1. Liberate with SIMS – maximising efficiencies Ian Romeo-Smith, Principal Product Manager

2.  Salary Projections  Paying suppliers by BACS  Trading electronically Achieving efficiencies

3.  Staffing is the largest budget within schools ~80%+  Generated from data already held within Personnel  Personnel data accurate due to School Workforce Census  Contracts  Allowances  National Insurance  Superannuation  Interface with multi-year budgeting software FPS  Chart of Accounts from FMS  Contractual data from Personnel  Write back of budgets into FMS  Additional licences required Salary Projections

4. Demonstration of generating Salary Projections Salary Projections

5.  Existing functionality – no additional charge / licence  FMS generates a BACSTEL-IP file  Ability to email BACS Remittances to suppliers – reducing postage  Ability to determine payment date  Ability to create file in advance – holidays periods  Ability to “mask” bank details if desired  Modern method of paying suppliers  Reduce bank reconciliation time  Recognised by majority of High Street banks  Capita SIMS offers a BACS bureau service Paying suppliers by BACS

6. BankNotes / configuration within FMS BarclaysNone CoopFinance Manager utility from the Coop HSBCRequires Service User Number (SUN) Lloyds TSBRemove Header and Trailer records NAT West - PayAwayNone Nat West – BanklineRequires.TXT file extension

7. Demonstration of sending BACS Remittances and via email Paying suppliers by BACS

8. Paying suppliers by BACS efficiencies £ Stationery & Printing (~ cost of a pre-printed cheque) 0.30 Folding and insertion ( admin time) 0.20 Envelope 0.02 Postage (second class) 0.50 Total cost 1.02 Example - cost of paying 50 suppliers on a cheque run~50.00 Example - cost of paying 50 suppliers via BACS - 18p per transaction. 9.00 Saving per payment run 41.00 Savings per year (£41 per payment run x 12 months) ~ 500.00 Note – some organisation charge a file charge as well

9.  Only School accounting system with interface with OPEN  Established for 5 years  Used widely within Wales Trading electronically - OPEN

11. Electronic Trading OPENal Supplier Enquiry Content Order All Authorised Orders – Catalogue and Free Text Orders Electronic Invoice / Credit Notes for Content, Catalogue and Free Text Orders Remittance emailed to supplier Delivery Note Payment transferred to Bank

12. Purchase Orders: Per PO: Catalogue browsing & searching£ 7.00 Per PO: Electronic approval workflow £14.00 Per PO: Electronic order delivery£ 3.50 Per PO: Integration with finance application£ 7.00 Total potential VFM saving per purchase order £ 31.50 Invoices: Per Invoice: Goods receipting£ 3.50 Per Invoice: Electronic invoice delivery£ 2.50 Per Invoice: Electronic invoice matching£ 2.50 Per Invoice: Electronic payment£ 1.00 Total potential VFM saving per invoice£ 9.50 Total £ 41.00 eTrading for Schools – Benefits: Financial savings associated with each element of process automation Transactional Benefits:

13.  Generate Salary Projections from data held in Personnel  Consider paying suppliers via BACS  Consider trading electronically  No additional costs to use this functionality Summary

14. Any Questions? Thank you for watching