1. GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV The Worst Mistakes You Can Make With Dynamics GP Mark Polino - I.B.I.S., Inc. John Lowther – Sta-Home Health

2. GPUG Summit 2011– Las Vegas www.gpug.com Share  Feel free to Tweet, Blog or update Facebook live with things you learned in this session.  Official Tag: #GP2011

3. GPUG Summit 2011– Las Vegas www.gpug.com Not Backing Up  Backing up only the sample DB  Not backing up files, forms, reports, etc.  Not backing up before year end  Not backing up before SQL commands  Not backing up to separate drive  Not performing TEST RESTORES!

4. GPUG Summit 2011– Las Vegas www.gpug.com Chart of Accounts Errors  Framework too small  Not updating the chart for GP  Wrong account posting type

5. GPUG Summit 2011– Las Vegas www.gpug.com Deleting  Drop Table  Remove  Delete – Batch – Budget  Deleting the LDF/MDF files  Deleting SQL Elements – users, procedures, views, etc.

6. GPUG Summit 2011– Las Vegas www.gpug.com History  Not Maintaining History  Maintaining Inconsistent History  Running utilities without History

7. GPUG Summit 2011– Las Vegas www.gpug.com Ignorance  What does this utility do?  Testing Mass Modify in Production  Activating Account Security without setup  Changing posting settings  Testing in production  Using Auto Shrink

8. GPUG Summit 2011– Las Vegas www.gpug.com Ownership  No process owner  Lack of business buy in  Separating decision making from consequences  No implementer/poor implementer  Lack of internal resources

9. GPUG Summit 2011– Las Vegas www.gpug.com Reconciling  Multiple AR/AP accounts  Bringing unreconciled accounts into GP  Timing Differences – Setup – Transactional  Not maintaining history  Posting in summary

10. GPUG Summit 2011– Las Vegas www.gpug.com Security  Locking security down to the point that people can’t do their jobs  Security through obscurity  Everyone a Power User  Turning off company master security  Not rebuilding security from v9 to v10+

11. GPUG Summit 2011– Las Vegas www.gpug.com Year End  Running Fixed Asset Year End Close without depreciating through Year End  Not checking account types  Fixed Asset calendar out of sync with Fiscal Year  Closing year multiple times [GL, Inv., etc.]  Not backing up

12. GPUG Summit 2011– Las Vegas www.gpug.com Attention to Detail  SQL statements without a Where clause  Trying to remove one history record and removing them all  Not validating correct posting [payroll, GL, etc.]  Allow Logs or TempDB to grow uncontrolled and use up all available space

13. GPUG Summit 2011– Las Vegas www.gpug.com Customizations  Customizing to fit old system  Customizing instead of using ISV solution  Customizing for today with no room for change  Solving problems with complicated processes instead of customization  No customization support

14. GPUG Summit 2011– Las Vegas www.gpug.com Implementation  Not running and clearing catch up depreciation before 1 st depreciation run  Running the full GP client remotely over VPN  Truncating zeros with Excel/CSV on master data load  Assuming that change is easy  Under training  Under communicating

15. GPUG Summit 2011– Las Vegas www.gpug.com Support MyGPSearch.com – Custom search engine dedicated to Dynamics GP – Search more than 100 sites with tens of thousands of resources for support information on Dynamics GP – Web (http://mygpsearch.com)http://mygpsearch.com – Mobile (http://m.gpsearch.com)http://m.gpsearch.com – Android (http://tinyurl.com/4uqr3bf)http://tinyurl.com/4uqr3bf

16. GPUG Summit 2011– Las Vegas www.gpug.com More Tips http://community.dynamics.com/product/gp/f/32.aspx

17. GPUG Summit 2011– Las Vegas www.gpug.com More Tips  Microsoft Dynamics GP 2010 Cookbook – Book, Kinkdle, ePub and PDF options – Amazon, Barnes and Noble, AmazonBarnes and Noble Packt Publishing

18. GPUG Summit 2011– Las Vegas www.gpug.com Follow Up Mark Polino mpolino@ibis.com DynamicAccounting.net Twitter.com/mpolino Twitter.com/DynAcctNet Facebook.com/DynAcctNet LinkedIn.com/in/mpolino John Lowther JohnLowther@Hotmail.com Microsoft Dynamics GP DBAJohnLowther@Hotmail.com Microsoft Dynamics GP DBA (Blog) GPUG Member Tidbits (Blog) Microsoft Dynamics GP "Ask The Community Website" (Post) GPUG Member Tidbits Microsoft Dynamics GP "Ask The Community Website"