1. Chesapeake College Program Planning & Grant Proposal Writing Workshop Presented by: Pat Bates and Elizabeth Mahler October – November 2009

2. Workshop Objectives Learn the essential elements of successful grant proposals Learn the essential elements of successful grant proposals Craft a needs-based idea to develop into a complete program plan Craft a needs-based idea to develop into a complete program plan Transform the program plan into a grant proposal template to use as the foundation for future grant opportunities Transform the program plan into a grant proposal template to use as the foundation for future grant opportunities

3. Workshop 1 Objectives Introductions Introductions Brainstorm ideas to identify needs Brainstorm ideas to identify needs Review elements of a grant proposal Review elements of a grant proposal Select a specific need to develop into a needs statement Select a specific need to develop into a needs statement Identify and obtain the data necessary to support the needs statement Identify and obtain the data necessary to support the needs statement Draft program goals and objectives Draft program goals and objectives

4. Types of Proposals Letter of Intent Letter of Intent A two page brief description of a proposed idea. If accepted by the funder, then a longer proposal will most likely be requested A two page brief description of a proposed idea. If accepted by the funder, then a longer proposal will most likely be requested Letter Proposal Letter Proposal A short description (2-3 pages) of a project plan that includes the actual funding request A short description (2-3 pages) of a project plan that includes the actual funding request Full Length Proposal Full Length Proposal A detailed accounting of the proposed project plan that ranges from 5-100+ pages depending on funder’s requirements A detailed accounting of the proposed project plan that ranges from 5-100+ pages depending on funder’s requirements

5. Elements of Most Proposals Cover Letter Cover Letter Summary or Abstract Summary or Abstract Needs Statement Needs Statement Outcomes: Goals, Objectives & Milestones Outcomes: Goals, Objectives & Milestones Strategies & Activities Strategies & Activities Evaluation Evaluation Sustainability Sustainability Budget Budget Appendices Appendices Job Descriptions or resumes Letters of Commitment

6. GRANT DEVELOPMENT PROCESS Needs Assessment Goal Objective Strategy *Activity Milestone Evaluation Budget Management System Strategy *Activity Objective Strategy *Activity Milestone Evaluation

7. A Needs Statement is: Clear as it relates to purposes & goals of your organization Clear as it relates to purposes & goals of your organization Supported by evidence & has data to back it up Supported by evidence & has data to back it up Reasonable in scope so that it addresses an issue that can be accomplished over the course of funding Reasonable in scope so that it addresses an issue that can be accomplished over the course of funding Based on the needs of the constituents, NOT the needs or problems of your organization Based on the needs of the constituents, NOT the needs or problems of your organization Stated in clear and understandable language Stated in clear and understandable language Persuasive but not overly wordy Persuasive but not overly wordy

8. WARNING! Do not confuse the end with the means! End = Outcomes End = Outcomes goals, objectives & milestones goals, objectives & milestones Means = Methods Means = Methods strategies & activities strategies & activities

9. Outcomes are: S = Specific M = Measurable A = Achievable R = Realistic T = Timebound

10. GOAL A statement describing the long range benefits you are seeking as a result of an intervention; you have some leeway to use imprecise and descriptive terminology. Example: A statement describing the long range benefits you are seeking as a result of an intervention; you have some leeway to use imprecise and descriptive terminology. Example: Chesapeake College will develop and implement a Sustainable Construction Technology Program to expand employment options for Maryland’s Eastern shore residents and to support alternative energy production in the region. Chesapeake College will develop and implement a Sustainable Construction Technology Program to expand employment options for Maryland’s Eastern shore residents and to support alternative energy production in the region.

11. Goal (continued) An outcome that is as specific as the objectives but has a longer term - must be met by the end of the project period. Example: An outcome that is as specific as the objectives but has a longer term - must be met by the end of the project period. Example: By June 2012, CC will have implemented a fully operational Sustainable Construction Technology program to serve the workforce and alternative energy needs of Maryland’s Eastern Shore region, with the following outcomes: By June 2012, CC will have implemented a fully operational Sustainable Construction Technology program to serve the workforce and alternative energy needs of Maryland’s Eastern Shore region, with the following outcomes: # participants served; # participants beginning educational programs; # participants completing LoR, certificates, degree options; #internships, employment, apprenticeships; # retained in employment over 6 months. # participants served; # participants beginning educational programs; # participants completing LoR, certificates, degree options; #internships, employment, apprenticeships; # retained in employment over 6 months.

12. Objectives Tell who Tell who Is going to be doing what Is going to be doing what When they will be doing it When they will be doing it What will change as a result of doing it What will change as a result of doing it How this change will be measured How this change will be measured

13. Objectives (continued) Possible Objectives: Possible Objectives: Development of Facility Development of Facility Development of Curriculum Development of Curriculum Development of Faculty Development of Faculty Development of Student Support Services (e.g., academic and student supports, job placement) Development of Student Support Services (e.g., academic and student supports, job placement)

14. Objectives (continued) Example: By June 2011, CC will have created an educational laboratory to support its Sustainable Construction Technology program, resulting in state-of-the-art instructional facilities (solar panels, wind turbines) for the 200 new students who are enrolled in LoR, certificate, and/or degree programs. Example: By June 2011, CC will have created an educational laboratory to support its Sustainable Construction Technology program, resulting in state-of-the-art instructional facilities (solar panels, wind turbines) for the 200 new students who are enrolled in LoR, certificate, and/or degree programs.

15. Milestones Measure progress during the course of the funded project Measure progress during the course of the funded project Must be related to an objective Must be related to an objective Can be quarterly, semi-annual, or as needed to provide evidence of progress along the way Can be quarterly, semi-annual, or as needed to provide evidence of progress along the way

16. Milestones (continued) Example 1: By January 31, 2011, 20 new students will be enrolled in one of CC’s Sustainable Construction Technology Letter of Recognition programs, a 20% increase over the number of program participants enrolled in September 2010. Example 2: By September 2011, the solar panels and wind turbine on the lab facility will be installed and fully operational. Example 1: By January 31, 2011, 20 new students will be enrolled in one of CC’s Sustainable Construction Technology Letter of Recognition programs, a 20% increase over the number of program participants enrolled in September 2010. Example 2: By September 2011, the solar panels and wind turbine on the lab facility will be installed and fully operational.

17. *budget will be developed from activities Next Time Key Strategies Key Strategies Major Activities* (includes timelines, responsible individuals, key milestones) Major Activities* (includes timelines, responsible individuals, key milestones) Strategic Partnerships (e.g., school system, four-year institutions, workforce development) Strategic Partnerships (e.g., school system, four-year institutions, workforce development)