1. ROSS Service Coordinators NOFA For Fiscal Year 2008 For Fiscal Year 2008 CFDA # 14.870 For Fiscal Year 2008 For Fiscal Year 2008 CFDA # 14.870

2. REQUEST PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS

3. What happened to ROSS? ROSS-Family & Homeownership and ROSS-Elderly/Persons with Disabilities have been combined into ONE NOFA this year ROSS-Family & Homeownership and ROSS-Elderly/Persons with Disabilities have been combined into ONE NOFA this year This NOFA will cover the salaries of Service Coordinators, but not the provision of services This NOFA will cover the salaries of Service Coordinators, but not the provision of services There is a separate NOFA for PH FSS There is a separate NOFA for PH FSS

4. WHY?! HUD Policy Priorities – HUD sees itself as a bricks-and-mortar institution, services, while important, should be sought elsewhere HUD Policy Priorities – HUD sees itself as a bricks-and-mortar institution, services, while important, should be sought elsewhere ALL funding was granted last year, including all roll-over, which was good ALL funding was granted last year, including all roll-over, which was good However, therefore, MUCH smaller pot this year However, therefore, MUCH smaller pot this year After much consultation with the applicant community, it was determined that with Asset Management and Operating Subsidy pro-ration, the most important factor in sustaining resident services was the salary of a dedicated person After much consultation with the applicant community, it was determined that with Asset Management and Operating Subsidy pro-ration, the most important factor in sustaining resident services was the salary of a dedicated person Research shows that service coordinators on-site reduce evictions, turn-over and property damage Research shows that service coordinators on-site reduce evictions, turn-over and property damage Streamlined application process – should take much less time this year Streamlined application process – should take much less time this year

5. Program Purpose “This program works to promote the development of local strategies to coordinate the use of assistance under the Public Housing program with public and private resources, for supportive services and resident empowerment activities. These services should enable participating families to increase earned income, reduce or eliminate the need for welfare assistance, make progress toward achieving economic independence and housing self-sufficiency, or, in the case of elderly or disabled residents, help improve living conditions and enable residents to age-in-place.” “This program works to promote the development of local strategies to coordinate the use of assistance under the Public Housing program with public and private resources, for supportive services and resident empowerment activities. These services should enable participating families to increase earned income, reduce or eliminate the need for welfare assistance, make progress toward achieving economic independence and housing self-sufficiency, or, in the case of elderly or disabled residents, help improve living conditions and enable residents to age-in-place.”

6. Funding Available $28 million $28 million No rollover from previous years No rollover from previous years

7. Deadline Date August 14, 2008 11:59:59pm Eastern No exceptions Received AND validated (which may take 24- 48 hours)

8. Application Deadline Date/Waivers See NOFA for requirements for waiver request. See NOFA for requirements for waiver request. May email request, but must be received at least 15 days before due date. May email request, but must be received at least 15 days before due date. No deadline extension will be granted for paper application No deadline extension will be granted for paper application DUNS number is still required DUNS number is still required See NOFA for requirements for waiver request. See NOFA for requirements for waiver request. May email request, but must be received at least 15 days before due date. May email request, but must be received at least 15 days before due date. No deadline extension will be granted for paper application No deadline extension will be granted for paper application DUNS number is still required DUNS number is still required

9. Eligible Participants All program participants must be residents of conventional public housing or NAHASDA- assisted housing. All program participants must be residents of conventional public housing or NAHASDA- assisted housing. Section 8 residents are not eligible to be served by this grant. Section 8 residents are not eligible to be served by this grant.

10. Funding Structure FOR EACH COORDINATOR Salary – up to $68,000 per year in salary and fringe Salary – up to $68,000 per year in salary and fringe $10,000 each year for admin $10,000 each year for admin $2000 each year for training/travel $2000 each year for training/travel THREE YEAR GRANTS Total approx $240,000-$720,000

11. Eligible Applicants PHAs/Tribes/TDHEs PHAs/Tribes/TDHEs Resident Associations Resident Associations Non-Profits supported by RA or PHA/Tribe/TDHE Non-Profits supported by RA or PHA/Tribe/TDHE

12. Number of Positions Each SC must serve AT LEAST 50 units Each SC must serve AT LEAST 50 units PHAs may submit one application PHAs may submit one application PHAs may apply for up to 3 SCs depending on number of ACC Units PHAs may apply for up to 3 SCs depending on number of ACC Units 50-1000 units – 1 SC 50-1000 units – 1 SC 1001-2500 units – 2 SCs 1001-2500 units – 2 SCs 2501 + units – 3 SCs 2501 + units – 3 SCs RAs may submit one application RAs may submit one application RAs may apply for 1 SC per development/AMP RAs may apply for 1 SC per development/AMP RAs may apply jointly if necessary to add up to at least 50 units RAs may apply jointly if necessary to add up to at least 50 units

