1. 0 [Presenter Name(s)] [Presentation Date] MEP Annual Director’s Meeting 2014 For more information on CAMP, HEP, and MEP visit www.ed.gov The mission of the Office of Migrant Education is to provide excellent leadership, technical assistance, and financial support, to improve the educational opportunities and academic success of migrant children, youth, agricultural workers, fishers and their families. MSIX: An Update on its Status and Why it is Valuable to Recruiters 2014 NASDME Conference San Antonio, Texas April 8, 2014 The mission of the Office of Migrant Education is to provide excellent leadership, technical assistance, and financial support, to improve the educational opportunities and academic success of migrant children, youth, agricultural workers, fishers and their families. For more information on CAMP, HEP, and MEP visit www.ed.gov

2. 1 Agenda What is MSIX? Brief History of Records Exchange ID&R Scenarios and MSIX Functionality MSIX Account Access and MSIX Resources Q&A Session Group Activity

3. 2 Introductions Josh Rombot MSIX Functional Manager; States’ Assistance Lead joshua.rombot@ed.gov Pat Meyertholen MSIX Program Manager patricia.meyertholen@ed.gov Wahid Sadek MSIX Technical Manager; O&M Manager wahid.sadek@ed.gov Patrick Keim MSIX Project Lead patrick.keim@ed.gov

4. 3 What is the Migrant Student Information Exchange? Web-based portal that links States’ migrant student record databases Facilitates the national exchange of migrant students’ demographic (COE), educational, and health information among the States Provides a consolidated national view Contains the minimum data elements to support the proper enrollment, grade and course placement, and accrual of credits for migrant children Does not replace existing State migrant student information systems MSIX

5. 4 End Users MSIX Portal Receives Data from Individual State Systems End Users can review Consolidated Data from all States View Student Data MIS 2000NGS COEStarOther State MEP Systems Enter / View Student Data MSIX Technical Overview Secure File Transfer

6. 5 MSIX Portal Receives Data from Individual State Systems End Users can review Consolidated Data from all States MSIX Services Migrant Student Records User Administration User Administration Reporting Data Upload Security Reference Data MSIX Technical Overview (cont’d)

7. 6 Legal Reference for Records Exchange Part C of Title I of the Elementary and Secondary Education Act (ESEA) of 1965 – Sections 1304(b)(3) and 1308(b) Statute 34 CFR 200.82(c) Code of Federal Regulations Non-Regulatory Guidance for Title I, Part C, Education of Migratory Children October 2010, VI(D). Guidance

8. 7 Goal 1 Create an electronic exchange for the transfer of migrant student education and health data amongst the States Goal 2 Promote the use of MSIX Goal 3 Ensure the use of the consolidated migrant student record for the purposes of enrollment, placement, and accrual of credits of migrant students Goal 4 Produce national data on the migrant population Records Exchange Initiative Goals

9. 8 MSIX Records Exchanged

10. 9 State Implementation Status Currently, there are approximately 267,000 Category 1 student records with at least demographic information across all grades.

11. 10 Maintained over 99% Production availability for MSIX Supported 4 states to provide Phase II (Assessment) data – Hawaii, Iowa, Georgia, New Mexico Supported 6 states to provide Phase III (Course History) data – Hawaii, Iowa, California, Georgia, New Mexico, Oklahoma Ingested REACTS data into MSIX website Enhanced MSIX Consolidated Migrant Student Record Deployed 4 functional releases, addressing 33 enhancement requests and incidents Presented at NASDME and ESCORT ID&R Conferences Conducted 3 end-user webinars (2 via REACTS) (Missed Enrollment and Grade Retention Reports) MSIX NPRM was published on December 27, 2013 Recent MSIX Accomplishments

12. 11 MSIX can help migrant student recruiters Effective Recruiting Practices Identify & Expand ID&R Network ID&R Planning

13. 12 MSIX: A Valuable Tool Supporting ID&R Effective Recruiting Practices – Determine eligibility – Find information for student placement – Identify special needs – Identify points of contact for additional information

14. 13 MSIX: A Valuable Tool Supporting ID&R Identify and Expand ID&R Network – Anticipate students moving into your school district – Notify others upon students leaving your school district – Facilitate growing your ID&R network

15. 14 MSIX: A Valuable Tool Supporting ID&R ID&R Planning – Missed Enrollment Report to identify potential recruiting areas – Mobility Reports to reveal trends in inter-state moves – Enrollments in Multiple States Report to reveal moving trends to support ID&R planning

16. 15 Effective Recruiting Practices Scenario 1 One of your migrant families tells you about new migrant families and youths in the community. You are only provided with the parents’ first and last name, as well as other personal information. How can you obtain more details about these families? Recruiter You have completed the family/student interview and want to validate the information they provided you MSIX Practice Prior to the initial interview, perform a Student Search with the details provided to see if the family or youth is or has been in the MEP.

