1. Deloitte Consulting LLP Commonwealth of Massachusetts Statewide Strategic IT Consolidation (ITC) Initiative IT Governance Subcommittee Working Session May 11, 2009 3:00pm – 4:00pm DRAFT – FOR DISCUSSION PURPOSES ONLY

2. - 1 - DRAFT FOR DISCUSSION PURPOSES ONLY Agenda 5/4 working session recap Review latest version of IT Governance Section ‘Whiteboard’ Common Charter for Secretariat IT Steering Committees Next steps

3. - 2 - DRAFT FOR DISCUSSION PURPOSES ONLY 4/27 Working Session Recap Key Decisions Made Present Commonwealth-wide IT governance model to CIO Cabinet on 5/14 Key Action Items Updated Communications Plan with performance and achievement / benefits realization detail over time Drafted and distributed memo on 5/5 to help clarify IT governance at agency level Continued developing IT Governance section of the Secretariat Plans Open Items Review v5 of IT Governance section Determine what portions of the IT Governance model to present at the 5/14 CIO Cabinet meeting Draft common charter for all Secretariat IT Steering Committees

4. - 3 - DRAFT FOR DISCUSSION PURPOSES ONLY In addition to your general review, please plan to provide feedback on the following: Summary of key changes (p3) Target state graphic (p5) Roles and responsibilities (all) High-level process flows (all) Supporting templates Annual Secretariat IT Plan Template Instructions and Guidance for Completing IT Investment Briefs EOHHS Sample SLA Draft IT Governance Section Review

5. - 4 - DRAFT FOR DISCUSSION PURPOSES ONLY Key components can include: Guiding principles Elements of Secretariat IT Steering Committee authority Key stakeholders and participants Key functions / activities and the management thereof Key decision-making rights Key communications Key success criteria Whiteboard Common Charter for Secretariat IT Steering Committees

6. - 5 - DRAFT FOR DISCUSSION PURPOSES ONLY Obtain feedback on last week’s draft Section 3.0 on IT Governance Discussion Items No feedback received to date – have reviews been started? Completed? Next Steps 5/11, Monday: Distribute updated section draft at next sub-committee working session 5/13, Wednesday: Email comments to Cathy Cho at cacho@deloitte.com by close of businesscacho@deloitte.com 5/14, Thursday – 5/18, Monday: Incorporate comments and continue developing draft 5/18, Monday: Review near-final draft and share with broader IT Consolidation Working Group 5/26, Tuesday: Review draft section finalized for submission to CCIO