13. Number of Positions Non-Profits may apply for Non-Profits may apply for 1 per supporting RA (up to 3 at one PHA) OR, 1 per supporting RA (up to 3 at one PHA) OR, if supported by a PHA, may apply for the number of SCs determined by the number of ACC units if supported by a PHA, may apply for the number of SCs determined by the number of ACC units Non-Profits may submit up to 3 separate applications for up to 3 PHAs for a total of up to 9 SC positions Non-Profits may submit up to 3 separate applications for up to 3 PHAs for a total of up to 9 SC positions A letter of support (and other information) is required from every RA or PHA that a non-profit intends to serve A letter of support (and other information) is required from every RA or PHA that a non-profit intends to serve

14. Number of Positions Applicants can designate if each SC position will serve Families, Elderly or both Applicants can designate if each SC position will serve Families, Elderly or both This is designated on the HUD-52768 p.2 This is designated on the HUD-52768 p.2

15. Joint Applications Two or more applicants may combine to request one SC position, however, Two or more applicants may combine to request one SC position, however, a lead applicant must be named (the first one listed on the HUD-52768) a lead applicant must be named (the first one listed on the HUD-52768) There are several other documents that are required of each applicant There are several other documents that are required of each applicant

16. Resident Associations By statute, 25% of funds must go to qualified Resident Association applications By statute, 25% of funds must go to qualified Resident Association applications All RAs (including those applying as non- profits) should indicate their RA status on the HUD-52768 p.1 All RAs (including those applying as non- profits) should indicate their RA status on the HUD-52768 p.1

17. EDSC PHAs that are currently eligible for the Elderly/Disabled Service Coordinator funding through the Operating Subsidy may elect to serve family or elderly residents through this ROSS-SC application. PHAs that are currently eligible for the Elderly/Disabled Service Coordinator funding through the Operating Subsidy may elect to serve family or elderly residents through this ROSS-SC application. If serving elderly residents is proposed and the ROSS- SC funding is granted, those PHAs would permanently give up their EDSC funding eligibility. If serving elderly residents is proposed and the ROSS- SC funding is granted, those PHAs would permanently give up their EDSC funding eligibility. EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with no impact on their EDSC funding EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with no impact on their EDSC funding

18. Coordination HUD expects that all entities wishing to serve residents at a particular PHA will have coordinated their efforts. HUD expects that all entities wishing to serve residents at a particular PHA will have coordinated their efforts. If more than one application for a given development/AMP is received, the first to be chosen from the lottery will be awarded. If more than one application for a given development/AMP is received, the first to be chosen from the lottery will be awarded.

19. Eligible Activities Service Coordinator salary/fringe – up to $68,000/yr Service Coordinator salary/fringe – up to $68,000/yr Coordinate local program committee with local service providers Coordinate local program committee with local service providers Market program Market program General case management (intake, assessment, education and referral) General case management (intake, assessment, education and referral) Coordinate and oversee delivery of services Coordinate and oversee delivery of services Coordinate and sponsor educational events (e.g. life skills, etc.) Coordinate and sponsor educational events (e.g. life skills, etc.) Assist in creating a resident group to promote efforts and network Assist in creating a resident group to promote efforts and network Facilitate self-help groups Facilitate self-help groups Monitor, track, evaluate and report outcomes Monitor, track, evaluate and report outcomes

20. Eligible Activities Administrative Expenses - $10,000/SC/year Administrative Expenses - $10,000/SC/year Admin staff support Admin staff support Local transportation by SCs Local transportation by SCs Stipends for reasonable out-of-pocket costs incurred by residents including transportation and child care related to program activities Stipends for reasonable out-of-pocket costs incurred by residents including transportation and child care related to program activities Tracking and evaluation Tracking and evaluation Office supplies, equipment Office supplies, equipment Program outreach, printing, postage Program outreach, printing, postage Lease/rental of space Lease/rental of space

21. Eligible Activities Training/Travel - $2,000/SC/year Training/Travel - $2,000/SC/year All training must be approved by FO (not at application) All training must be approved by FO (not at application) HUD plans to have a start-up conference for all new grantees in early 2009 HUD plans to have a start-up conference for all new grantees in early 2009

