1. 2009 WESTEST 2 ONLINE WRITING Training Session For Examiners By Karen Canterbury Mingo County Test Coordinator

2. 2009 WESTEST 2 ONLINE WRITING OVERVIEW All students in grades 3-11, except for APTA students, will be tested. Students will log in using their 9-digit WVEIS number and the “Password of the Day”. Testing accommodations as indicated on a student’s IEP, Section 504, or LEP Plan must be provided Check WVS.326 (testing accommodations designated on WVEIS); have special education staff review for correctness; contact case manager to make corrections if needed; document that the accommodations were provided during testing

3. 2009 WESTEST 2 ONLINE WRITING OVERVIEW Students must have a signed “Acceptable Use of the Internet Form” on file or the student must hand write the composition and a trained scribe must type it online. Tests are to be administered according to Mingo County’s assigned testing window. March 2 – 13 for grades 6, 7, 8 March 23 – April 3 for grades 9, 10, 11 March 30 – April 21 for grades 3, 4, 5

4. 2009 WESTEST 2 ONLINE WRITING OVERVIEW Only trained Examiners who have signed the “Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement” can administer and/or transcribe the test. The Online Writing score will be a part of the WESTEST 2 RLA score and will count toward AYP. Students who do not take the Writing Assessment will not have the opportunity to earn the 30 points associated with this test.

5. 2009 WESTEST 2 ONLINE WRITING OVERVIEW The WESTEST 2 Online Writing Assessment is not timed. Every student must be given the time he/she needs to complete the assessment within the confines of the school day. The test must be completed within the same school day in which it was started. Students who typically take longer to complete tests may be grouped together. It is recommended that an Examiner end the test when a students stops working for more than 10 minutes.

6. HOMEBOUND/ALTERNATIVE SCHOOL STUDENTS (pg.8) Homebound Students If possible, come to the school for testing or contact CTC to determine alternatives. All security procedures must be followed. Alternative School Students Tested where they receive instruction All security procedures must be followed

7. Home- Instructed Students (Home Schooled) (pg. 8) Parents must notify CTC two months prior to testing or by a date established by the CTC Students must test at a school indicated by CTC Must follow testing guidelines – Policy 2340

8. EXAMINER’S RESPONSIBILITIES COMMUNICATION Informing Students of Purpose of Test Informing Students of Testing Schedule Distributing Parent Guides Stressing Importance

9. EXAMINER’S RESPONSIBILITIES TRAINING Participate in school level training session Sign Agreement (Appendix H, pg.31) Sign Verification of Training Form (Appendix J, pg. 33) Prepare students with PowerPoint and directions prior to testing

10. EXAMINER’S RESPONSIBILITIES SECURITY Maintain Security of Test Materials “Password of the Day” Passages and Prompts “Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics) Maintain Security of Student Responses Rough Drafts Take up all scratch paper before dismissing students; give to Principal/BLC to destroy “Do not retain, copy, reproduce, paraphrase, distribute or discuss” (Testing Code of Ethics)

11. EXAMINER’S RESPONSIBILITIES MATERIALS and DELIVERY Prior to Testing Read the 2009 WESTEST 2 Online Writing Manual prior to administering assessment Keep the “Password of the Day” secure Make sure you have a roster of students in the testing group and each student’s 9-digit WVEIS number Review WVS.326 -- Special Education Student Testing Options Reports; check for correctness and plan for accommodations as specified

12. EXAMINER’S RESPONSIBILITIES MATERIALS and DELIVERY Day of Testing If designated, enter the “Password of the Day” prior to students entering the testing session Provide paper and pencil/pen for rough draft Provide students with appropriate grade level WV Writing Rubric Distribute “Steps for Completing the WESTEST 2 Online Writing” (pg. 20) Students are not allowed to bring anything into the testing site; have extra reading materials available for students who finish early

13. EXAMINER’S RESPONSIBILITIES MATERIALS and DELIVERY Day of Testing Distribute student 9-digit WVEIS numbers as needed; once seated, students enter only their WVEIS number to log in Make sure the correct student’s name is displayed on the computer screen If student keys in an incorrect number, turn off the computer, call CTB support, notify the CTC and file an irregularity report

14. EXAMINER’S RESPONSIBILITIES MATERIALS and DELIVERY During Testing Monitor the testing session Maintain a quiet atmosphere Monitor for irregularities Do not assist students with the content of the composition, giving advice about the writing, calling attention to errors of grammar, punctuation, capitalization, or spelling Provide accommodations per the student’s plan and document on WVS.326 that the accommodations were provided

