1. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 From Deadly to Dazzling - PowerPoint in the New Millennium Annette Marquis Gini Courter TRIAD Consulting

2. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 No – it’s just another boring PowerPoint Presentation Too much studying? Napping between vendor meetings?

3. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005

4. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 and other large corporations

5. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 What’s Wrong with PowerPoint? Presenters use slides as a teleprompter (reading slides) Focuses on the presenter instead of the audience Designs boring and (often) annoying presentations Discourages creative thinking (makes us stupid) Over simplifies complex material Fragments coherency of information Discourages questions and/or discussion Impedes learning

6. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 300,000,000 3,000,000 Number of People in the United States Number of PowerPoint Presentations Given Every Day

7. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 DEMOS NEXT

8. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Elements of a Presentation Handouts NotesSlides

9. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Presenter

10. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Audience

11. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 DEMO Study of Effective Learning

12. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Study of Effective Learning 91% more learning: Hearing spoken text and looking at graphics 63% more learning: Looking at graphics alone 56% more learning: Reading printed text plus looking at graphics 46% more learning: Listening to spoken text, reading text, and looking at graphics 32% more learning: Hearing spoken text plus reading printed text 12% more learning: Reading printed text alone 7% more learning: Hearing spoken text alone

13. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Most Effective Means Verbal presentation with supporting graphics Combining printed text with the graphics produced 45% less learning Replacing graphics with printed text produced 59% less learning!

14. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Create Chart in Excel

15. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Copy and Paste Chart into PowerPoint Format Chart as needed ( Double Clicking opens the Chart in Excel)

16. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Add Effect  Entrance  Wipe Right Click Chart  Custom Animation

17. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Click arrow to open the drop down menu  Effect Options Chart Animation Tab  Group chart by element in series  Clear Animate grid Check Box  OK

18. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Percent Increase in Learning (Compared With No Instruction Between Pre and Post Tests) Instructional Methods

19. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 DEMO Five Elements of a Presentation

20. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Notes Created for the speakers’ use Only the speaker should see them during a presentation Available to other speakers showing the same presentation, but were never intended to be seen by the audience Ideally, Notes contain all of information a speaker needs for a dynamic presentation Notes may contain: the full script of the presentation detailed supporting information anecdotes presentation hints and cues May be included in handouts for the audience to read after the presentation

21. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Handouts Created for the audience’s use May contain: –detailed information for the audience to read after the presentation –An outline of the presentation with suggestions for further reading Should never duplicate or interfere with the delivery of the presentation

22. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Slides Visual media: created to visually enhance the audience’s experience Are audience support, not speaker support Should never be used as a speaker’s crutch (or teleprompter) Should contain little or no text on slides Words may appear on a slide, but should never be presented or experienced as written text If slides contain enough information to be self explanatory, they should be presented without a speaker (Kiosk, CD or Web)

23. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Presenter A presenter’s job is to present – not to read slides If the audience is reading text on slides or handouts, they are not listening to the presenter Communal reading of prepared text is neither an effective method of communication nor an effective teaching tool

24. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Audience The audience is the only reason for a presentation to exist Every aspect of a presentation must be created with the audience foremost in mind –What concerns or needs do they have? –How will this information (product) address these needs? –What presentation style will be most effective for these people? –How will you engage the audience in the conversation?

25. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Elements of a Presentation Handouts NotesSlides

26. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Presenter

27. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Audience

28. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Keys to High Quality Bullet Free Presentations

29. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Demo Budget Presentation

30. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 2005 Unrestricted Income Bequests – $450,000 Friends Campaign - $1,000,000 Administrative Fees - $731,566 Other Services - $2,849,607 Investment Income - $2,110, 312 APF contributions - $6,124,121

31. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Total Expenditures Board and Leadership - $1,623,363.00 Infrastructure - $4,807,741.05 Administration - $1,233,003.97 Programs - $12,512,664.68

32. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Unrestricted Income

33. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Total Expenditures

34. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Demo Development Life Cycle

35. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Development Life Cycle Define Design Develop Test Deploy Evaluate

36. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Define Design DevelopTest Deploy Evaluate Development Life Cycle

37. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Demo BizTalk

38. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Using BizTalk Some projects are using BizTalk incorrectly No more “point to point” communication Don’t use BizTalk in “small chunks” between each module BizTalk uses a new paradigm Use BizTalk throughout your project Have each module of your project interface directly with BizTalk

39. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 to Use BizTalk Not to Use BizTalk How BizTalk

40. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 BizTalk – workflow visibility A single BizTalk orchestration provides visibility for the entire workflow Check with BizTalk at any point to see the current status of the jobs in the workflow BizTalk Business rules in BizTalk

41. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 BizTalk and Human Workflow BizTalk for application to application integration HWS for manual process integration and visibility A human workflow system (HWS) provides the same visibility for manual processes as BizTalk provides for application workflows

42. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 Demo Red States/Blue States

43. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 2000 Presidential Election Alabama Alaska Arizona Arkansas Colorado Florida Georgia Idaho Indiana Kansas Kentucky Louisiana Mississippi Missouri Montana Nebraska Nevada New Hampshire North Carolina North Dakota Ohio Oklahoma Oregon South Carolina South Dakota Tennessee Texas Utah Virginia West Virginia Wyoming Bush States California Connecticut Delaware Hawaii Illinois Iowa Maine Maryland Massachusetts Michigan Minnesota New Jersey New Mexico New York Pennsylvania Rhode Island Vermont Washington Washington, D.C. Wisconsin Gore States

44. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 2000 Presidential Election Source: NYTimes.com 2004 Election Guide

45. APC Convention San Diego 2005 TRIAD Consulting, LLC © All Rights Reserved, 2004-2005 www.sociablemedia.com Content –Simple sentences in slide titles –Put “speech” in Notes pane Design –Add an image that relates to the text –No slide design/background Delivery –Never read from your slides