1. From Targets to Political commitment Training of Trainers Workshop Freiburg, 20.-22.10.09

2. Name/event Overview Objectives Steps Targets Strategic Programme Stakeholder Involvement

3. Objective To support understanding of function, structure and set up of the process from setting target to achieve political commitment and guide the adequate support to local and regional governments

4. Name/event Cyclical Integrated Management

5. Name/event Cyclical Integrated Management

6. Name/event Integrated perspective AC1&2 AC 3 AC 4 AC 5 AC 6 AC n Budget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & Account Indicator Set Indicator Set Indicator Set Annual Municipal Budget

7. Name/event Example: Ludwigsburg / Germany 4 Obj 7 Obj 8 Obj 7 Obj 5 Obj 8 Obj 4 Obj 8 Obj 5 Obj 7 Obj 6 Ind 2 Ind 6 Ind 3 Ind 4 Ind 8 Ind 7 Ind 6 Ind 5 Ind 11 Themes with strategic objectives Indicators for each of the themes Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Unit 6 Unit 7 Unit 8 Unit 9 Unit 10 Unit 11 Admin structure according to themes Plan 1 Plan 2 Plan 3 Plan 4 Plan 5 Plan 6 Plan 7 Plan 8 Plan 9 Plan 10 Plan 11 Master Plans for each theme Budget 1 Budget 2 Budget 3 Budget 4 Budget 5 Budget 6 Budget 7 Budget 8 Budget 9 Budget 10 Budget 11 Budget line for each Master Plan measure success monitordevelop and implement finances 67 objectives 54 indicators11 units11 plans1 annual city budget

8. Steps from Target Setting to Political Commitment Priority Setting – Develop a vision – Define the scope – Set priorities – Identify significant aspects Considering Resources and Common goods Participatory indicator selection and target setting – Selection of indicators – Setting targets - SMART – Participatory process Drawing the Strategic programme – Time-frame – Presentation

9. Steps from Target Setting to Political Commitment Drawing up the action plan – Time frame – Responsibilities – Presentation Stakeholder Involvement Seeking partnership agreement Information and public consultation

10. Name/event 2) TARGET SETTING Organisational and financial aspects (form team under supervision of Mayor, involve team in target setting) Set CO 2 reduction target for municipality and community, also energy savings and RE % target per sector Estimate costs and expected CO 2 reduction per measure Set Climate Strategy timeframe (e.g. 3 to 5 years) Target setting

11. Name/event Target setting Key elements of the Climate Programme: quantify the city vision (source: Draft SEAP guidance for Covenant Signatories) Sectors Buildings and facilities Municipal buildings Municipal infrastructure Municipal public lighting Private and public buildings and facilities for services Residential buildings Industry and SMEs

12. Name/event Target setting Key elements of the LEAP: quantify the city vision (source: Draft SEAP guidance for Covenant Signatories) Sectors Transportation Municipal fleet Public transport Private and commercial transport Local energy production Renewable energy sources (RES) CHP and district heating and cooling

13. Name/event Target setting Key elements of the LEAP: quantify the city vision (source: Draft SEAP guidance for Covenant Signatories) Sectors Land use planning Strategic urban planning Transport / mobility planning Standards for refurbishment and new development Public procurement of products and services Energy efficiency requirements / standards Renewable energy requirements / standards

14. Name/event Target setting Key elements of the LEAP: quantify the city vision (source: Draft SEAP guidance for Covenant Signatories) Sectors Working with citizens and stakeholders Advisory services Financial support and grants Awareness raising and local networking Training and education

15. Name/event 3) POLITICAL COMMITMENT Conduct political debate Gain Council decision – approval of targets (possibly also for Climate Programme, if needed) Outline Climate Strategy Communicate with citizens (relevant - step 1 through 5) Political Commitment

16. Name/event Political commitment (source: Draft SEAP guidance for Covenant Signatories) Title of Climate Programme Date of formal approval Authority approving the plan Timeframe of Climage Programme (from/to) Overall CO 2 reduction target (%, by)

