1. UC Bi-Weekly Pay Conversion Welcome to Bi-Weekly Basics 1

2. 2 Paydays

3. Purpose of this Overview Why? How to prepare? Who? Further details? 3

4. UCPath U niversity of C alifornia P ayroll A cademic Personnel T imekeeping H uman Resources 4 Why? UCPath is an acronym for:

5. Why? UCPath replaces PPS 5

6. UCPath Center: Riverside, CA 6

7. 7 When UCPath is Complete… EfficientAccurate Online Self Service Simplified and Consistent Real-timeAutomated

8. Benefits to Standardized Pay Cycles Standardized payroll cycles A systematic approach Efficient and effective time reporting Fewer manual adjustments 8

9. How do you benefit? Overtime hours worked in the pay period will be in your biweekly paycheck You will be paid more frequently Vacation and sick leave balances will be current 9

10. Who is Converting to Bi-Weekly Pay? NonexemptBiweeklyEmployees who are eligible for overtime HourlyBiweekly Employees who report hours worked ExemptMonthlyEmployees who are not eligible for overtime are not converting 10

11. Last Monthly Payday for December 2012 January 1 through January 19 Payday for January 1-19 January 20 through February 2 February 13 Payday for January 20-February 2 First Biweekly Paycheck 11

12. February 3 through February 16 Payday for February 3 through February 16 February 27 26 paychecks per year Represents time worked Vacation and sick leave accrued every 4 weeks -called a quadriweekly cycle Hourly pay rate 12

13. January 20 through February 2 February 16 February 16: the end date for leave accrual February 3 through February 16 13

14. Payday for January 1-19 (partial month) January 20 through February 2 Payday for February 3-16 (second biweekly paycheck) January 2 January 8 Last Monthly Payday for December 2012 February 8 February 1 February 13 Payday for January 20- February 2 (first biweekly paycheck) February 27 January 1 through January 19 February 3 through February 16 14

15. How can I determine my hourly rate? Two methods Hourly Rate = Monthly Salary / 174 Hourly Rate = $3,250 / 174 $18.68 per hour = $3,250 / 174 Hourly Rate = Annual Salary / 2088 Hourly Rate = $39,000 / 2088 $18.68 per hour = $39,000 / 2088 Method 1 Method 2 15

16. Plan Ahead 16

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18. UC Bi-Weekly Pay Conversion Location Contacts UC San Diego- Barbara AngelettiBarbara Angeletti ANR- Nikki HumphriesNikki Humphries UC Berkeley- Inez Bailey and Crystal ParkinsonInez BaileyCrystal Parkinson UC Davis- Penny KnutsonPenny Knutson UC Irvine- Kathy HaqKathy Haq UC Riverside- Gabe Nwandu and Josh BrightGabe Nwandu Josh Bright UC Santa Barbara- Matthew EricksonMatthew Erickson UC Santa Cruz- Laurie EpplerLaurie Eppler 18

19. UC Bi-Weekly Pay Conversion Local Web Sites ANRANR: http://ucanr.edu/sites/payroll_info/ UC BerkeleyUC Berkeley: http://controller.berkeley.edu/payroll/biweekly/index.htm UC DavisUC Davis: http://ucpath.ucdavis.edu/biweekly/index.html UC RiversideUC Riverside: http://ucpath.ucr.edu/biweekly/ UC Santa BarbaraUC Santa Barbara: http://www.pmo.ucsb.edu/projects/biweekly- pay-overview UC Santa CruzUC Santa Cruz: http://biweeklypay.ucsc.edu/ UC San DiegoUC San Diego: http://blink.ucsd.edu/sponsor/ucpath/related- projects/bw-conversion.html 19

20. UC Bi-Weekly Pay Conversion Thank you! 20