1. STFC SHE Group Corporate Services STFC Safety, Health and Environment (SHE) Codes SHE communication is an area the STFC needs to improve and a simple demonstration of effective safety management – e-mails alone are not enough. This package is one of a series of STFC SHE Code – updates, revisions and launches. Simple presentations will be available for all Codes and should be used by STFC Managers at all levels to cascade the key messages to all staff and contractors.

2. STFC SHE Group Corporate Services Simplified format for SHE Codes To aid their communication and understanding - simple language and clear responsibilities Purpose – why the code exists Scope – where it does and does not apply Definitions – of key terms Responsibilities – set out by role – read the part applicable to you, simple language Appendices - specific to the code but include standard appendices for the training relevant to the code, and an audit checklist

3. STFC SHE Group Corporate Services Safety, Health and Environment (SHE) Group Introduction to SHE Code 15 “Control of Contractors”

4. STFC SHE Group Corporate Services Why a Contractor Management SHE Code? This code addresses the safety of any individual contracted to do work for the STFC who is not an employee. The STFC has specific legal safety responsibilities towards its contractors. If excluded from our safety systems increases the risk of injury, especially –If we don’t tell them what hazards they might face on our sites –If we don’t make sure they actually follow STFC safety rules Between 15% and 30% of injuries reported to SHE group involve contractors

5. STFC SHE Group Corporate Services Key features This code –establishes clear guidance for engaging, monitoring and controlling contractors –ensures that we communicate with contractors and agree safe working practices / method statements –ensures that contractors who work on STFC sites work just as safety as we would do –establishes flexible controls to help us manage contractor safety at all levels of risk

6. STFC SHE Group Corporate Services Key points Read that part of the Code relevant to you. Always consider what hazards and risks your contractors are exposed to and ensure that they are aware of and understand them. Check that you understand what they will do and how they will be doing it – best considered through Method Statements and Risk Assessments Always ensure that contractors are adequately supervised by their management and STFC Contract Supervising Officers – YOU- check Personal Protective Equipment is being used. Report all contractor related incidents or near misses in SHE Enterprise. This code DOES NOT require you to have full Method Statements and Risk Assessments for all contractors. Managers of contractors should consider the hazards & risk of work planned and choose appropriate systems to control work planned.

7. STFC SHE Group Corporate Services A standard appendix to each SHE code lists necessary training - competence in safety is important Training appendices should be used by managers and staff when considering new hazards or in general as part of Annual Performance Reviews (APRs). - see SHE Code 10 ‘Provision of SHE training’ As each code is launched relevant training will be set up for staff. To book this training contact your local SHE training contacts: - RAL 8288- UKATC 8325 - DL 3600- Swindon 2061 SHE Training

8. STFC SHE Group Corporate Services Further questions SHE Group - Graeme Finlan, DL, 3147, RAL, 6249 - Mark Roberts DL, 3283 - Jim Wells, RAL, 6323 or Departmental Safety Contact If you have questions on the content or the format of the presentation.

9. STFC SHE Group Corporate Services Departmental Safety Contacts CLFBrian Wyborn RAL 5589 TBUSteve Quinton RAL 5534 Christine Mills DL 3885 ISISJane Vickers RAL 8331 SSTDGuy Woodhouse RAL 5328 SRSMike Bailey DL 3904 PPDErik Johnson RAL 5071 Corporate Services Andy Dickinson RAL 8345 Paul Flower RAL 6264 Colin Weeks DL 3294 CSEDTim Franks DL 3985 Julia Easton RAL 5796 E- science Andrew Kaye RAL 8279 ASTeCJoe Herbert DL 3215 RAL HQ Andy Boyd RAL 8222 UKATC ROE Ron Lambert ROE 325 Swindon HQ Rose Russell Swindon 2061

10. STFC SHE Group Corporate Services ” Safety Code STFC “Control of Contractors” Safety Code See “What’s new” at the SHE website Are you responsible for engaging or supervising contractors ?