22. Ineligible Activities Everything else Everything else PH FSS Coordinator PH FSS Coordinator Services Services

23. So, how does it work? 1. Applicants must show they have a high quality program On the HUD-52769 Needs/Providers Form On the HUD-52769 Needs/Providers Form Identify at least 10 need categories Identify at least 10 need categories Show that there are partners for at least 50% of the needs Show that there are partners for at least 50% of the needs Applicant may be the “partner” if the funding comes from sources other than current or prior ROSS grants and will last for the 3-year grant term Applicant may be the “partner” if the funding comes from sources other than current or prior ROSS grants and will last for the 3-year grant term Each provider is not required to commit match Each provider is not required to commit match

24. So, how does it work? 2. Applicants must show that they have 25% match Each partner that is providing match is indicated on the HUD-52769 Each partner that is providing match is indicated on the HUD-52769 Match is certified to by the ED/Board President/Etc. on the HUD-52769 Match is certified to by the ED/Board President/Etc. on the HUD-52769 Match can be cash or in-kind and can be for services provided to participants in this program or for other program eligible activities Match can be cash or in-kind and can be for services provided to participants in this program or for other program eligible activities Match letters are NOT REQUIRED to be sent in with the application Match letters are NOT REQUIRED to be sent in with the application Match letters must be kept on file and available for review Match letters must be kept on file and available for review Basically, the requirements for match letters are the same as last year Basically, the requirements for match letters are the same as last year

25. So, how does it work? 3. Applicants must show they have capacity A Past Performance narrative of no more than 10 pages is required A Past Performance narrative of no more than 10 pages is required See the NOFA for required information See the NOFA for required information Past Performance will be assessed by the Field Office or Area ONAP Past Performance will be assessed by the Field Office or Area ONAP Check NOW with your FO or Area ONAP to see if this is going to be a problem Check NOW with your FO or Area ONAP to see if this is going to be a problem

26. So, how does it work? 4. If an applicant passes 1, 2, and 3, they will be entered into a lottery 5. The first lottery will be for qualifying RA applicants, which will be picked until 25% of funding is reached or all qualified RA applicants are funded 6. The general lottery will fund applications until the funds are exhausted. 7. It is likely that in FY09, those applicants that were NOT funded in FY08 will have priority over those that have current grants.

27. What else is required? HUD-52768 – ROSS SC Application Form p.1 HUD-52768 – ROSS SC Application Form p.1 Name of applicant Name of applicant PHA/Tribe/TDHE to be served PHA/Tribe/TDHE to be served Name and PHA/IHA/TDHE or Tribal Locality Code Name and PHA/IHA/TDHE or Tribal Locality Code Number of ACC Units/Formula Currently Assisted Stock Number of ACC Units/Formula Currently Assisted Stock Are you eligible to receive EDSC Funding? Are you eligible to receive EDSC Funding? Are you an RA applicant? Are you an RA applicant?

28. What else is required? HUD-52768 – ROSS SC Application Form p.2 HUD-52768 – ROSS SC Application Form p.2 Name of Development/AMP to be served Name of Development/AMP to be served Number of units to be served (minimum 50 for each SC) Number of units to be served (minimum 50 for each SC) This is also where you indicate if you will serve Family, Elderly or both This is also where you indicate if you will serve Family, Elderly or both This chart serves as your budget – each position, each year This chart serves as your budget – each position, each year Total Grant Request at bottom – should be the same as on HUD-52769 Total Grant Request at bottom – should be the same as on HUD-52769

29. SC Position Requested Development(s) /AMP(S) to be served (list name and/or number as applicable) (if different PHAs, list PHA as well) Number of Units to be Served by this SC (See NOFA for minimum) SC will serve Family, Elderly or Both? YearSalary/Fring e (See NOFA for limits) Admin (See NOFA for limits) Training (See NOFA for limits) 1 1 $$$ 2 $$$ 3 $$$ 2 1 $$$ 2 $$$ 3 $$$ 3 1 $$$ 2 $$$ 3 $$$ TOTAL$$$ TOTAL GRANT REQUESTED $ _________________

30. NEEDS NEED? YES/NO SERVICE PROVIDER/PARTNER(s) (list all) Value of Match* Life Skills Training Financial Literacy/Credit Counseling/Credit Repair Literacy Training ESL GED/High School Equiv. Mentoring Job Soft Skills Training Job Hard Skills Training/Certification Job Search and Placement Job Retention/Promotion ISAs/IDAs Homeownership Counseling Computer Classes Drug/Alcohol Treatment Mental Health Treatment Health/Dental Care Home Maintenance classes Parenting classes Nutrition classes Youth Programming – tutoring/mentoring/after school/summer Child Care Transportation Tax Preparation Assistance Community Safety Resident Empowerment/Capacity Building Resident Business Development Assistance with Activities of Daily Living Meals to meet nutritional need for Elderly Disability Services Counseling Personal Emergency Response Resources Wellness Programs Other (please describe) Other TOTAL$ HUD-52769

31. HUD-52769 You can list more than one partner for a particular need. You can list more than one partner for a particular need. However, still at least 10 needs must be identified However, still at least 10 needs must be identified 50% of all needs should have at least one partner to meet that need. 50% of all needs should have at least one partner to meet that need.

