1. Susanne Schaefer ETT-SI 01/02/2005 ELAG2005 Logistics

2. Susanne Schaefer ETT-SI 01/02/2005 Organization: Booking: conference rooms and hostel; Budget, management of sponsorship (invoices, TEAM account); Practical information for ELAG web-site; Preparation of welcome packs; Preparation of social events: coffee breaks, dinners, etc.; Check-in and check-out of participants; Organization of the CERN visit.

3. Susanne Schaefer ETT-SI 01/02/2005 Budget for about 100 participants: Coffee breaks: 5,290 CHF Welcome Dinner: 4,232 CHF Proceedings (300 ex.): 2,348 CHF Printing + badges: 1,000 CHF 1 bottle of wine for each participant (ELAG logo): 1,080 < 1,600 CHF Visit CERN: no cost TOTAL COST about 14,000 CHF

4. Susanne Schaefer ETT-SI 01/02/2005 Sponsorship: Ex Libris Ltd: 3,000 CHF for coffee break IOP: English Bristol Tea Break + 2,000 CHF for coffee break Elsevier: 2,000 CHF for Welcome Dinner (has to be confirmed) VTLS: 2,000 US$ for Welcome Dinner Total approx: 9,660 CHF

5. Susanne Schaefer ETT-SI 01/02/2005 31 May BOARD MEETING: - Discuss ELAG objectives - Discuss procedures for deciding on papers

6. Susanne Schaefer ETT-SI 01/02/2005 01 June - Traditional English Bristolian Tea Break - Welcome Dinner (Buffet in restaurant 1)

7. Susanne Schaefer ETT-SI 01/02/2005 02 June - Free wine aperitif in the library garden followed by a self service dinner in restaurant 1 (library staff are welcome)

8. Susanne Schaefer ETT-SI 01/02/2005 03 June - Free time for dinner at CERN or in town

9. Susanne Schaefer ETT-SI 01/02/2005 04 June: Free visit CERN from 09:00 - 12:00