1. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20071 SFC2007 System for Fund Management in the European Community 2007-2013

2. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20072 Who? SFC2007 is a joint project involving five Directorates General: Background REGIOEMPLAGRIFISHDIGIT ERDF European Regional Development Fund ESF European Social Fund CF Cohesion Fund EAFRD European Agricultural Fund for Rural Development EFF European Fisheries Fund It will cover the management of the European Funds for the period of 2007-2013:

3. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20073 What? Tool for Communication with the Member States Shared Management Common basic system for all Funds Same user interface Same technical interface Objectives Paperless administration. Electronic exchange of structured and unstructured documents. Certification of documents through user authentication and e-signature Calculation simulation environment Advanced reporting facilities Background

4. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20074 Why? New Period ➨ New Regulations Agriculture and Fisheries are no longer Structural Funds Council regulation proposal: All exchanges concerning financial transactions between the Commission and the authorities designated by the Member States shall be made by electronic means in accordance with the implementing rules adopted by the Commission … Limited scope of existing system Technology of current system (SFC) not up-to- date Improve and modernise the system SFC2007 must last until at least 2017 e-Commission and e-Government initiatives Background

5. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20075 Commission Internal Commission Systems Back-Office Overview and planning SFC2007 SFC MS Local System Member States (2000-2006)Member States (2007-2013) Paper CCI 2007BE141P001 ………………… … SFC Application SFC2007 Web- Application Flat-file (e-mail) Data Entry Team SFC2007 Web- Application Test phase Release 1.0: CCI Request NSRF Documents Release 2: Pre-financing Payment claims 1/5 2006 end July 2006 1/1 2007 Planning and scope Release 1.1: OP Preparation end Aug 2006

6. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20076 Two Interfaces 1. Web-Application Screen and menu based interface Internet Explorer / Mozilla Firefox Manual data entry Consultation of data Log-in Generating reports Signing payment claims etc. Requires no developments to use Multi-lingual (First version in English) Functionality Internet

7. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20077 Two Interfaces 2. Direct Interface through Web-Services Interface with local administration system Automatic transfer of data Requires adaptation of local system Internet - https Web-Services CPU Commission SFC2007 One way access. MS can send/receive data. The Commission cannot access MS local system. CPU Member State Local Systems Functionality

8. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20078 What will the system provide SFC2007 MS Local System Member States (2007-2013) DocumentsNotifications Structured Data (Tables etc) Consultation Functionality COM SFC2007 Web- Application

9. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC20079 Workflow (Simplified example) 2 (Sent)3 (Eligible)4(Accepted) SFC2007 Workflow 1… Commission Workflow 23……………n Member States Functionality Time 1 (Created) (Notify COM) (Eligibility confirmed) (Accepted) (Decision published) (Preparation)(Send) (Notification)

10. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC200710 Conclusion What will SFC2007 do Eliminate/reduce the paper exchanged between COM and MS Handle all information related to the fund management. Not just financial information Provide a single point of entry for the Member States Increase data integrity Increase external transparency – real time SFC2007 will be mandatory for all Member States Conclusion

11. European Commission DG Regional Policy DG Agriculture and Rural Development DG Employment, Social Affairs and Equal OpportunitiesDG Fisheries and Maritime Affairs 26-06-2006SFC200711 What's next Information letter to the Member States to explain the status of the project. Meeting with the Member States in October to follow-up the progress after the first deployments planned for end July and end August Member States must appoint a central coordination body to handle all access requests. (Details in the information letter and on Circa) Designate Key-users for the system Prepare internal workflow for a paperless system