1. Manoa Town Meeting Preparing for the November 2005 WASC Special Visit

2. Brief Chronology March 1999 - Comprehensive Educational Effectiveness Review – gain accreditation until 2010 March 1999 - Comprehensive Educational Effectiveness Review – gain accreditation until 2010 March 2003 – Special Visit reaffirming accreditation until 2010, with a 2009 Preparatory review as the next visit March 2003 – Special Visit reaffirming accreditation until 2010, with a 2009 Preparatory review as the next visit July 2004 – WASC Special Visit to UH System results in cancellation of the UHM 2005 Progress Report and a Manoa Special Visit for November 2005 July 2004 – WASC Special Visit to UH System results in cancellation of the UHM 2005 Progress Report and a Manoa Special Visit for November 2005 November 7-9, 2005 - Special Visit to address WASC Commission letters of 2004 and WASC Special visit report of 2003 November 7-9, 2005 - Special Visit to address WASC Commission letters of 2004 and WASC Special visit report of 2003 University of Hawai’i at Manoa

3. What’s Involved? The entire institution must be aware of the special visit and its purpose. The entire institution must be aware of the special visit and its purpose. We need to prepare a special report focusing on the issues raised in the WASC letters. We need to prepare a special report focusing on the issues raised in the WASC letters. Individuals from relevant parts of the institution must be involved in writing the report and hosting the three day special visit. Individuals from relevant parts of the institution must be involved in writing the report and hosting the three day special visit. Leadership and faculty should review the special report. Leadership and faculty should review the special report. Maintain a current website on WASC issues. Maintain a current website on WASC issues. University of Hawai’i at Manoa

4. Issues in the 2003 Report Planning – align strategic plan to current priorities of system plan, move it towards action steps, align plan with budget Planning – align strategic plan to current priorities of system plan, move it towards action steps, align plan with budget Leadership and Governance – Build Manoa administrative team, define roles of UH System and UHM, let UHM control internal appointments, define role of medical school Leadership and Governance – Build Manoa administrative team, define roles of UH System and UHM, let UHM control internal appointments, define role of medical school Financial Management – clarify resource allocation from system to UHM and internal allocation in Manoa, create transparent and timely budget process with understood principles and budget alignment to strategic goals, form internal budget committee Financial Management – clarify resource allocation from system to UHM and internal allocation in Manoa, create transparent and timely budget process with understood principles and budget alignment to strategic goals, form internal budget committee Educational Effectiveness and Assessment – embed assessment into campus culture and review process, assess general education outcomes Educational Effectiveness and Assessment – embed assessment into campus culture and review process, assess general education outcomes University of Hawai’i at Manoa

5. Issues in the 2004 Letter “ The UH Manoa campus is currently unable either to enact the organizational plans of the Chancellor nor to resolve second level problems emerging from the system reorganization. This hamstrings UH Manoa’s ability to manage its affairs.” “the team reports that serious issues have emerged regarding the relationship between the campus and both the office of the President over lines of authority and staffing issues, and with the Board of Regents over organization and staffing requests.” “the campus may, itself, no longer be meeting Commission expectations under the Standards of Accreditation….” University of Hawai’i at Manoa

6. Progress to Date – Leadership and Governance Reorganization of the Manoa Chancellor’s Office to create functional units to respond to campus needs. Reorganization of the Manoa Chancellor’s Office to create functional units to respond to campus needs. Formalization of shared governance through recognition of “consultation” in the reorganization proposal, including Faculty Senate, Manoa Leadership Team, ASUH and GSO. Formalization of shared governance through recognition of “consultation” in the reorganization proposal, including Faculty Senate, Manoa Leadership Team, ASUH and GSO. End of hiring freeze in Chancellor’s office. End of hiring freeze in Chancellor’s office. Delegation of managerial hires back to UH System President. Delegation of managerial hires back to UH System President. Ongoing discussions with UH System on UHM/System organization and roles. Ongoing discussions with UH System on UHM/System organization and roles. Chancellor’s administrative team nearly complete. Chancellor’s administrative team nearly complete. University of Hawai’i at Manoa

