1. Design Webcast: Changes Affecting ICWA in eWiSACWIS 01/06/2009

2. Contacts Beth Rudy: Elizabeth.Rudy@wi.gov Chris Partridge: Christopher.Partridge@wi.gov Rick Miracola: Rick.Miracola@wi.gov Jenny Weber: Jenny.Weber@wi.gov Jeff Hodges: Jeff.Hodges@wi.gov Ben Cain: Benjamin.Cain@wi.gov

3. Summary of Enhancement Requests The purpose of the ICWA design is to improve the way that all information pertaining to Native Americans is collected and displayed in eWiSACWIS The changes shall achieve compliance with the Wisconsin codification of the federal ICWA legislation

4. Summary of Enhancement Requests The following functionality in eWiSACWIS will be enhanced: –Access –Person Management –Assessment –Creation of a new ICWA page –Templates –Placement –Provider –Legal –EW Reports

5. Summary of Enhancement Requests Please view Webcast 1 for a more detailed summary of the Enhancement Requests: –http://dwdmedia.wi.gov/main/Viewer/?peid=2bd e1fd4c19a47f5864b69ed60c7bd96http://dwdmedia.wi.gov/main/Viewer/?peid=2bd e1fd4c19a47f5864b69ed60c7bd96

6. Placement – Move the ‘ICWA Placement Provider Options’ group box from the OHSP to the Placement Page, pre-fill the ‘Child is an Indian…’ checkbox, add a date field for the questions, make fields required if box is checked and Case Type is CPS, JIPS, or CW – This will be a new tab on the Placement Page that will dynamically display when the checkbox for “Child is an American Indian child as defined by the Indian Child Welfare Act” is checked. This question will be moved to the Service tab.

7. Placement – ICWA tab

8. Placement – ICWA tab (alternate version

9. Provider –Add a “Tribal Sanctioned” checkbox with the tribe name on the Provider record

10. Provider –Add ‘Tribe Sanctioned’ as a Provider Search criteria

11. Legal & EW Reports –Enhancement will include a hyperlink on the Legal Action page that launches a list of expert witnesses stored on the Knowledge Web –ICWA Notification Statewide Summary – change header to “Dept. of Children and Families Division of Safety & Permanence” –Change data retrieval methods to only count tribal status when status is either Eligible or Enrolled

12. ICWA Page –Contains the fields from the ICWA documents; Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening. Some fields will be repeatable with Insert button. Documents will then pre-fill from this page –The four ICWA documents noted above [Child’s Bio Fam Hist, Notice of Custody, Request for Confirmation, Screening] and the VPA-Indian Child document can be launched while working in the ICWA page

13. ICWA Page ICWA Page continued: –The page contains person specific data that will follow the child from case to case –The page will also need the ability to display case information so that information can be copied to other case participants and the documents requiring a case can pre-fill –Page will utilize Copy Over functionality –Page will have a user entered Updated field – should this pre-fill and is there a need to indicate the worker?

14. ICWA Page There are two potential designs for the ICWA page: –Path A is launched from Create Case Work or the Assessment and uses pop up pages to enter data for the Notice of Custody, Request for Confirmation, and VPA

15. Path A Workflow

16. Path A Launches from Create Case Work or a hyperlink on the Assessment Summary Tab

17. Path A Copy Over Functionality for ICWA Record

18. Path A Screening Tab – View 1

19. Path A Screening Tab – View 2 –On Screening questions 3-7, selecting Yes displays a data entry row. Insert creates an additional row(s) for that question

20. Path A Screening Tab – View 3

21. Path A Screening Tab can be copied individually

22. Path A Family History tab – View 1

23. Path A Family History Tab can be copied individually

24. Path A Family History Tab – View 2

25. Path A Documents Tab –Dislplays list of all ICWA documents that have been created for the participant Information can be sorted by column

26. Path A Insert button launches the Document Select pop up:

27. Path A Request for Confirmation pop up: –Request for Confirmation pop up can be Copied individually

28. Path A Notice of Involuntary Custody Pop Up: –Notice of Involuntary Custody pop up can be copied individually

29. Path A VPA – Indian Child will launch the current Agreements and Notices page for VPA-Indian Child:

30. ICWA Page – Path B –Path B is launched from the Actions Hyperlink off of Case or the Assessment and uses individual tabs to enter data for each of the ICWA pieces of work

31. Path B Workflow

32. Path B Launch from Actions Hyperlink or Hyperlink on Assessment:

33. Path B Summary Tab View 1:

34. Path B Summary Tab View 2:

35. Path B Copy Over Functionality for ICWA Record

36. Path B Screening Tab View 1:

37. Path B Screening Tab View 2: –On Screening questions 3-7, selecting Yes displays a data entry row. Insert creates an additional row(s) for that question

38. Path B Screening Tab View 3:

39. Path B Screening Tab can be copied individually

40. Path B Family History Tab View 1:

41. Path B Family History Tab can be copied individually

42. Path B Family History tab – View 2:

43. Path B Request for Confirmation tab: –Request for Confirmation can be copied individually.

44. Path B Notice of Involuntary Custody tab: –Notice of Involuntary Custody can be copied individually

45. Path B Notice of Involuntary Custody will use Forms Page for Approval functionality:

46. Path B VPA – Indian Child tab: VPA can be copied individually.

47. Conclusion Please send comments and/or questions: –Beth Rudy: Elizabeth.Rudy@wi.gov –Chris Partridge: Christopher.Partridge@wi.gov –Rick Miracola: Rick.Miracola@wi.gov –Jenny Weber: Jenny.Weber@wi.gov –Jeff Hodges: Jeff.Hodges@wi.gov –Ben Cain: Benjamin.Cain@wi.gov