCISCO PSUPT PARAS PSUPT CAMBAY PSUPT GOHEL PSUPT VINLUAN PSUPT AGNILA

46. Program Review & Analysis Program Review & Analysis 46 Prepare and present a sample case of PRA based on the given and researched data. 3 hrs research and preparation of PRA 30 minutes group presentation submission of report after presentation MECHANICS: REQUIREMENT:

47. Program Review & Analysis Program Review & Analysis 47 PRO Cordillera Administrative Region

48. Program Review & Analysis Program Review & Analysis 48 FINANCE SERVICE

49. Program Review & Analysis Program Review & Analysis 49 CIVIL SECURITY GROUP

50. Program Review & Analysis Program Review & Analysis 50 DIRECTORATE FOR INTELLIGENCE

51. GOOD LUCK AND THANK YOU… - vfb