17. Name/event Target setting deciding where you are going ”We have the vision of a fossil fuel free Växjö, where our use of energy do not impact the climate” Objective for Växjö municipality: -use energy from renewable energy sources -to use energy efficiently -to make a change in transport system to make it fossilfuel free Targets for Växjö municipal administration Targets for the geographic area of City of Växjö From the Environmental Programme 2006

18. Name/event Targets for the geographic area of the City of Växjö: To reduce fossil CO 2 emissions per inhabitant by at least 50% by 2010 and by at least at least 70% by 2025 compared to 1993. CO2 emissions where reduced by 24% per inhabitant by 2005 To increase biking traffic in the City of Växjö by at least 20% by 2015 compared to 2004. The biking traffic was increased by 7 % by 2005 To increase the use of public transport in the city traffic by at least 20% and in the rural traffic by 12% by 2015 compared to 2002. In the city it decreased by 11% and in the rural traffic it decreased by 2 % by 2005 From the Environmental Programme 2006 Target setting deciding where you are going (2) Targets (goals) for Växjö municipal administration: To reduce the emissions of fossil CO 2 from the transport and services of the city administration by at least 30 % by 2015 compared to 1999, but to stop totally in the long term CO2 emissions increased by 2% by 2005. Indentifying indicators – setting targets

19. Name/event The Strategic Programme should be presented and approved in City Council (recommended to have also the action plan and organisational set-up approved) Link it to the budget and the financial year. In Växjö... the short term targets are presented along with the financial budget to the City Council – the whole process is closely linked to the budget year- presented, monitored, evaluted and reported at the same time. Political Commitment The wind in the sales or the boat will sink! Växjö works with ecoBUDGET (ICLEI) since 2001 Base year short target Latest value Result Long target Fossil CO2 emissions/inhabitant in Växjö (kg) Total Transport Target 2010 Heating Electricity

20. Name/event Communication & Involvement Prepare ”Rules for Communication” carefully..... (resp of Coordination Team) Identify & analyse stakeholders Stakeholder involvement at each step but what?who?when?how? Feedback – it’s a two way process/dialogue - participatory processes! Link to existing LA21 work. Evaluate outreach effectiveness Make overall communication and involvement rules of city public – stakeholders knows when and how they can take part Should be part of each step

21. Name/event From Baseline Review to Strategic Programme Main objective: Continuous improvement towards sustainability STEPS from Baseline Review to Strategic Programme Evaluation of results of Baseline Review Setting priorities for Strategic Programme – resources, legal compliance, weaknesses /deficits, political considerations, stakeholder motivation /compromises Translation of priorities into measurable, time-related targets (long- and short-term) Agreement on concrete measures to meet targets (action plan)

22. Name/event The findings in the baseline review are the main source for setting priorities and targets Does the Baseline Review indicate relative importance of aspects (issues, challenges)? Did you include reference data and indicators to describe the current situation? Did you document the lack of reference data and indicators in specific aspects? Did you use legal requirements and standards to compare and to evaluate the current situation (good, average, need to improve)? Does the Baseline Review provide information about the roles of different actors in the whole urban area?

23. Name/event Setting priorities for the Strategic Programme Who is involved in reviewing the findings of the Baseline Review? What are criteria for setting priorities? Legal requirements/standards, political programmes, results of consultation … In what way will stakeholders be consulted? Who will define and decide the list of priorities?

24. Name/event Making a difference – set targets Targets should present the city’s ambitions The bottom-line is ‘legal compliance’! Targets should be measurable and time- related – What gets measured, gets managed! Targets should enable delegation of responsibilities to actors They should commit the actors and make it possible to monitor actions

25. Name/event Criteria for the Target Setting SMART Targets – Specific – Measurable – Achievable – Realistic – Time-bound Oriented towards problems Support of decision making process Transparent language

