1. European Commission DG Information Society Information Session on Action Line IV.2.5 - Take-up Proposals Horst Forster - Tom Clausen - Max Lemke EUROPEAN COMMISSION Directorate-General Information Society Essential Information Society Technologies and Infrastructures Technologies for information processing and management, communications and networks (E1) Brussels, 28 June 2000

2. European Commission DG Information SocietyOutline Welcome + IST Workprogramme, Horst Forster Tour de Table - Introduction of participants, all Take-up Measures, Tom Bo Clausen Lunch Thematic focus of Action Line IV.2.5, ML+TBC Implementation issues, Max Lemke Call related issues+contractual matters, Max Lemke Questions and answers, all

3. European Commission DG Information Society“Take-up” “Aimed at transferring leading-edge as well as established but insufficiently deployed methodologies and technologies to industry and other organisations in order to achieve greater efficiency” time innovators early adopters early majority Technology Transfer RTD Commercial Phase “T a k e - u p”

4. European Commission DG Information SocietyInnovators technology enthusiasts appreciate technology for its own sake the gatekeepers for any new technology few requirements, but truth, access and being first to get it evaluator and key influencer for the next group

5. European Commission DG Information Society Early adopters the visionaires can match technology to strategic breakthrough opportunity driven by a dream, but business goal, not technical goal least price-sensitive, willing to take investment risks easy to sell to, hard to please

6. European Commission DG Information Society Early Majority the pragmatists do not want to be pioneers goal is to make improvement, predictable progress want to know how their peers managed hard to win over, but loyal once won like to see competition

7. European Commission DG Information Society “Take-up types Trials: –evaluation of promising, yet not fully established technologies & solutions –targets early adopters+ early majority Best practice actions: – promote take-up of well established technologies & methods –targets early majority

8. European Commission DG Information Society TRIAL Characteristics (1) Objectives:adaptation, introduction and evaluation of technologies in applications Technology:emerging, but NOT established Consortium:User(s) - supplier(s) - expert(s) Innovation:adaptation and use of advanced technologies in applications Risk:applicability of the technologies and benefits in the application Work done: user: specification, integration, verification supplier: adaptation, customization, integration

9. European Commission DG Information Society TRIAL Characteristics (2) Beneficiaries: user:commercial advantage of first use supplier: establish/broaden his market Outcome:advanced prototype public high quality final report

10. European Commission DG Information Society Best Practice Characteristics (1) Objectives:improve processes or way of operation by use and evaluation of technologies Technology:well founded, mature and established, but insufficiently deployed Consortium:user(s), eventual subcontractor(s) Innovation: use of advanced technologies in applications Risk:applicability and benefits in the application

11. European Commission DG Information Society Best Practice Characteristics (2) Work done: experiment, evaluate,document Beneficiaries: user Outcome: public high quality final report

12. European Commission DG Information Society Clustering - Objectives Multiplier effect in reaching European industry: –small individual projects - limited reach –joint dissemination of experiences in the same thematic cluster - possibility to broadly attract industry –common identity as a European initiative Increased efficiency of co-ordination: –experienced principal contractors –common interface to the EC –harmonised and simplified procedures for reporting, monitoring, reviews, cost statements –centralised financial management

13. European Commission DG Information SocietyClustering Obtain critical mass of results in sectors Focus dissemination and replication efforts Stimulation of further technology transfer Target common industrial audiences Allow efficient technology transfer across Europe

14. European Commission DG Information Society Existing Clusters Integrated Machine Vision European Take-up of Essential Information Society Technologies - Integrated Machine Vision (EUTIST-IMV) Activities: KNOT,3D-INLINE,SAFEGLASS, IMBUS,IMTEX,CV-ADCONTROL, SEESAW,SIGPROEL,TOPCAPI Principal Contractors: –CiS-TZM (D) (co-ordinator) –Satakunta Polytechnic (FIN) –EPCC (UK) EC responsible: Max Lemke Medical European Take-up of Essential Information Society Technologies - Technologies for Medical applications (EUTIST-M) Activities: CREAM,ISAC,ADAM,IONIC, DISMEDI,DEAF Principal Contractors: –UPV (E) (co-ordinator) –ENEA (I) –CINECA (I) EC responsible: Tom Clausen

15. European Commission DG Information SocietyDEAF Title: Distance hearing aids fitting Objective Implementation of an interactive remote hearing impairment treatment methodology Partners: –Amplifon S.P.A., I

16. European Commission DG Information Society Clustering - Objectives Multiplier effect in reaching European industry: –small individual projects - limited reach –exchange of experiences in the same theme - possibility to broadly attract industry –common European identity Increased efficiency of co-ordination: –experienced principal contractors –common interface to the EC –harmonised and simplified procedures for reporting, monitoring, reviews, cost statements –centralised financial management

17. European Commission DG Information Society Thematic Clusters E C Coordinator Principle Contractor Principle Contractor... Member Activity... Thematic Cluster

18. European Commission DG Information Society Clusters currently under Negotiation Integrated Machine Vision European Take-up of Essential Information Society Technologies - Integrated Machine Vision (EUTIST-IMV) Activities: ASPIC/LINUX, KNOT,3D-INLINE,SAFEGLASS, IMBUS,IMTEX,CV-ADCONTROL, SEESAW,SIGPROEL,TOPCAPI Principal Contractors: –CiS-TZM (D) (techn. co-ord.) –Satakunta Polytechnic (FIN) –EPCC (UK) (fin. co-ord.) EC responsible: Max Lemke Medical European Take-up of Essential Information Society Technologies - Technologies for Medical applications (EUTIST-M) Activities: CREAM,ISAC,ADAM,IONIC, DISMEDI,DEAF Principal Contractors: –UPV (E) (co-ordinator) –ENEA (I) –CINECA (I) EC responsible: Tom Clausen