32. What else is required? HUD-52769 – Needs and Service Partners - Certification *I _______________________________, certify that the match recorded here is supported by letters on file from community or other partners which certify to this amount of match funding (cash or in-kind) and that this represents the total match for the term of the grant. *I _______________________________, certify that the match recorded here is supported by letters on file from community or other partners which certify to this amount of match funding (cash or in-kind) and that this represents the total match for the term of the grant. Total Grant Requested $___________ Total Grant Requested $___________ Total Match Documented $____________ Total Match Documented $____________ Match is _________ % of Grant Requested (must be at least 25% to qualify) Match is _________ % of Grant Requested (must be at least 25% to qualify) ___________________________________ Authorized Signer ___________________________________ Authorized Signer ___________________________________ Title ___________________________________ Title

33. What else is required? Narrative on Capacity/Past Performance Narrative on Capacity/Past Performance No more than 10 pages No more than 10 pages 12pt, TNR, double spaced, 1 in margin 12pt, TNR, double spaced, 1 in margin Past Performance of Applicant/Contract Administrator and Proposed Staff Past Performance of Applicant/Contract Administrator and Proposed Staff Program Administration and Fiscal Management Program Administration and Fiscal Management

34. What else is required? HUD-52753 – Certification of Resident Council Board Election HUD-52753 – Certification of Resident Council Board Election For each RA applicant For each RA applicant For each RA supporting a PHA applicant For each RA supporting a PHA applicant

35. What else is required? LETTERS OF SUPPORT Non-Profit applicants are required to submit a letter of support from each RA or PHA they propose to serve Non-Profit applicants are required to submit a letter of support from each RA or PHA they propose to serve Letters from RAs must be accompanied by a HUD-52753 (Certification of Resident Council Board of Elections) from each RA Letters from RAs must be accompanied by a HUD-52753 (Certification of Resident Council Board of Elections) from each RA Letters must include: Letters must include: Number of eligible units in PHA/RA Number of eligible units in PHA/RA List of developments/AMPs to be served List of developments/AMPs to be served Describe to what extent the PHA/RA is familiar with the non-profit applicant Describe to what extent the PHA/RA is familiar with the non-profit applicant Indicate support of non-profit applicant Indicate support of non-profit applicant Contact information, name and title of person authorized to sign Contact information, name and title of person authorized to sign

36. What else is required? Contract Administrator Partnership Agreement (if applicable) Required for All PHAS-Troubled PHAs and all RA applicants. Required for All PHAS-Troubled PHAs and all RA applicants. NOT required for non-profit applicants in 2008 NOT required for non-profit applicants in 2008 NOT required for non-troubled PHAs NOT required for non-troubled PHAs Found in Instructions Download called “ HUD- 52755 Administrator Partnership Agreement ” Found in Instructions Download called “ HUD- 52755 Administrator Partnership Agreement ”

37. Application Requirements - Forms HUD-2991 – Certification of Consistency with Consolidated Plan (if applicable) HUD-2991 – Certification of Consistency with Consolidated Plan (if applicable) Found in Instructions Download Found in Instructions Download called “ HUD-2991 ” called “ HUD-2991 ” Everyone needs either this one or the HUD-52752 Everyone needs either this one or the HUD-52752 One is required for each PHA to be served One is required for each PHA to be served

38. Application Requirements - Forms HUD-52752 – Certification of Consistency with Indian Housing Plan (if applicable) HUD-52752 – Certification of Consistency with Indian Housing Plan (if applicable) Found in Instructions Download Found in Instructions Download called “ HUD-52752 ” called “ HUD-52752 ” Everyone needs either this one or the HUD-2991 Everyone needs either this one or the HUD-2991 One is required for each Tribe/TDHE to be served. One is required for each Tribe/TDHE to be served.

