1. Revised January 2009 Useful Reports for Elected/Staff Officers By Marilyn McBain, DSO-IS

2. Revised January 2009 AUXDATA AUXDATA - auxdata.uscg.govauxdata.uscg.gov Read Only Password Required Member Responsible For AUXDATA Accuracy Member May Change Own Personal Data (Spelling of name, address, e-mail address, phone numbers, Emergency Data)

3. Revised January 2009

5. AUXDATA There are a number of reports available in the AUXDATA System Select “Reports” from the Main Menu

6. Revised January 2009 AUXDATA Reports Menu

7. Revised January 2009 AUXDATA AUXDATA Reports Available –Unit Summary Report Membership Information Flotilla Numbers by Program (Number of ITs, VEs, PVs, Facilities) HOURS-NOT ACCURATE - Do not use this report for checking hours. Use AUXINFO for all hours.

8. Revised January 2009

9. AUXDATA AUXDATA –AUXDATA Reports Available ADDRESS AND FLOTILLA DATA REPORT –Alpha Listing of Your Members Includes Address/Phone #s Enrollment Dates Current and Past Offices Held Facilities

10. Revised January 2009

11. AUXDATA –AUXDATA Reports Available MEMBER ROSTER –Includes Flotilla, Member ID, DOE, Name, Address, E-mail Addresses, and Status RESOURCES BY FLOTILLA –Lists all Facilities, Inspection Date, Lat & Lon of Facility Location, Owner E-MAIL DIRECTORY OFFICER DIRECTORY – Good Basic Flotilla Roster

12. Revised January 2009

13. AUXDATA –AUXDATA Reports Available MISSION DETAIL –All Transactions entered by FSO/SO- IS Many Operational Underway Reports –Missions/Hours by Vessel/Air –Missions/Hours by Member –Days Underway by Resource

14. AUXDATA Revised January 2009

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16. AUXDATA –AUXDATA Reports Available –Annual Member Letter FSO/SO-IS to distribute to all members Members should report any data missing

17. Revised January 2009 Top Section of Annual Member Letter

18. Revised January 2009 Section 2 of Annual Member Letter

19. AUXDATA –Election Eligibility Report Details – give first reason for non-eligibility Revised January 2009

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23. AUXDATA AUXDATA TRAINING REPORTS –May be run for Unit or an Individual TRAINING STATUS REPORT –Members Currency & Certifications

24. Revised January 2009

25. AUXDATA AUXDATA TRAINING REPORTS TRAINING RECORD REPORT (Date defaults CY –Backdate to approx DOE) –Members Qualification Tests, Workshops, and Specialty Courses Completed

26. Revised January 2009

27. AUXDATA AUXDATA TRAINING REPORTS (Con’t) –CERTIFICATIONS REPORT Shows all certifications – Color coded Status More compact that the Training Status Report

28. Revised January 2009

29. AUXDATA AUXDATA TRAINING REPORTS (Con’t) –TRAINING MANAGEMENT REPORT – UNIT ONLY Compact Color Coded Shows all Competencies/Annual Currency Maintenance Tasks

30. Revised January 2009 TRAINING MANAGEMENT REPORT

31. Revised January 2009 AUXINFO AUXINFO Reports –No Password Needed –Performance Hours –VSCs Examined –PVs (MDVs) Program Visits –PE Classes/Attendees/Graduates

32. Revised January 2009 AUXINFO AUXINFO AUXINFO – www.auxinfo.uscg.gov www.auxinfo.uscg.gov –Choose Appropriate Cube Unit Activities (Flotilla hours) –Records Only Lead Hours and Missions

33. Revised January 2009 AUXINFO AUXINFO AUXINFO Member Activities (Individual hours/mission count) Competencies (Qualifications) Tasks (Required Annual Maintenance/Qualifications) Awards

34. Revised January 2009 AUXDATA Cubes are defined so you know what is contained in them.

35. Revised January 2009 AUXINFO AUXINFO Things to watch out for! –Be sure to select year! Choice of CY or FY for Awards –Select all rows (sometimes columns too) –Swap (rows & columns) –Lead / non-lead / trainee position OPS – trailering hours included-Unit Summary Report-AUXDATA, but AUXINFO broken out Total OPS = Underway Time Minus Mission 23, SAR Standby Time

36. Revised January 2009 AUXINFO AUXINFO Things to watch out for! (cont’d) –Hours vs. count for PV, VSC VSC – Facility Inspections & VSC’s –Zero suppression –Member not listed - no quals or hours entered in AUXDATA

37. Revised January 2009 AUXDATA / AUXINFO For the “How To” Library: http://home.auxidept.org/howto.htm And Aux-10 URL: http://aux10.auxservices.org

38. Revised January 2009 What is available on AUX-10 Web Site? AUXDATA User Guide AUXINFO User Guide Travel Claim Reference Guide Per Diem Rates FSO/SO/DSO-IS Job Descriptions (approved by Hqs) Power Point Presentations Forms Presentation (good for flotilla training topic) Intro to AUXDATA Intro to AUXINFO “How To” Series for both AUXDATA and AUXINFO

39. Revised January 2009 If you want AUXDATA Read Only Access marilyn11n@comcast.net

40. Revised January 2009 The End