7. Financial Management and Resource Allocation Manoa Budget Advisory Group wrote recommendations for budget allocation and transparency Manoa Budget Advisory Group wrote recommendations for budget allocation and transparency Transparent biennium budget process with results posted on the web Transparent biennium budget process with results posted on the web Budgeting justifications around strategic planning priorities Budgeting justifications around strategic planning priorities Continued evolution of budgeting and allocation process through the system budget planning sessions Continued evolution of budgeting and allocation process through the system budget planning sessions University of Hawai’i at Manoa

8. Assessment Assessment of student learning outcomes built into regular program review Assessment of student learning outcomes built into regular program review Assessment workshop held for Council on Program Reviews in Spring 2004 Assessment workshop held for Council on Program Reviews in Spring 2004 General Education assessments planned for diversification and foundation requirements General Education assessments planned for diversification and foundation requirements Evolving plans to build in departmental and university wide assessment Evolving plans to build in departmental and university wide assessment Ongoing consultation and support for assessment through OVCAA and funding support for campus wide assessment through OVCAA Ongoing consultation and support for assessment through OVCAA and funding support for campus wide assessment through OVCAA University of Hawai’i at Manoa

9. Strategic Planning Significant progress has been made in many of the planning initiatives. Significant progress has been made in many of the planning initiatives. We need your help in identifying where we have made progress in departmental and unit planning We need your help in identifying where we have made progress in departmental and unit planning We need to prioritize planning initiatives and continue to move forward. We need to prioritize planning initiatives and continue to move forward. Another Town meeting focusing on strategic planning priorities and action steps will be held in the spring. Another Town meeting focusing on strategic planning priorities and action steps will be held in the spring. University of Hawai’i at Manoa

10. Why Are You Here? To share your thoughts on these issues To share your thoughts on these issues To help us decide where we should go next To help us decide where we should go next To help move our strategic plan from a vision into priorities and funded action steps To help move our strategic plan from a vision into priorities and funded action steps To help us account for what we have achieved To help us account for what we have achieved To learn more about the issues effecting our accreditation status To learn more about the issues effecting our accreditation status To help us address the issues raised in the 2003 and 2004 letters To help us address the issues raised in the 2003 and 2004 letters University of Hawai’i at Manoa

11. Accreditation Surveys Please look over the issues we have attached to the survey forms at your table Please look over the issues we have attached to the survey forms at your table Choose topics for discussion – with the table facilitator recording brief notes Choose topics for discussion – with the table facilitator recording brief notes At your leisure, please visit our website which is listed on the survey, and complete the electronic form or hand in hardcopy to the OVCAA At your leisure, please visit our website which is listed on the survey, and complete the electronic form or hand in hardcopy to the OVCAA Encourage your colleagues to register their opinions as well Encourage your colleagues to register their opinions as well University of Hawai’i at Manoa

12. The WASC Advisory Committee Pat Cooper - SOEST Pat Cooper - SOEST Andy Hashimoto – CTAHR Andy Hashimoto – CTAHR Tom Hilger – GEC/Writing Center Tom Hilger – GEC/Writing Center Carol Karimoto – Natural Sciences Carol Karimoto – Natural Sciences Jon Osorio – Center for Hawaiian Studies Jon Osorio – Center for Hawaiian Studies Denise Konan – Economics Denise Konan – Economics Phyllis Wilhoite- Nakasone – Library Phyllis Wilhoite- Nakasone – Library John Norris – Second Language Studies John Norris – Second Language Studies Tim Lum-Ye – ASuh Tim Lum-Ye – ASuh Marc LePape – GSO Marc LePape – GSO Ex-officio – Neal Smatresk, Kelly Aune, Wendy Pearson, Myrtle Yamada, Helene Sokugawa University of Hawai’i at Manoa

13. Manoa Town Meeting Open Mike Session

14. Manoa Town Meeting Table Discussion and Surveys