39. What else is required? Non-Profit Status Non-Profit Status All non-profits must submit their IRS determination letter to prove their non-profit status All non-profits must submit their IRS determination letter to prove their non-profit status

40. What is NOT required? No separate budgets (other than HUD-52768) No separate budgets (other than HUD-52768) No narratives other than the Capacity/Past Performance No narratives other than the Capacity/Past Performance Several program-specific and general forms from years past are no longer required Several program-specific and general forms from years past are no longer required Match letters (not required to be submitted, still required to be kept on file) Match letters (not required to be submitted, still required to be kept on file)

41. Application Requirements - Forms SF-424 – DO THIS FIRST – it will fill in sections of other forms automatically SF-424 – DO THIS FIRST – it will fill in sections of other forms automatically Found in mandatory forms Found in mandatory forms Federal Identifier 5a = PHA code Federal Identifier 5a = PHA code All will be “ new ” applications All will be “ new ” applications No federal award identifier is required No federal award identifier is required State review is not required by HUD State review is not required by HUD

42. Application Requirements - Forms SF-424 Supplement – Faith Based EEO Survey for non-profit applicants only SF-424 Supplement – Faith Based EEO Survey for non-profit applicants only

43. Application Requirements - Forms SF-LLL – Disclosure of Lobbying Activities (if applicable) SF-LLL – Disclosure of Lobbying Activities (if applicable) Found in “ Optional Documents ” called “ Disclosure of Lobbying Activities ” Found in “ Optional Documents ” called “ Disclosure of Lobbying Activities ” SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable) SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable) You can either download it from HUDCLIPS or make one up yourself. It ’ s basically a blank piece of paper. You can either download it from HUDCLIPS or make one up yourself. It ’ s basically a blank piece of paper.

44. Application Requirements - Forms HUD-2880 – Applicant/Recipient Disclosure/Update Report HUD-2880 – Applicant/Recipient Disclosure/Update Report Found in “ Optional Documents ” Found in “ Optional Documents ” called “ HUD Applicant-Recipient Disclosure Report ” called “ HUD Applicant-Recipient Disclosure Report ” Question 2 in Threshold Determinations applies only to THIS grant application. Question 2 in Threshold Determinations applies only to THIS grant application. Signature “ signs ” upon submission Signature “ signs ” upon submission

45. Reminder All applicants must submit a Code of Conduct that has been approved by their Field Office All applicants must submit a Code of Conduct that has been approved by their Field Office UNLESS – your organization is listed on the Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofcond uct/cconduct.cfm and none of the following have changed: UNLESS – your organization is listed on the Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofcond uct/cconduct.cfm and none of the following have changed: http://www.hud.gov/offices/adm/grants/codeofcond uct/cconduct.cfm http://www.hud.gov/offices/adm/grants/codeofcond uct/cconduct.cfm Executive director Executive director Address Address Organization name Organization name

46. Application Requirements - Forms HUD-96011 Facsimile Transmittal HUD-96011 Facsimile Transmittal Required of all applicants even if not transmitting any faxes (indicate “ no faxes with this submission ” and “ 0 ” for number of pages) Required of all applicants even if not transmitting any faxes (indicate “ no faxes with this submission ” and “ 0 ” for number of pages) Found in Mandatory Documents called “ HUD Facsimile Transmittal ” Found in Mandatory Documents called “ HUD Facsimile Transmittal ” NEW PHONE NUMBERS NEW PHONE NUMBERS 800-894-4047 – toll free 800-894-4047 – toll free 215-825-2796 - non-toll free 215-825-2796 - non-toll free

47. Side note on Faxes Use HUD-96011 as the cover sheet if you submit any fax attachments or they will NOT be read. Use HUD-96011 as the cover sheet if you submit any fax attachments or they will NOT be read. Entire applications submitted by fax will NOT be accepted Entire applications submitted by fax will NOT be accepted Use a separate HUD-96011 cover sheet for each document and fax separately Use a separate HUD-96011 cover sheet for each document and fax separately If you downloaded the application more than once, make sure that you use the fax cover sheet that came with the version of the application that you ultimately submit If you downloaded the application more than once, make sure that you use the fax cover sheet that came with the version of the application that you ultimately submit If you re-submit electronically, you must wait for validation, then re-fax all faxes If you re-submit electronically, you must wait for validation, then re-fax all faxes

48. Application Requirements - Forms HUD-2994-A “ You are Our Client Applicant Survey ” (optional) HUD-2994-A “ You are Our Client Applicant Survey ” (optional) Found in Instruction Download called “ HUD- 2994 ” Found in Instruction Download called “ HUD- 2994 ” This is where you tell us about your application experience. PLEASE take the time to fill this out and include comments. This is where you tell us about your application experience. PLEASE take the time to fill this out and include comments.

