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Published byMerryl Hodge Modified over 9 years ago
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Running a Successful Vendor Day Robin Fenton, Director Chapter Support, SCTE Brad Cooke Suddenlink North Central Texas Chapter
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Vendor Day Committee Designate a Leader Committee’s duties: Planning and coordinating the event contacting speakers selecting sites developing promotional material Serve as the meeting host and provide any necessary staffing assistance helping with registration coordinating logistics
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Planning the Event New Event Time & Date Working with other Chapters Budget
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Guest Speakers Speakers Resource Finder Call for Presentations SCTE Staff Presenters Vendor Community
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Location, Location, Location Site Inspection Location Convenience Vendors Attendees Floor Space Lunch, Cable-Tec Games, Technical Sessions Safety & Security Transportation Logistics
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Contract Negotiations Advanced Planning Everything is open for negotiation!! Investigate several facilities Signing Contracts
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Communication Exhibitor Registration Information Price Hotel Accommodations Shipping Set-up Requirements Schedule of Events Exhibitor Point of Contact Remember that good exhibitor relations are the key to return business in the future.
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Communication Attendee Information Location Information Schedule of Events Attendee Point of Contact Exhibitors Sponsors Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.
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Registration Signs Registration Desk Badges Exhibitors/Attendees
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Registration Examples
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Sign Examples
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Logistical Details Review audio – visual equipment needs Select Menus Alcohol Volunteers
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Lunch Recognize key individuals Chapter Volunteers Sponsors Local Chapter awards Discuss Upcoming Chapter Events Review SCTE Benefits Keynote Speaker
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Cable-Tec Games Contact Hosts & SCTE Download Cable-Tec Games Handbook Obtain Sponsors Order Medallions Arrange Meeting Room
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Cable-Tec Games Obtain Emcee & Volunteers Communicate to Attendees & Decision Makers Signage Pre-Register Set-up teams and waivers
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Post Vendor Day Debrief with all of the Board members Survey your Attendees Submit paperwork to SCTE
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Questions
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