1. EDUCATIONAL VISITS

2. Stage 1 – before staff can lead an ed. Visit they must have… Had induction training with the EVC Had induction training with the EVC Have relevant experience/qualification i.e a minimum of Dep. Leader on similar visit Have relevant experience/qualification i.e a minimum of Dep. Leader on similar visit Had approval from Head that you are appropriately qualified to lead a visit Had approval from Head that you are appropriately qualified to lead a visit Read and understood all information regarding responsibilities when leading an educational visit (all on EVOLVE) Read and understood all information regarding responsibilities when leading an educational visit (all on EVOLVE) Keep up to date with any new information regarding educational visits Keep up to date with any new information regarding educational visits

3. STAGE 2 – initial approval  Is the date free on the school calendar?  Is the minibus free if needed?  Initial email approval from SLT/EVC  Complete Ed Visits Checklist if applicable  Start completing EVOLVE and gathering all the relevant information  It is the visit leader’s responsibility to complete EVOLVE  Approval must be completed by 1 week prior to a day visit and 3 weeks for residential

4. Stage 3 – planning and gathering information for your trip pack  Include in your trip pack:-  risk management (Event Specific Notes)  emergency cards and checklists  printed copy of your EVOLVE approval  up to date medical information  itinerary  meetings with staff/ student  any letters/ info sent to parents

5. Stage 4 – pre trip Collect all permission slips Collect all permission slips Check all medical information Check all medical information Give relevant information to school office and emergency contact (out of hours) Give relevant information to school office and emergency contact (out of hours) Ensure you have ‘emergency cards’ Ensure you have ‘emergency cards’ Ensure all staff are clear on the emergency procedure Ensure all staff are clear on the emergency procedure Trip pack is complete Trip pack is complete

6. Stage 5 – post trip Complete evaluation section on EVOLVE Complete evaluation section on EVOLVE Report any ‘near misses’ or other issues Report any ‘near misses’ or other issues Keep a copy of all paperwork Keep a copy of all paperwork