1. CDRS.COLUMBIA.EDU What is Academic Commons? Sarah Holsted Digital Repository Coordinator, CDRS 20 March 2009 CUL/IS Digital Library Seminar

2. CDRS.COLUMBIA.EDU Outline What is AC? So what? Assumptions What is a repository? Where does AC fit? What do we have right now? What’s going on right now? What’s going to happen? Where do you and I fit?

3. CDRS.COLUMBIA.EDU What is Academic Commons? Academic Commons is Columbia University’s research repository where current faculty, student, and staff can deposit electronic copies of their work.

4. CDRS.COLUMBIA.EDU So What? AC is a work in process Made several presentations the past few months – provide an update Provide language, concepts for everyone to participate in the conversation Show where AC and CDRS fit into CUL/IS Continue to discuss

5. CDRS.COLUMBIA.EDU Assumptions Use open source as much as possible Follow standards – no one-off’s Scalable, repeatable Plan for the future – interoperable, granular, co-development Give back Opportunities for research – Data – Role of libraries in research – collaboration platform

6. CDRS.COLUMBIA.EDU What is a repository? Types of institutions who have established repositories Motivations for repositories: access: publishers, digital divide; preservation; interoperation Basic features of repositories Some words used around repositories: DSpace/Fedora/ePrints; metadata; rights; services

7. CDRS.COLUMBIA.EDU Repository Definition #2 [Institutional repositories are] “a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. --- Clifford Lynch, Director, Coalition for Networked Information, Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age (2003)

8. CDRS.COLUMBIA.EDU Where does AC fit? Repositories at Columbia CDRS AC within the library – every division has expertise and history to contribute in development AC @ CU: grey lit; preserve; open

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13. What do we have right now? AC blog (in development): http://digital.lampdev.columbia.edu/cdrs- site/academiccommons/ http://digital.lampdev.columbia.edu/cdrs- site/academiccommons/ Swift: https://www1.columbia.edu/sec/cu/libraries /staffweb/digital/ir/index.html https://www1.columbia.edu/sec/cu/libraries /staffweb/digital/ir/index.html Behind the Scenes: https://www1.columbia.edu/sec/cu/libraries /bts/academiccommons/index.html https://www1.columbia.edu/sec/cu/libraries /bts/academiccommons/index.html AC: http://academiccommons.columbia.eduhttp://academiccommons.columbia.edu Collections : CJEB, Econ Working Papers- NEEO, Computer Science, Chuck Mee

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15. What’s going on right now? **Apologies for cross-posting** Updates…

16. CDRS.COLUMBIA.EDU 7 Areas of Repository Development Technical Infrastructure Goals Content Evaluatio n Sustainability Outreac h Policies

17. CDRS.COLUMBIA.EDU Goals: Establish a process that will result in an explicit mission statement and goal(s) for the IR and that will enable CDRS to talk about the IR within the broader context of the libraries and Columbia University Mission Statement – DONE Repository Goals – DONE Link mission and goals to the libraries and Columbia community – IN PROCESS

18. CDRS.COLUMBIA.EDU Mission Statement Academic Commons: Extends the traditional role of the libraries, as facilitator of study and research, to provide a platform that supports research at all stages and that preserves, manages and provides access to multiple types of materials in differing digital formats.

19. CDRS.COLUMBIA.EDU Academic Commons Goals Provide for the secure, long-term preservation of digital resources created through the study and research of faculty, students and staff at Columbia University; Increase access to these resources by making them available for discovery, use, and re-use online; Develop innovative services that enhance the discovery, visualization, management and use of resources; Create an environment for the study of scholarship at the intersection of the physical and digital worlds Support a culture of contribution and curation that enables every member of the Columbia University community to participate in Academic Commons

20. CDRS.COLUMBIA.EDU Policy: Establish or revise policies that are critical to IR objectives, short- and long-term. Collection Development – basic statement – DONE It is the place to store, manage, publish, and preserve a digital record of your work. However, it is not the place to save every version of a book or paper, image or presentation. – Full policy, conforms to CUL format – IN PROCESS Rights: – Revised Author Rights statement - DONE – Copyright statements – review based on need ->Copyright Advisory Office!!! – Documentation and workflow to help users assign rights-TO DO Access: repository content and services – Dark archive; CU only; global; mix; – Preservation and retention