49. Application Requirements – Logic Model Logic Model – HUD 96010 Logic Model – HUD 96010 Found in Instructions Download Found in Instructions Download Excel File (don ’ t make into a PDF) Excel File (don ’ t make into a PDF) Please watch the webcast from on the Logic Model – it ’ s a little different this year. Please watch the webcast from on the Logic Model – it ’ s a little different this year.

50. Application Requirements – Logic Model Enable macros; read directions re: security settings Enable macros; read directions re: security settings Drop down menus Drop down menus Year 1, Year 2, Year 3 and TOTAL need to ALL BE FILLED OUT. TOTAL should reflect all three years. Year 1, Year 2, Year 3 and TOTAL need to ALL BE FILLED OUT. TOTAL should reflect all three years. May add up to 3 “ others ” right on form May add up to 3 “ others ” right on form

51. Change from 2007 Logic Model reporting will now be ANNUAL instead of semi-annual. Logic Model reporting will now be ANNUAL instead of semi-annual. Reports will be due January 31 and will cover the calendar year prior. Reports will be due January 31 and will cover the calendar year prior.

52. Change from 2007 Affirmatively Furthering Fair Housing statement now required at Grant Agreement, not in the application now required at Grant Agreement, not in the application

53. Section 3 PH FSS and ROSS are subject to Section 3 requirements. PH FSS and ROSS are subject to Section 3 requirements. There are separate reporting requirements that have been required in the past which include an annual HUD-60002 paper or online submission There are separate reporting requirements that have been required in the past which include an annual HUD-60002 paper or online submission Section 3 is getting serious about this and may in the future impose penalties for non-reporting that may include in-eligibility for future funding. Section 3 is getting serious about this and may in the future impose penalties for non-reporting that may include in-eligibility for future funding.

54. Application Submission In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “ mandatory documents. ” In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “ mandatory documents. ” HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “ optional documents ” section or in the Instructions Download. HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “ optional documents ” section or in the Instructions Download. In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “ mandatory documents. ” In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “ mandatory documents. ” HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “ optional documents ” section or in the Instructions Download. HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “ optional documents ” section or in the Instructions Download.

55. Submission Change from 2007 The forms on grants.gov are now in Adobe 8.1.2 instead of “pure-edge”. if you do not have this version of Adobe, you will need to download it from grants.gov. The forms on grants.gov are now in Adobe 8.1.2 instead of “pure-edge”. if you do not have this version of Adobe, you will need to download it from grants.gov. These forms are still only fillable and not saveable unless you have Adobe Professional 6.0 or higher. These forms are still only fillable and not saveable unless you have Adobe Professional 6.0 or higher. If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more information (p.12755) If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more information (p.12755)

56. Submission Change from 2007 Unlike in Pure-edge, in the new Adobe format, to complete a form in “mandatory documents” or “optional documents” you must first move the form over to the “submission” box then open the form and fill it out. Unlike in Pure-edge, in the new Adobe format, to complete a form in “mandatory documents” or “optional documents” you must first move the form over to the “submission” box then open the form and fill it out.

57. Application Submission Please see the NOFA for a checklist of required application content Please see the NOFA for a checklist of required application content You do not have to submit this checklist You do not have to submit this checklist

58. Application Submission Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov. Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov. DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive. DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive. Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov. Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov. DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive. DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive.

59. Application Requirements - Attachments Please label your attachments clearly – see General Section for more information – please name it EXACTLY what it is and who you are if you can. Please label your attachments clearly – see General Section for more information – please name it EXACTLY what it is and who you are if you can. Please use the Logic model Naming conventions in the Logic Model instructions in the form Please use the Logic model Naming conventions in the Logic Model instructions in the form

60. Grants.gov Register EARLY Register EARLY If you haven’t already registered with Grants.gov, do it now. If you haven’t already registered with Grants.gov, do it now. Registration checklist and other information at www.grants.gov/GetStarted Registration checklist and other information at www.grants.gov/GetStarted www.grants.gov/GetStarted View webcast on electronic registration and application submission on HUD website. View webcast on electronic registration and application submission on HUD website. Read the Early Registration publication in the Federal Register, March 10, 2008 Read the Early Registration publication in the Federal Register, March 10, 2008 Includes corrective actions for application submission problems that affected past applicants Includes corrective actions for application submission problems that affected past applicants

