1. 1 Zoe Van Hoover zoevh@slac.stanford.edu 1 User Safety: Commissioning and Early Experiments NEH ARR User Safety: LCLS NEH Commissioning and Early Experiments Zoe Van Hoover DRAFT July 09, 2009

2. 2 Zoe Van Hoover zoevh@slac.stanford.edu 2 User Safety: Commissioning and Early Experiments NEH ARR Introduction User Safety Training for Commissioning & Early Experiments Scope of User Qualification User Safety Training Experiment Hazard Control Process Experiment Safety Reviews Execution of Experiments Experiment Completion

3. 3 Zoe Van Hoover zoevh@slac.stanford.edu 3 User Safety: Commissioning and Early Experiments NEH ARR AMO Commissioning ~August 17, 2009 – September 30, 2009 Commissioning Collaborators will be trained and processed as Users during the commissioning period. 23 people total, 10 to 15 people on site at any time Schedule developed by Instrument Scientists SSRL-LCLS User Research Administration (URA) knows who is coming and when

4. 4 Zoe Van Hoover zoevh@slac.stanford.edu 4 User Safety: Commissioning and Early Experiments NEH ARR First AMO User Experiments Oct 1-6: L. Young, spokesperson 18 Users Will use existing AMO equipment, with Neon gas Oct 8-14: L. DiMauro, spokesperson 15 Users Will use existing AMO equipment, with He and Ne gas These experiments will introduce no new hazards beyond the scope of those present during AMO commissioning

5. 5 Zoe Van Hoover zoevh@slac.stanford.edu 5 User Safety: Commissioning and Early Experiments NEH ARR Training Established SLAC Work Planning & Control Processes Apply to all workers XFD Staff Users Supervisor determines training requirements Work is not authorized until training complete Instrument Scientist is User supervisor XFDSO advises Instrument Scientist regarding user training requirements No supplemental training required for early users

6. 6 Zoe Van Hoover zoevh@slac.stanford.edu 6 User Safety: Commissioning and Early Experiments NEH ARR Early User Training Process Before Arrival on Site Complete training available online (GERT, SON or EOESH, Elect. safety) User Access Guidelines and Agreement and/or hutch safety orientation training materials also available online Directed by Gate Guard to SSRL-LCLS URA office URA confirms completion of remote training courses Courses may be completed at the URA office Read and sign User Access Guidelines and Agreement URA prints training summary document indicating completion of all training Instrument Scientist picks up users and printed training summary document, escorts users to hutch Arrive at Hutch Instrument Scientist provides hutch safety orientation Floor Coordinator provides hutch search training Floor Coordinator posts training summary document at hutch Instrument Scientist reviews work plan with user and provides work authorization Floor Coordinator provides work release

7. 7 Zoe Van Hoover zoevh@slac.stanford.edu 7 User Safety: Commissioning and Early Experiments NEH ARR Resources for Providing User Training GERT, SON, EOESH, Electrical Safety Course #239 URA staff already in place, can administer this training Electronic training materials already exist (SLAC ES&H courses) Tracking of course completion is done through electronic STA database Hutch 1 Safety Orientation Scope: Alarm and emergency response Awareness of special hazards and hazard mitigations in the area Postings and rules such as hutch occupancy limits Training on the use of SOPs to operate vacuum and pressure systems Limitations on scope of allowed User work Instrument Scientist staff is in place, and will administer this training Training materials released Tracking of course completion will be done at the hutch on a paper training summary which will be archived by URA

8. 8 Zoe Van Hoover zoevh@slac.stanford.edu 8 User Safety: Commissioning and Early Experiments NEH ARR Resources for Providing Training (continued) Hutch 1 Search Training In order to train XFD staff Hutch 1 search procedure is released Hutch 1 search training materials are released Training qualification is tracked on paper in the XFD Staff HPS Training Record Summary document, maintained by XFD documentation office Staff in place: Safety Officer, XFD managers, & FCs Safety Officer training XFD managers and Floor Coordinators In order to train Users Floor Coordinators must be qualified (by supervisor) to administer training Floor Coordinators train Users to perform search Tracking of User search qualification will be done at the hutch on a paper training summary, which will be archived by URA