21. CDRS.COLUMBIA.EDU Technical Infrastructure: Develop a technical infrastructure and services for an IR that enable scalable, sustainable growth Implementation Plan (P. Renfro, 23 July 08) – July thru December 2008 Hardware deployment Initial Fedora & WMS installation and testing Fedora Working Group: CDRS, LDPD, LITO; Steering Committee Applications: preservation, metadata management, Academic Commons Middleware: Search-Lucene/Solr; View: Fascinator Architecture: Fedora, Tomcat, Mulgara, MySQL Storage: local, backed up daily; offsite, backed up in real time

22. CDRS.COLUMBIA.EDU Outreach: Raise awareness of Academic Commons, CDRS, and solicit content from Columbia community CDRS website Academic Commons website Academic Commons FAQ ScholComm/CAO Presentations Legacy-LDPD Selectors Random: 1/week

23. CDRS.COLUMBIA.EDU Content: Acquire, organize and contribute high priority content (and metadata) to Academic Commons and identify broader development issues Acquisition – Solicit – Deposit Management – Preservation – Cataloging Dissemination – Architecture – Interfaces – Tools – Policies Hybrid Approach Automate Educate (& Empower) Manual

24. CDRS.COLUMBIA.EDU Acquisition Plans Solicitation - Current – (SH) 1 : 1 (individual users) – (SH) 1 : many (Dept chairs, Dept admins) Solicitation - Desired (Procurement Network!) – (SH, Selectors, Dept Admins) many : many (CU community) Deposit – Current – Many (CU community) : 1 (SH + external, roving hard drive; 6 pack of beer) Deposit – Desired – many (CU community) : many (email, website, batch FTP(?), dept admins)

25. CDRS.COLUMBIA.EDU Depositing in Academic Commons Presentations to departments, centers, working groups Consultation about content – Preparing content for deposit – Describing content with metadata – Educating about author rights statement – Educating about copyright – Developing a process for ongoing deposit Contact: Sarah Holsted; sholsted@columbia.edu

26. CDRS.COLUMBIA.EDU Preparing items for deposit into Academic Commons ✚ Description ✚ Preservation Rights Information Levels of Access = ↵

27. CDRS.COLUMBIA.EDU Pliny

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29. Content (Current, Acquired, Desired) Existing Content (Source, Type, Number of Items) – Economics, Discussion Papers; 442 – Center on Japanese Economy and Business; working papers, occasional papers, event reports and videos; 355 – theses (ProQuest, 10345) Recently Acquired Content (Source, Type, Size) – Statistics: technical papers, data, code, lecture notes; 1GB – Computer Sci: technical papers, lectures of video; 800MB – Theater Division: plays, promotional items; 2GB – University Seminars; 16GB High Priority to Acquire – Honors Theses – CUL/IS publications, presentations – Earth Institute

30. CDRS.COLUMBIA.EDU Evaluation, Sustainability Evaluation: Inherent Systems design and test Interface User satisfaction Sustainability: Assumed, somewhat Cost recovery Grant writing

31. CDRS.COLUMBIA.EDU 7 Areas of Repository Development Technical Infrastructure Goals Content Evaluatio n Sustainability Outreach Policies Academic Commons

32. CDRS.COLUMBIA.EDU What’s going to happen? Deadline: June 30, 2009 Documentation: author rights, DIY info for copyright, preservation, metadata creation, submission; FAQs about services Self-submission, simple web form; batch submission post- consultation Metadata cleaning in Pliny Review of object format-TBD Metadata and object (or surrogate) pushed to Fedora AC functionality: – Basic search across metadata fields: title, keyword, format, author – Some full-text searching – Push cites to CU websites (or blogs or Facebook) – Wiki? Post-June 30 – Enhancements to cataloging tool – Review process for self-submit and begin to promote and scale up – Enhance AC interface, refine services, spec new services

33. CDRS.COLUMBIA.EDU Where do you and I fit? CDRS, LDPD, LITO, Preservation: infrastructure, interfaces, formats Technical Services: align with CUL practices Selectors: identify content, make connections Archives: scope content, share knowledge Reference, CCNMTL: help users; identify new services Management: policies, external connections

34. CDRS.COLUMBIA.EDU Questions & Discussion