61. Application hints General Section publication also has LOTS of information on registering General Section publication also has LOTS of information on registering Hint – when you are at the grants.gov “Download Application Package” page, enter only the CFDA number. Do not put anything in the other boxes. Hint – when you are at the grants.gov “Download Application Package” page, enter only the CFDA number. Do not put anything in the other boxes. Register for updates with grants.gov Register for updates with grants.gov Watch the Federal Register or “funds available” page for Technical Corrections or FAQ’s Watch the Federal Register or “funds available” page for Technical Corrections or FAQ’s

62. Submitting your application When attaching documents use ONLY the formats indicated in the general section When attaching documents use ONLY the formats indicated in the general section This year, MS Office 2007 can be used This year, MS Office 2007 can be used This year, submission is compatible with MS Vista and Mac This year, submission is compatible with MS Vista and Mac Use Explorer or Netscape (apparently Firefox doesn’t work well) Use Explorer or Netscape (apparently Firefox doesn’t work well)

63. Submitting your application Most PDF forms are only “saveable” if you have Adobe Acrobat Professional. Most PDF forms are only “saveable” if you have Adobe Acrobat Professional. If you do not, fill out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEET If you do not, fill out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEET Fax number can be found in NOFA. DO NOT fax to program office! Fax number can be found in NOFA. DO NOT fax to program office! I recommend faxing everything that you attach, just in case. I recommend faxing everything that you attach, just in case.

64. Submitting your application If you choose to attach saved PDF files, please, after you save them, open them back up again to see if what you entered is really saved. If you choose to attach saved PDF files, please, after you save them, open them back up again to see if what you entered is really saved. If you have just the free version of Acrobat READER, you WILL NOT BE ABLE TO SAVE… you will probably just be saving a blank form. If you have just the free version of Acrobat READER, you WILL NOT BE ABLE TO SAVE… you will probably just be saving a blank form.

65. Submitting your application If you zip your attachments, use only WINZIP If you zip your attachments, use only WINZIP Zip in only “normal” or “maximum” options Zip in only “normal” or “maximum” options

66. Important Resources Funds Available Page – lots of good stuff here http://www.hud.gov/offices/adm/grants/fundsavail.cfm Or - Go to www.hud.gov - grants – funds available www.hud.gov On this page, scroll down to find links to program NOFAs. (check back here for FAQ’s) Get the Find/Apply Brochure and Registration Brochure Get the Find/Apply Brochure and Registration Brochure Code of Conduct Code of Conduct FAQ FAQ

67. Webcasts In the yellow “Helpful Tools” box on the “funds available” page Click on “Broadcasts Training Materials” to get the powerpoints from the webcasts. From there, go to “2008 webcast schedule” or “2008 Archived Broadcasts” to view the TA webcasts. Click on “Broadcasts Training Materials” to get the powerpoints from the webcasts. From there, go to “2008 webcast schedule” or “2008 Archived Broadcasts” to view the TA webcasts. View these webcasts as well as the Program Section View these webcasts as well as the Program Section General Section General Section Logic Model Logic Model Registering/Applying through grants.gov Registering/Applying through grants.gov

68. General Section Published in the Federal Register Published in the Federal Register March 19, 2008 THERE’S IMPORTANT STUFF IN HERE!! READ IT!!

69. First Time Registration Process 1. Obtain Data Universal Number System (DUNS) Number. 2. Register with the Central Contractor Registration (CCR) 3. Register with the Credential Provider 4. Authorized Organization Representative (AOR) must register with Grants.gov 5. E-Business Point of Contact authorizes the AOR to submit grant application. 1. Obtain Data Universal Number System (DUNS) Number. 2. Register with the Central Contractor Registration (CCR) 3. Register with the Credential Provider 4. Authorized Organization Representative (AOR) must register with Grants.gov 5. E-Business Point of Contact authorizes the AOR to submit grant application.

70. Renewal/Update Registration Process for CCR POCs You must renew your CCR Registration annually You must renew your CCR Registration annually At www.ccr.gov click on Update or Renew Registrations Using TPIN At www.ccr.gov click on Update or Renew Registrations Using TPINwww.ccr.gov Enter your DUNS Number and TPIN and click submit Enter your DUNS Number and TPIN and click submit If there are any changes, make the changes and click submit. If there are any changes, make the changes and click submit. If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to CCR POC If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to CCR POC

71. Registration Process If you aren ’ t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY! If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered and authorized to submit the application. Incomplete registration was the most common error and resulted in applicants not receiving funding. If you aren ’ t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY! If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered and authorized to submit the application. Incomplete registration was the most common error and resulted in applicants not receiving funding.