26. Name/event From Aspects & Priorities to Targets ASPECTS RESOURCES INDICATORS TARGETS (long terms) TARGETS (short terms) TRAFFIC WASTE etc... AIR QUALITY CLIMATE STABILITY SILENCE SOIL/LANDSCAPE NOx CONC. PM10 CONC. 30  g/m3 by 2010 (2004 = 50  g/m 3 ) 45  g/m3 by 2006

27. Name/event From Aspects & Priorities to Targets ASPECT RESOURCES INDICATORS TARGETS (long terms) TARGETS (short terms) Obesity & overweight TRAFFIC WASTE etc... HEALTH AIR QUALITY CLIMATE STABILITY SILENCE Percentage of Children with overweight NOx CONC. PM10 CONC. Increase of amount of children with Body Mass Index (BMI) between 18.5 - 24.9 of 50 % by year 2015 Increase of amount of children with Body Mass Index (BMI) between 18.5 - 24.9 of 10 % by year 2007

28. Name/event The process TARGETS (short terms) PROBLEMS ISSUES RESOURCES TARGETS (long terms) INDICATORS Strategic Programme Action plan Council approval

29. Name/event Visions/Prioriti es Strategic Programme Long-term targets/measures Strategic Programme Short-term targets/measures Action Plan The process

30. Name/event Strategic Programme  Time frame  Long term targets 10-15 years The document is:  updated with repetition of full management system i.e. 3-5 years (or earlier if necessary)  adopted by a city council decision  not over detailed but displaying the overall priorities, indicators, targets and measures

31. Name/event Action plan  Time frame  annual update  short term targets 1-2 years (broken down from long term targets) The document is:  Short term operationalisation of the strategic programme  Plan of measures to reach short term targets (long term targets)  Screening of agreed measures – drawing up of new measures  Integration among action/measures from different fields  City council approval could be an advantage

32. Name/event Key actors, pressure groupsForum, working groupsCity council, county councilMayor, chief executive Environmental department, financial department, controlling unit, task force”,... Environm. office, statistic office, financial office,... Building, schools, environment, technical services.. Enterprises owned by the municipalityCitizens, media Public Stakeholders Agenda 21-forum Council Senior management Coordination Team Contributing offices Technical departments Municipal enterprises Preparing the Strategic Programme

33. Name/event Planning a participatory process Who is in the game? Define and agree on measures Seek involvement of stakeholders and citizens Combine stakeholders’ and citizens’ view with the target setting Assign responsibilities and deadlines More in general during the Strategic Programme phase In detail for the Action Plan

34. Name/event Presenting the Strategic Programme to the council: Content table Up to city to decide on level of detail!

35. Name/event City of Turku Sustainable Development Programme - Visions for 2020, objectives for 2008 - Update every 4 years - Improve the programme filling in the gaps - Reformulate the existing objectives into measurable targets - Direct links with the decision making process through environmental budgeting - Improve the implementation with introduction of internal auditing

36. Name/event Target Setting: Why a Participatory Approach? Please remember: Our aim is to develop a Strategic Programme for the whole urban area = targets to address the whole urban area = targets to address all sustainability aspects But local authorities do have only limited competencies and influence!!!!! Therefore we need collaboration with - Regional Authorities - Neighbouring Municipalities - Stakeholders (Economic sector, institutions, NGOs, Agenda 21)

37. Name/event Why Participatory Processes? the outcome might be better if stakeholders are involved, to increase the trust between the stakeholders and the policy makers. to make the democratic process more transparent, to increase awareness among stakeholders "If you want to know how the shoe fits…….. ask the person who is wearing it, not the one who made it."

38. Name/event Internal Audit Target setting Political commitment

39. Name/event Further Information / Queries ? Union of the Baltic Cities - Commission of Environment, Pekka Salminen, pekka.salminen@turku.fi +358 44 9075999 pekka.salminen@turku.fi Esther Kreutz, esther.kreutz@ubc.net +358 44 9075980 esther.kreutz@ubc.net ICLEI - Local Governments for Sustainability Holger Robrecht holger.robrecht@iclei.org +49 761 368920@iclei.org Resources at www.localmanagement.euwww.localmanagement.eu