2. Florida’s Cohort Graduation Rate 14th Annual MIS Conference Orlando, Florida February 26, 2001 Kathy Peck, Program Director, Florida Department of Education Julia Smith, Program Director Florida Department of Education Gisela Feild, Executive Director, Div. of Data Quality Management, Miami-Dade County School District Presenters:

4. Florida’s Student Information Data Base 8Collects individual student data 8Data collected 6 times each reporting year 810th year of full implementation

5. Highlights of New Adjusted Cohort Rate 8Accounts for students by identification number 8Accounts for transfers in and out 8Counts regular and special diplomas and GEDs 8Holds districts/schools accountable for all students scheduled to graduate

6. FORMER GRADUATION RATE METHODOLOGY 8Compared 9th grade population four years ago with current completers 8Counted regular and special diplomas, regular and special certificates of completion, and 16 to 19 year old students receiving GEDs 8Did not account for transfers 8Did not account for particular students

7. FORMER GRADUATION RATE METHODOLOGY 100,000 graduates 125,000 ninth graders four years prior 80% graduation rate

8. Process Data issues identified:  Improper reporting of student number  Improper reporting of grade level  Inappropriate codes reported on certain records  Discrepancy between local records and records reported to the state  Missing records

9. Process (Continued) Details provided to districts on - 8Calculation methodology 8Data issues and how to recognize them 8Data issues and how to correct them 8Procedures for correction/update process

10. Process (Continued) 8New calculation used to calculate rate for 1997-98, 1998-99 and 1999-00 cohorts 8Used 1997-98 cohort as pilot/test (official rate used old calculation) 8New calculation produced official rates for 1998-99 and 1999-00

11. COHORT GRADUATION RATE METHODOLOGY Year 1 Fall 1996-97 First Time Ninth Graders Removed N Y Enrolled in a Course?

12. Removed Add all new students at end of the year 1996-97 9th Grade 1997-98 10th Grade 1998-99 11th Grade 1999-00 12th Grade Y Repeater? N Y

13. REMOVE Left District Deceased Private School Home School Adult Education

14. Those Left Are Adjusted Cohort Divide Graduates by Adjusted Cohort

15. 1998-99 Cohort Graduation Rate 60.23 1999-00 Cohort Graduation Rate 62.27

16. School Graduation Rate VS. District Graduation Rate

17. IMPACT ON GRADUATION RATE 8Students who go to adult education 8Exceptional education students

18. PROCESS OF UPDATING DATA 8Copies of archived data available for download 8Special reports available for download 8Technical assistance 8Preliminary graduation rate 8Update window 8Final graduation rate

19. District: 02 District Name: Baker School: 0011 Student ID: 591188518X Last Name: Smith First Name: Julia Alias: 1345678900 Gender: F Race: W Birthday: 19801027

20. Y1: A-W01 D-ZZZ C-ZZZ E-ZZZ Y2: A-W01 D-ZZZ C-ZZZ E-ZZZ Y3: A-W01 D-ZZZ C-ZZZ E-ZZZ Y4: A-W06 D-06 C-ZZZ E-ZZZ A: Attendance withdrawal code D: Diploma type C: Certificate type E: Withdrawal reason

21. Five-Year Graduation Rate

22. MIAMI-DADE COUNTY PUBLIC SCHOOLS

23. VERIFICATION OF DATA FOR STATE’S CALCULATION 8Review State’s Edit Reports on students with no graduation code 8Review End-of-Year transmission of student data

24. MIAMI-DADE COUNTY’S 5-YEAR GRADUATION STUDY Questions to be answered: What happens when you track a single class-year of students over time? Are they Graduates (4 or 5 years)? Dropouts? Continuing students?

25. ISSUES WITH MIAMI- DADE’S STUDY 8Inability to match dropouts or continuing students to state database 8Continuing students may become dropouts

26. Final Status of 1998-1999 Cohort Group 50.0% 20.8% 29.2% LEP Breakdown

27. Final Status of 1998-1999 Cohort Group 53.6% 24.8% 15.7% 6.0% All Students