72. Registration Process If you changed your eBusiness Point of Contact, in the CCR Registration, make sure that the new eBusiness Point of Contact has also granted permission to the person submitting the application to be the Authorized Organizational Representative (AOR) If you changed your eBusiness Point of Contact, in the CCR Registration, make sure that the new eBusiness Point of Contact has also granted permission to the person submitting the application to be the Authorized Organizational Representative (AOR)

73. Application Submission Instructions on how to submit an electronic application to HUD on the web site www.grants.gov/Apply. www.grants.gov/Apply A full set of instructions on how to complete a grant application is at: www.grant.gov/CompleteApplication Instructions on how to submit an electronic application to HUD on the web site www.grants.gov/Apply. www.grants.gov/Apply A full set of instructions on how to complete a grant application is at: www.grant.gov/CompleteApplication

74. Electronic Application Submission Upon successful submission, applicants will receive an e- mail notification confirming receipt and indicating that the application is being validated. Upon successful submission, applicants will receive an e- mail notification confirming receipt and indicating that the application is being validated. The validation process will be completed in approximately 24 to 48 hours. The validation process will be completed in approximately 24 to 48 hours. You will then get a validation email. It is only at this point that you can breathe. You will then get a validation email. It is only at this point that you can breathe. Upon successful submission, applicants will receive an e- mail notification confirming receipt and indicating that the application is being validated. Upon successful submission, applicants will receive an e- mail notification confirming receipt and indicating that the application is being validated. The validation process will be completed in approximately 24 to 48 hours. The validation process will be completed in approximately 24 to 48 hours. You will then get a validation email. It is only at this point that you can breathe. You will then get a validation email. It is only at this point that you can breathe.

75. Electronic Application Submission If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application. If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application. DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice. DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice. If a rejection notice is received, you must correct the error and resubmit. If a rejection notice is received, you must correct the error and resubmit. If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application. If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application. DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice. DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice. If a rejection notice is received, you must correct the error and resubmit. If a rejection notice is received, you must correct the error and resubmit.

76. Application Hint If there is a problem with your application submission, an email will be sent to the person designated in your REGISTRATION, not in your APPLICATION because we will not have been able to read your application yet. If there is a problem with your application submission, an email will be sent to the person designated in your REGISTRATION, not in your APPLICATION because we will not have been able to read your application yet. Make sure that the person designated in your REGISTRATION is checking his/her email in anticipation of a validation email. Make sure that the person designated in your REGISTRATION is checking his/her email in anticipation of a validation email.

77. Hint Make sure that someone will be available to cure deficiencies, both at time of application submission and during the competition processing time! Make sure that someone will be available to cure deficiencies, both at time of application submission and during the competition processing time! This could be several months after submission … if the point of contact for the application goes on vacation, designate someone to cover for them. This could be several months after submission … if the point of contact for the application goes on vacation, designate someone to cover for them.

78. Electronic Application Submission SAVE every email correspondence, email validation, the log number/call number every time you call the help desk, etc. These may become crucial if there is a problem. SAVE every email correspondence, email validation, the log number/call number every time you call the help desk, etc. These may become crucial if there is a problem. SAVE all fax transmission sheets that your fax machine produces. SAVE all fax transmission sheets that your fax machine produces.

79. Electronic Application Help Help with Grants.gov process, please call Help with Grants.gov process, please call 1-800-518-GRANTS or send an email to support@grants.gov Please do not call the Program office with Grants.gov questions Please do not call the Program office with Grants.gov questions

80. Application Info Check http://www.hud.gov/offices/adm/grants/f undsavail.cfm for updates, FAQs, Tips, Guidance, etc. Check http://www.hud.gov/offices/adm/grants/f undsavail.cfm for updates, FAQs, Tips, Guidance, etc. http://www.hud.gov/offices/adm/grants/f undsavail.cfm http://www.hud.gov/offices/adm/grants/f undsavail.cfm This is the “ Funds Available ” page This is the “ Funds Available ” page HUD.gov – Grants – Funds Available – then go to your program page HUD.gov – Grants – Funds Available – then go to your program page

81. REQUEST PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS

82. How to Find Me Anice Schervish Anice Schervish Anice.m.schervish@hud.gov OR anice@hud.gov Anice.m.schervish@hud.gov OR anice@hud.gov Anice.m.schervish@hud.gov anice@hud.gov Anice.m.schervish@hud.gov anice@hud.gov 202-402-2341 202-402-2341 leave a message with your question leave a message with your question I work late I work late You can call Ron Ashford (my boss) 202-402-4258 but he will forward your call to me! You can call Ron Ashford (my boss) 202-402-4258 but he will forward your call to me!