1. Kaplan University Welcome to TH270 Advanced Meeting Planning

2.  Discussion Board  Grading Rubrics  Paper Submissions: APA  Extenuating Circumstances

3. Objectives: Define the steps involved in meeting planning 1. Evaluate the administration and logistics of a given event scenario 2. Explain the environmental concerns involved in managing an event/meeting 3. Analyze elements of a client culture affecting meeting planning

4. Planning meetings and events is a special business. Organizations rely on Event Planners to : Make attendees feel good about the Event Organize a memorable function Respond to any issues that may arise Individuals rely on Event Planners to:  Create lasting memories on their special day  Introduce new and exciting venues for the event  Handle all issues that may arise

5. General Education Outcomes: In addition, the following General Education outcomes are assessed during this course: 1. Demonstrate college-level communication through the composition of original materials in Standard American English 2. Solve real-world problems using mathematical skills

6. KAPLAN’S LATE POLICY Without Extenuating Circumstances: · Up to one week (1-7 calendar days) late 20% deduction in points · After one week (8-14 calendar days) late 30% deduction in points · No work will be accepted more than two (2) weeks after the due date. Note: In order for you to make up a quiz, exam or discussion thread, you must contact your instructor by email at least one day prior to the day you want to make up the work so that access can be provided. Additionally, you must notify your instructor by email when you have submitted late work.

7. COURSE MATERIALS Textbook Information: Title: The Meeting Spectrum: An Advanced Guide for Meeting Professionals, Second Edition (Hardcover) Author(s): Rudy R. Wright, E. J. SiwekRudy R. WrightE. J. Siwek ISBN: ISBN-10: 0874258391; ISBN-13: 978-0874258394

8. SEMINAR INFORMATION Seminars will be held using the KHE Seminar tool. Our seminars are held during Units 1-9 on _______________

9. In Unit one we discuss the roles and responsibilities of a Professional Convention Organizer (PCO), aka Meeting Planner, and explore some of the places one can work in this field. Unit 1

10. Prime Focus of a Meeting The Audience Focus on the audience’s expectations

11. Who’s Involved People that manage Meeting planners PCOs Travel Agents Convention Planners Independent planners People that facilitate Speakers/Entertainers Exhibitors Service Contractors Convention and Visitor Bureaus Facilities- hotel, conference centers Transportation Technology

12. Key Functions of a Meeting Planner Plan and manage special events Develop a meeting policy Negotiate for lodging, travel, and facilities Implement and maintain the budget Plan and manage program content Conduct post-meeting evaluations Design and administer staff training

13. Initial Planning Tasks Define the objective Determine the need for the meeting Develop a theme Prepare a timetable and task analysis Determine number of attendees Set up communication procedures Prepare an initial budget Formulate a tentative program Prepare a meeting profile Select a destination

14. Initial Planning Tasks (cont.) Prepare request for proposals Negotiate food and lodging rates Research support services Arrange for speakers Determine entertainment needs Select exhibit contractors Formulate a plan for shipping materials Follow and confirm all arrangements…. in writing!

15. Any Questions? Concerns?

16. Next Week The Site Visit