1. Date:August 22, 2012 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 445 260 6034# Webinar: http://connect.moric.org/vendormeeting/http://connect.moric.org/vendormeeting/

2. 1. Welcome and Introductions 2. 2011-12 Staff Evaluation Rating Template Review 3. 2012-13 Review 4. 2012-13 Data Collection Requirements 5. 2012-13 Timeline 6. Coming Attractions 7. SMS Certification Center 8. Reference Resources 9. Questions

3.  Staff Evaluation Rating template ◦ For Public Schools - each staff person reported must have 4 evaluation records  Local; State; 1 Other; and 1 Overall Composite Score ◦ For Charter Schools – each staff person reported must have an Overall Composite record ◦ Additional field to collect an Alternate Staff ID  In April, a new field was added as the last field in the template  The new field is used to collect the statewide TEACH ID, if your customer is using the TEACH ID as the local staff id  Note: Report either the Staff ID or the Alternate Staff ID, but not both  Evaluation Criteria Code (refer to template for score ranges by category) ◦ STATE - State sub-component score LOCAL - Local achievement sub-component ◦ OTHER01 - Other - Ineffective OTHER02 - Other - Developing OTHER03 - Other - Effective OTHER04 - Other - Highly Effective ◦ OC01 - Overall composite - Ineffective OC02 - Overall composite - Developing OC03 - Overall composite - Effective OC04 - Overall composite - Highly Effective

4.  Review  Data Collection  Timelines

5.  Comprehensive course code catalog, aligning with the NCES SCED codes, available for use http://www.p12.nysed.gov/irs/courseCatalog/home.html  BOCES required to report course/teacher/evaluation data  Student Lite; School Entry Exit; Course; Staff Snapshot;  Staff Assignment; Staff Student Course; Student Class Grade Detail;  Staff Evaluation Rating; Location Marking Period  Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS) ◦ To be used for reporting to Higher Education (transcripts, etc)  Provide placeholders in the SMS for Adult ID ◦ Local Adult ID ◦ Statewide Adult ID

6.  New data collection requirements for existing templates: ◦ Student Lite (Demographic)  New Credential Codes for Science and Math ◦ School Entry Exit  0033 - Entry Enrollment code for part-time students pursuing a HS diploma ◦ Programs Fact  New Program Service Codes:  1232 - SIFE (Students with Interrupted Formal Education)  4015 - indication of student’s participation in STEP (Higher Ed)  4004 - indication of student’s participation in Liberty Partnership Program (Higher Ed)

7. ◦ Programs Fact (con’t)  New program service ending reason code:  680 - Leave CTE with the intention of continuing later - to identify students who plan to continue the program, but may be skipping a semester or a year.  Remove:  Eliminate Program Type Code for Title II - TPREP. CTE Program Type code will be used for all records. (Participation Info Code) ◦ Assessment Fact  No longer report testing modifications in field: Assessment Modification Code  New Alternate Standard Achieved Code field  New Measure Codes for Career and College Readiness Assessments  New Measure Codes for NYSESLAT ◦ Student Daily Attendance  Used to collect negative daily attendance for : (E)xcused, (U)nExcused, (T)ardy  LEAs will map Local Codes to State Attendance Codes in the dimension table  Multiple daily attendance records for the same date will be reported according to the hierarchy: (1) excused absence, (2) unexcused absence, (3) tardy

8. ◦ Student Class Grade Detail  New Class Detail Outcome Code:  “N”= Not Complete code. Use this code on any record where it is necessary to indicate that the student did not complete the course for any reason (including “drop” or “incomplete”).  New Credit Recovery Code field to indicate credit earned through make-up credit program  “Y”= credit earned through make-up credit program; “N” = credit not earned, or not earned through make-up credit program  Term Code “S” will indicate make-up credit was earned in Summer School ◦ Staff Snapshot  Collection of Teacher information for:  Original Hire Date; (required for all reported staff)  Exit Date; (required when staff leave the LEA)  Tenure Date (required when tenure is granted by the LEA)

9.  Data collection requirements for new templates: ◦ Staff Assignment  Links principals to groups of students ◦ Contact  Provides Adult contact information and Adult Statewide IDs ◦ Student Contact  Links student to an adult who is authorized to view the educational records of the student

10.  2011-12 ◦ College and Career Readiness Measure Codes  2012-13 ◦ Credential Codes ◦ Contact Relationship Codes ◦ Assignment Grade Level Codes ◦ NYSESLAT Measure Codes  http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf http://www.p12.nysed.gov/irs/sirs/2012-13/AddDelete.pdf

11.  New codes and fields in existing templates should be available in the SMS by October 2012 ◦ For All NYS eScholar Templates:  When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields  Both NYS Reporting and Regional Reporting fields are required. http://www.p12.nysed.gov/irs/vendors/2012-13/techInfo.html  Data extracts for the following new/updated templates should be made available to LEAs no later than: ◦ Staff SnapshotNovember 2012 ◦ Student Daily AttendanceDecember 2012 ◦ Assessment FactDecember 2012 ◦ Student Class Grade Detail (all courses)December 2012 ◦ Staff AssignmentDecember 2012 ◦ Staff Student Course (all courses, roster minutes)December 2012 ◦ Student ContactFebruary 2013 ◦ ContactFebruary 2013

12.  2012-13 ◦ New Credential Codes for Foreign Language ◦ Additional Staff Evaluation Codes  2013-14 ◦ Student-level suspension (in-school/out-of-school) ◦ Grade Point Average (GPA) ◦ Accumulated Credits ◦ New Measure Codes ◦ New Credential Codes for RCT and NYSAA

13.  http://sms-certcntr.lhric.org/ http://sms-certcntr.lhric.org/  smscertcenter@mail.nysed.gov smscertcenter@mail.nysed.gov

14.  Ken Wagner memos ◦ http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5- 2-11-2.pdf http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5- 2-11-2.pdf ◦ http://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdfhttp://www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf  SIRS Guidance ◦ http://www.p12.nysed.gov/irs/sirs/ http://www.p12.nysed.gov/irs/sirs/  Collection Requirements for 2012-13 ◦ http://www.p12.nysed.gov/irs/vendors/2012-13/techInfo.html http://www.p12.nysed.gov/irs/vendors/2012-13/techInfo.html  Annotated Templates for Extracts ◦ http://www.p12.nysed.gov/irs/vendors/2012-13/Templates2012-13.xls http://www.p12.nysed.gov/irs/vendors/2012-13/Templates2012-13.xls  NYS Teacher and Principal Evaluation (purple memo) ◦ http://engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance- memo.pdf http://engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance- memo.pdf  APPR guidance ◦ http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf  Comprehensive Course Catalog ◦ http://www.p12.nysed.gov/irs/courseCatalog/home.html

15. dataquest@mail.nysed.gov NYSED IRS Department (518) 474-7965