17. 16 Effective Recruiting Practices (cont’d) Basic Search supports the most common searches Student Name Student Date of Birth Student Gender MSIX ID State Student ID State

18. 17 Effective Recruiting Practices (cont’d) Advanced Search provides additional search parameters All Basic Search parameters, plus… Student Last Name 2 Student Suffix Female Parent Name Male Parent Name Student Birth Location Multiple Birth Flag

19. 18 Effective Recruiting Practices (cont’d) Only specific user roles have access to student search functionality – Primary Users – Secondary Users – Data Administrators Some basic information must be provided for each search – Student Name (First, Middle, or Last) – MSIX ID – State Student ID Searches can be “Partial” or “Exact” – Partial searches include a “Wild Card” at the end of each search string – A Partial search for “Juan” can yield results such as “Juan”, “Juanita”, and “Juana” – Exact searches only search for the text specified – An Exact search for “Juan” will only yield results of “Juan”

20. 19 Identify and Expand ID&R Network Scenario One of your migrant families is moving to another state. How can you help ensure the student(s) of that family are identified by the receiving State? MSIX Practice Utilize the Send Email Notification function at the bottom of the student’s Consolidated Record View to notify the family’s destination state.

21. 20 Identify and Expand ID&R Network: Email Notification

22. 21 Identify and Expand ID&R Network Users can generate notices to users in other states Student move notifications are generated from the student’s Consolidated View page MSIX sends the notification to the appropriate Data Administrator in the other state

23. 22 Group Activity – 5 minutes Based on the demonstration, work with people in your table to think of ways to use MSIX student search and email notifications that support your ID&R activities. We will select tables to share their ideas and comments.

24. 23 ID&R Planning The new local agriculture season is starting and you know migrant families have already moved into your district [i.e., students with a Qualified Arrival Date (QAD)]. However, you know that many of their students are not enrolled. How do you identify those students who have yet to enroll? Scenario #1 Use Missed Enrollments Report to identify students have yet to enroll MSIX Practice

25. 24 ID&R Planning (cont’d) You and your ID&R team are planning for your recruiting season for the school year. You want to proactively identify areas and movement timing of migrant families Scenario #2 Use the MSIX General Move To Report to analyze student movement trends, understand the number of students that move out of the user’s state at different times of the year, and which states most students move to. MSIX Practice #1

26. 25 ID&R Planning (cont’d) You and your ID&R team are planning for your recruiting season for the school year. You want to proactively identify areas and movement timing of migrant families Scenario #2 Use the Enrollments in Multiple States Report to allow recruiters to view students that have enrollment records in other states in addition to their own. Key Point: Recruiters can gain insights on interstate relationships regarding migrant students. MSIX Practice #2

27. 26 Group Activity – 5 minutes Based on the demonstration, work with people in your table to think of ways to use MSIX reports that support ID&R planning. We will select tables to share ideas and comments.

28. 27 Summary Effective Recruiting Practices Identify & Expand ID&R Network ID&R Planning

29. 28 MSIX Account Access and MSIX Resources Use the State User Administrator search from the MSIX Homepage to identify and contact your respective State User Administrator to request an MSIX account Obtaining an MSIX User Account Telephone: 1-866-878-9525. 9:30 AM - 6:30 PM Eastern Time Monday through Friday, except Federal Holidays Email: MSIXSupport@deloitte.comMSIXSupport@deloitte.com MSIX Help Desk Frequently Asked Questions MSIX Report Guides MSIX Brochures in English and Spanish Online Resources and Training: https://msix.ed.gov/

30. 29 Q&A Session We look forward to your questions!

31. THANK YOU For Questions Please Contact: MSIX Project Manager, Patricia Meyertholen – Patricia.Meyertholen@ed.gov or (202) 260-1394 MSIX Help Desk – msixsupport@deloitte.com or (866) 878-9525 Migrant Records Exchange Initiative Website: http://www.ed.gov/admins/lead/account/reco rdstransfer.html U.S. Department of Education 400 Maryland Ave S.W. Washington, D.C. 20202 www.ed.gov Office of Migrant Education