1. 15.05.04Kuopio1 The Repository Library Johan Henden

2. 15.05.04Kuopio2 Background The Re-organised National Library 2004 One organization - two sites: Oslo 150 employees Mo i Rana 200 employees

3. 15.05.04Kuopio3 Organisation National Librarian Assistant National Librarian 7 directors 5 divisions

4. 15.05.04Kuopio4 Divisions Collections and bibliographic services Information technology Culture and public programmes Media conservation Administration

5. 15.05.04Kuopio5 Historical outline Oslo est. 1811 as university library. 1814 combined university- and national library 1989 National library division in Rana 1999 Oslo separated from the university – hence National Library with two divisions

6. 15.05.04Kuopio6 Rana division Established 1989 Legal deposit dept Media laboratory Sound and image archive Repository library Administration, technical unit and ITdept.

7. 15.05.04Kuopio7 Rana division (2) 350 000 volumes of legally deposited books and journals security stored 1 000 000 books and journals for lending 70 000 volumes of newspapers 50 000 films 50 000 sound recordings 1 100 000 photographs 200 000 tapes from broadcasting

8. 15.05.04Kuopio8 The Repository Library Established 1989 Collections consisting of legal deposited documents ca 30 000 volumes annualy low demanded documents transferred from the entire Norwegian library community ca. 30 000 – 90 000 volumes annualy

9. 15.05.04Kuopio9 1990-2001 Effective lending service Greater influx of documents than expected High level cataloging in Bibsys Consequence. A large backlog in cataloging and processing

10. 15.05.04Kuopio10 Types of documents and services Monographs – lending Periodicals – copies Microfilmed newspapers – lending Surplus document service – copies supplied to other libraries

11. 15.05.04Kuopio11 1990-2001 In 1995 a new store with moving shelves was built (unfortunately too small) Long term planning to increase the storage capacity commenced immediately. Several different alternatives were considered In 2000 an automatic storage system was chosen and building commenced

12. 15.05.04Kuopio12 Structure Swisslog lwas chosen as the supplier Communication between Swisslog and Bibsys WMS Warehouse management system

13. 15.05.04Kuopio13 Transition process A project was established for the transition to an automatic storage system Resources were reallocated and numbers of personell were temporarily increased Regular lending services were suspended

14. 15.05.04Kuopio14 Transition challenges 1 million books, periodicals and microfilms had to be moved 3 500 shelf meters of periodicals had to be catalogued 41 000 storage boxes containing 1 million folders containing 1 million items had to be placed in the automatic store 12 000 shelf meters of moving shelving had to be dismantled Communication between Bibsys and Swisslog had to be established

15. 15.05.04Kuopio15 Consequences Previously uncatalogued documents were catalogued Cataloguing routines were simplified Collection development was improved

16. 15.05.04Kuopio16 Advantages Spacesaving storing and effective retrieval One quarter of the storage space needed compared to traditional shelf storing Optimized collection development

17. 15.05.04Kuopio17 Objections Noise Tedious work Less variation in daily routines New technology

18. 15.05.04Kuopio18 Some experiences so far… Increased demand for loans Better collection management Items most in demand are placed at the front

19. 15.05.04Kuopio19 The future Internal cooperation in the National Library Extended document selection Purchasing policy Audiobooks Norwegian music Norwegian moving pictures