1. WELCOME! Thank you for joining the Fresh Fruit and Vegetable Program (FFVP) Orientation Webinar Part 3: Claiming in CNIPS We will begin the session momentarily 0

2. FFVP Orientation Webinar Part 3: Claiming in CNIPS California Department of Education Nutrition Services Division August 2014

3. AGENDA Review Instructions and Resources Review Claim Submission Timelines Review the Reimbursement Process Demonstrate how to Submit a Claim in CNIPS Demonstrate how to Modify, Revise, or Delete a Claim in CNIPS

4. FFVP CLAIM INSTRUCTIONS AND RESOURCES California FFVP Guidelines (July 2014) The FFVP User Manual for Claiming in CNIPS (July 2014) California Department of Education (CDE) FFVP Web page at http://www.cde.ca.gov/ls/nu/sn/caffvp.asphttp://www.cde.ca.gov/ls/nu/sn/caffvp.asp USDA FFVP Handbook for Schools (December 2010)

5. FFVP CLAIM INSTRUCTIONS AND RESOURCES (CONTINUED) California Child Nutrition Information and Payment System (CNIPS) https://www.cnips.ca.gov/Splash.asp All FFVP Claims for Grant Year 2014-15 will be submitted through CNIPS

6. CLAIM SUBMISSION TIMELINES Original or upward revised reimbursement claims will not be paid if submitted 60 days after the last day of the month in which you are claiming* (60 Day Rule) *Title 7 Code of Federal Regulations, Section 210.8(1) In California, claims are due 30 days after the end of the month being claimed. This allows for additional time if needed

7. CLAIM SUBMISSION TIMELINES Due dates are listed in the FFVP User Manual for Claiming in CNIPS: Claim MonthClaim Due Date July 2014 August 30, 2014 August 2014 September 30, 2014 September 2014 October 30, 2014 October 2014 November 30, 2014

8. CLAIM SUBMISSION TIMELINES If an agency misses the 60 day deadline for submitting a claim, the agency can use the one- time exception to submit a late claim once every 36 months The one-time exception applies to each program type Per Management Bulletin NSD-CNP-08-2014, Reimbursement Claim One-Time Exception Submission Deadline Policy

9. REIMBURSEMENT PROCESS The CDE and the SCO will process a claim within 45 calendar days

10. DENIED CLAIMS A claim or claim item may be denied for reimbursement for reasons including, but not limited to: Unallowable items included in the claim Significant concerns about expenses Equipment purchases without prior approval and/or Equipment Justification Form Claim form errors Claim exceeds total allocation amount Claim exceeds 10 percent administrative cost limit

11. CNIPS DEMONSTRATION The demonstration will be viewable in this Webinar by desktop sharing Follow along using the FFVP User Manual for Claiming in CNIPS, Chapters 3 and 4 Updated demonstrations and instructions will be provided on the CDE FFVP Web site by video recordings

12. HOW TO SUBMIT A CLAIM

13. HOW TO MODIFY, REVISE AND DELETE

14. CONTACT US Elizabeth Moreno, MS, RD, Nutrition Education Consultant EMoreno@cde.ca.gov 916- 324-9749 Crystal Young Program Analyst CYoung@cde.ca.gov 916-322-3435 Isabelle Le Program Analyst ILe@cde.ca.gov 916-324-0583 CNIPS Help Desk CNIPS@cde.ca.gov 1-800-952-5609 Option 6

15. QUESTIONS?

16. THANK YOU!