1. CREATING A LABEL MAIL MERGE IN WORD

2. TERMS FIELDS RECORDS MERGE CODES

3. FIELD: CONTAINS A SINGLE ITEM OF INFORMATION (NAME, ADDRESS, PHONE#, ETC.

4. RECORD: MADE UP OF A GROUP OF FIELDS THAT RELATE TO A SINGLE TOPIC

5. MERGE CODES: PLACED INTO THE MERGE DOCUMENT BY THE MERGE WIZARD OR FROM THE MERGE TOOLBAR. TELLS THE MERGE WHAT RECORDS/FIELDS TO USE

6. THIS EXAMPLE SHOWS YOU HOW TO CREATE A NAME & ADDRESS FILE IN EXCEL THEN CREATE THE MERGE IN WORD

7. SETTING UP THE NAME & ADDRESS DATA IN EXCEL

8. ENTER COLUMN HEADERS (field titles) THEN SELECT THEM

9. NOTE: INCLUDE A FIELD FOR COUNTRY IF MAILING OUT OF THE U.S. (There can be other fields in your file…codes, phone #, etc.)

10. USING A DATA ENTRY FORM TO INPUT YOUR DATA (optional)

11. CLICK ON DATA THEN FORM

12. EXCEL WILL PROMPT YOU… IF THE FIRST ROW IS LABELS NOT DATA THEN CLICK OK

13. THE DATA ENTRY FORM WILL APPEAR ENTER YOUR DATA THEN PRESS THE TAB KEY TO MOVE TO THE NEXT FIELD SAVE DATA OFTEN

14. SAMPLE NAME & ADDRESS FILE

15. SETTTING UP THE MERGE IN WORD

16. CLICK ON TOOLS, LETTERS & MAILINGS, MAIL MERGE

17. CLICK ON LABELS THEN CLICK STARING DOCUMENT

18. SELECTING THE TYPE OF LABEL CLICK LABEL OPTIONS

19. SELECT LABEL THEN CLICK OK

20. SELECTING THE NAME AND ADDRESS FILE… CLICK SELECT RECIPIENTS

21. CLICK BROWSE TO LOCATE RECIPIENT FILE

22. SELECT NAME & ADDRESS FILE THEN CLICK OPEN

23. CHECK THE FIRST ROW COLUMN HEADERS BOX THEN CLICK OK

24. YOU CAN SELECT GROUPS OF RECORDS TO BE INCLUDED IN THE MERGE

25. IN MAIL MERGE RECIPIENT WINDOW CLICK OK

26. CLICK ARRANGE YOUR LABELS (Next Record is a merge code)

27. CLICK ADDRESS BLOCK TO ADD THE ADDRESS FIELDS MERGE CODES

28. A CHANCE TO REVIEW WHAT THE ADDRESS WILL LOOK LIKE… THEN OK

29. WITH MERGE CODES IN PLACE… CLICK UPDATE ALL LABELS THEN PREVIEW YOUR LABELS

30. CLICK COMPLETE THE MERGE

31. YOUR READY TO PRINT