9. 9 Zoe Van Hoover zoevh@slac.stanford.edu 9 User Safety: Commissioning and Early Experiments NEH ARR User Qualification Training Qualifies Users to: Have unescorted access the NEH experimental floor Participate in NEH Hutch 1 searches (after training) Operate R&D electrical equipment using local panel or remote computer Operate vacuum and pressurized gas systems following SOP Users NOT qualified to: Construct, maintain, or install R&D equipment with electrical or other hazards Operate breakers Fabricate, maintain, or modify vacuum or pressurized gas systems Operate vacuum or pressurized gas systems outside of the scope of SOP Perform other activities requiring safety training beyond that provided

10. 10 Zoe Van Hoover zoevh@slac.stanford.edu 10 User Safety: Commissioning and Early Experiments NEH ARR Early User Training: Conclusion Early Users will be trained and qualified for a limited scope of work Hazards during commissioning and first experiments have been identified Understood Hazard mitigations and controls in place Readiness to provide safety training to early Users: Staffing URA staff in place Instrument Scientist staff in place Floor Coordinator staff in place Documentation Training materials for GERT, SON, EOESH, and Electrical Safety are ready Training materials for Hutch Safety Orientation are ready Training materials for NEH Hutch 1 Search are ready Training Records Electronic tracking of GERT, SON, EOESH, and Electrical Safety are ready Training record of User Search Training and Hutch Safety Orientation ready

11. 11 Zoe Van Hoover zoevh@slac.stanford.edu 11 User Safety: Commissioning and Early Experiments NEH ARR Experiment Safety Review Commissioning & Basic Instrument Operation Existing SLAC safety review processes Safety Overview Committee Instrument Readiness Review Work Planning & Control User Experiment Safety Review Hazards beyond those present for instrument commissioning and basic instrument operation Depends upon prior completion of instrument safety review and hazard controls

12. 12 Zoe Van Hoover zoevh@slac.stanford.edu 12 User Safety: Commissioning and Early Experiments NEH ARR Experiment Safety Review User Experiments Solicit hazard information from spokesperson Proposal Following scheduling of beamtime XFDSO determines hazard control requirements SLAC ES&H manual SLAC safety subject matter experts Supplemental User training requirements Requests IRR if necessary Determines material acquisition and disposal path Generates Safety Checklists XFDSO signed Safety Checklists constitute approval to proceed with experiment with required controls in place Communicates supplemental training requirements to user supervisors and URA Communicates hazard control requirements to spokesperson Communicates material acquisition and disposal plan to spokesperson and Instrument Scientists

13. 13 Zoe Van Hoover zoevh@slac.stanford.edu 13 User Safety: Commissioning and Early Experiments NEH ARR Experiment Execution Beam Line Authorization Authorizes x-ray operation to the hutch Beamline Specific Experiment Independent Notice of open Radiation Safety Work Control Form placed over / near BLA

14. 14 Zoe Van Hoover zoevh@slac.stanford.edu 14 User Safety: Commissioning and Early Experiments NEH ARR AMO BLA

15. 15 Zoe Van Hoover zoevh@slac.stanford.edu 15 User Safety: Commissioning and Early Experiments NEH ARR Safety Checklists Commissioning X-Ray Phase Safety Checklist No Set-up Phase Safety Checklist required Early Experiments Both Checklists XFDSO authorization No hazards beyond baseline instrument hazard No additional controls

16. 16 Zoe Van Hoover zoevh@slac.stanford.edu 16 User Safety: Commissioning and Early Experiments NEH ARR Floor Coordinators 24 / 7 coverage with shift change overlap Keep XFD operations electronic log Complete and post required documents BLA Safety Checklists User Training Summary Online/Offline Checklist Provide User work release Monitor safety of user work Stop work authority Incident, Emergency, Alarm response

17. 17 Zoe Van Hoover zoevh@slac.stanford.edu 17 User Safety: Commissioning and Early Experiments NEH ARR Experiment Completion When Experiment is Complete Material disposal Shipped back to user home institution SLAC shipping and receiving process Disposal through SLAC hazardous waste disposal process Instrument Scientist takes ownership until disposal User departure Notify Supervisor and URA of departure Return SLAC badge Spokesperson completes URA questionnaire Safety Feedback Experiment Specific Hutch Postings Archived User Training Summary Safety Checklists Online/Offline Procedure

18. 18 Zoe Van Hoover zoevh@slac.stanford.edu 18 User Safety: Commissioning and Early Experiments NEH ARR Conclusion Experiment Hazard Review and Control Process Follows SLAC ISEMS