15. ACCOMMODATIONS DOCUMENTATION PROCEDURE After each WESTEST administration, the assigned Examiner(s) will mark the WVS.326 report as follows: Underline the name(s) of his/her assigned student(s). Circle the accommodation(s) that were provided to each of the student(s). Asterisk the accommodation(s) that were not provided and the reason they were not provided to each of the student(s). If a student refuses an accommodation(s) write “REFUSED” and the reason for refusal for any accommodation(s) the student refused to accept. Sign with legible signature/date of test administration at the bottom of each page of the report. Return the WVS.326 Testing Options Report(s) to the Principal/Building Level Coordinator.

16. 280019422 ADKINS CHARLES A 402 07 P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA) T03 * TAKE MORE BREAKS (NO STUDYING) Rll USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE TO RESPOND Sandra K. Starr March 14, 2009 Student finished before I could provide an additional break.

17. The only acceptable reasons for not providing the Writing Assessment accommodations are if the student: 1) refused to accept the accommodation(s) or 2) finished the test before extra breaks were provided Assigned Examiner(s) must inform the Principal who informs the County Test Coordinator of all incidents of students not receiving accommodation(s) defined in a student’s plan. Reporting must be done immediately so re-testing, if needed, can be completed during the window. All incidents require written documentation in the student file.

18. EXAMINER’S RESPONSIBILITIES During Testing Allow sufficient time for students’ questions prior to beginning the test. Limit assistance to students to problems with site navigation, connectivity, or computer hardware. Do not allow students to be on the computer after they submit their compositions. Ensure that specific information pertinent to the Writing Assessment is not displayed in the area during test administration. These may include, but are not limited to, writing posters, graphic organizers, and transitional expressions.

19. EXAMINER’S RESPONSIBILITIES ACCOMMODATIONS Ensure that students with IEPs, Section 504s and LEP students receive accommodations as stated in their plans ● Directions, passages and prompts may be read aloud by the Examiner, Scribe, or by a screen reader if designated on the student’s plan If serving as a Scribe, strictly adhere to the “Directions for Transcribing” (pg. 7, Administration Manual)

20. EXAMINER’S RESPONSIBILITIES MATERIALS and DELIVERY After Testing Collect all rough drafts, scratch paper, pencils/pens Collect WV Writing Rubrics and “Steps...” Record any irregularities Keep a copy of roster Deliver to the Principal: ● Student rough drafts, scratch paper, etc. ● Completed WVS.326 Special Education Student Testing Option Report(s) if appropriate ● Irregularity Forms if used

21. EXAMINER’S RESPONSIBILITIES REPORTING To Principal Loss of materials Cheating Security breach Testing Administration Breach Copyright Infringement

22. ACTIONS TAKEN FOR REPORTED SECURITY BREACH OR COPYRIGHT INFRINGEMENT County Test Coordinator will immediately report to the County Superintendent and the WVDE Office of Assessment and Accountability Investigation will follow Breach of test security or copyright infringement can result in License suspended License revoked Suspension Termination

23. Actions Resulting in an Investigation Include, but are not limited to: Assisting a student with the content of the essay Typing the essay for a student who is not allowed to have a scribe Giving students advice or calling attention to errors Copying rough drafts or final essays

24. 2009 WESTEST 2 Online Writing Student Demonstration

38. ONLINE WRITING SECURITY SCENARIOS

39. SUPPORT/CONTACT INFORMATION Mingo County Schools Karen Canterbury, County Test Coordinator krcanter@access.k12.wv.uskrcanter@access.k12.wv.us, 304-235-7212 Patrick Billips, County Technology Coordinator pbillips@access.k12.wv.uspbillips@access.k12.wv.us, 304-235-7126 West Virginia Department of Education Office of Assessment and Accountability Vaughn Rhudy, Coordinator vrhudy@access.k12.wv.usvrhudy@access.k12.wv.us, 304-558-2546 Jason Perdue, Coordinator jperdue@access.k12.wv.usjperdue@access.k12.wv.us, 304-558-2546

40. SUPPORT/CONTACT INFORMATION CTB/McGraw-Hill Product Support Staff 866-282-2250

41. KEY WEB ADDRESSES http://wvde.state.wv.us/ West Virginia Department of Education http://osa.k12.wv.us Office of Assessment and Accountability http://www.ctb.com CTB/McGraw-Hill

42. THANKS!