1. How to Use Archives Materials

2. Please review the steps for making an appointment and preparing for your Archives research found on the Archives website.

3. Check in with the archivist at her office (off of the Archives Reading Room) and fill out a registration form Leave any bags, etc. in the archivist’s office or just outside the Reading Room’s main entrance The archivist will bring you the materials you want to use Set up your work station in the Archives Reading Room Materials must stay in this room

4. Make sure you have washed your hands directly before you begin handling archival materials Your hands must be free of all oils, moisturizers, residues from food, etc. See archivist for hand sanitizer if your hands are not clean Depending on the nature of the materials you are using, you may need to wear archival gloves (provided by the archivist). Make sure that all materials stay in the order in which you found them Particularly, make sure that items remain in the folders/boxes that they came in All materials should be handled with care.

5. If you need copies of materials to use as visual aids for a project, speak to the archivist. The archivist can arrange to have items scanned or photographed (for 3-D items) for you. Please do not take your own pictures or make your own scans of materials; this violates copyright laws.

6. Citations for archival materials are not much different from traditional citations. You will need to include: Identification of item Box and folder number Collection name and number and the location (including “Cleveland Colby Colgate Archives, Colby-Sawyer College”). For Example: Genealogy. Box 1, Folder 40. MS2004.011. Patience Cleveland papers. Cleveland Colby Colgate Archives, Colby-Sawyer College. For help with identifying the items you are citing, please speak with the archivist. For help with citation format, please speak with the professor who assigned the project.

7. Replace items in the folders which they came from. Replace the folders in the boxes they came from, making sure that the folders are in the right order using the folder number (folders are numbered in upper right hand corner in “box number/folder number” format) Tell the archivist that you have finished your research (or make a second appointment if you need more time). The archivist is responsible for putting the materials back where they came from – you may leave them at your work station in the reading room.