19. European Commission DG Information Society EUTIST-IMV: Cluster-Level Work Packages WP1: Co-ordination –T1: Experiment Monitoring and Co-ordination –T2: Management and Reporting –T3: Organisation of reviews –T4: Final report –T5: Contractual and financial management WP2: Dissemination –T1: Dissemination standards –T2: Quality assurance –T3: Compilation of success stories –T4: Thematic cluster web site

20. European Commission DG Information Society EUTIST-IMV: Experiment Work Packages WP3: Experiment1 –T1: Technical co-ordination and reporting –T2: Dissemination –T3 - …: Technical work WP4: Experiment 2...

21. European Commission DG Information Society EUTIST-IMV: Dissemination and Stimulation of Technology Transfer Cluster WP2 - Dissemination: Provision of web-based dissemination material –impartial professional quality assurance –professional success story writer expertise –provision and maintenance of cluster web site Activity Task 2 - Dissemination: –dissemination actions related to individual activities Not covered in experiment clusters: Pro-active cluster dissemination and stimulation of technology transfer actions

22. European Commission DG Information Society EUTIST-IMV: Deliverables + Reports - Cluster Work Packages - 6-monthly Consolidated Progress Reports –management report (WP1) –dissemination report (WP2) –activity progress reports Cluster web-pages (6-monthly major updates) incl. –success stories –activity web pages –activity public final reports

23. European Commission DG Information Society EUTIST-IMV: Deliverables + Reports - Experiments - Formal Deliverables –6-monthly Progress Reports (restricted to Ms, PCs, EC) –Activity “web-page” –Public Final Report –Success story Internal Deliverables –any Activity-internal document/prototype (restricted to resp. AMs, PC in charge; available on justified request to EC, reviewers)

24. European Commission DG Information Society EUTIST-IMV: Reviews 6-monthly 1-2 day cluster review meetings Organiser: Jointly by principal contractors Participants: –EC, PCs, external reviewers –minimum one participant per experiment (ideally technology provider in first review and user in final review) Organisation: –Cluster WPs: ~2 hrs –Activities: ~1 hr for intermediate reviews ~2 hrs for final reviews

25. European Commission DG Information Society EUTIST-IMV: Payment 40 % advance yearly cost statements per cluster 15 % retention collection and consolidation by (cluster) co-ordinator

26. European Commission DG Information Society EUTIST-IMV: Statistics 10 experiments Average funding per experiment: ~ 270 KEURO Cluster Work Packages: ~ 10% of Funding 3 Principal Contractors, 32 Members Average 3 - 4 partners per trial Duration –Cluster: 30 months –Experiments:12 - 24 months

27. European Commission DG Information Society Eligible Costs in Trial or Best Practice Measures No difference between universities and companies Personnel100% Durable equipment50% Consumables50% Travel & Subsistence50% Computing50% (only 3rd party invoices) Subcontracting50% IPR Protection0% Other Costs 100% (central services, e.g. cluster web-site) Overheads0% Co-ordination(cluster co-ordinator only, by above categories)

28. European Commission DG Information Society CONTRACTUAL ARRANGEMENTS E C Coordinator Principle Contractor Principle Contractor... Member Activity... Cluster Contract Activity Agreement

29. European Commission DG Information SocietyContract Model Contract “Accompanying Measures specific to Technology Take-up Measures” –Standard contract prepared by EC, signed by EC and PCs http://www.cordis.lu/fp5/mod-cont.htm (DE, EN, FR) –Annex I: Description of Work –Annex II: General Conditions (standard, provided by EC) option 3 (<100% funding, participants own knowledge) suboption 2 (use oriented) model membership agreement (several members) –CPF (contract preparation forms) for IST take-up prepared by co- ordinator with ELECTRA tool: http://www.cordis.lu/ist/cont-prep.htm with contributions from ALL participants

30. European Commission DG Information Society Activity Agreements Separate Activity Agreements for each Activity between responsible PC and activity members –model agreement provided through EC contract (Annex II, Part F: membership agreement), adapted by PC (http://www.cordis.lu/fp5/mod-cont.htm (DE, EN, FR)) –Annex A: Basic Contract (Copy of contract between EC and PCs) –Annex B: Activity Description of Work (approved by EC) –each member fills forms A7.1-A7.4 of contract preparation forms (http://www.cordis.lu/ist/cont-prep.htm) –activity members prepare and agree a summary description to be included in Annex I of the EC contract (template provided by EC)

31. European Commission DG Information Society Recommendations for Proposers in AL IV.2.5 Individual proposals per experiment Provision of 10% of requested funding for cluster WPs Cluster WPs could be carried out by partners –who are experienced in technology transfer –who are neutral related to competing users or suppliers Partners for Cluster WPs could be –included in proposal –foreseen in proposal as NN partners (one partner should be prepared to carry out the work, if the proposal should remain unclustered)

32. European Commission DG Information Society Multinationality Requirements for Take-up Proposals Principal Contractors have to be single or have to fulfil multinationality requirements for RTD projects In case of one Principle Contractor, no multinationality requirements for Members Individual proposals must have a European Dimension, e.g. results and experiences are of broader interest and are disseminated across Europe

33. European Commission DG Information Society Proposals for Pro-active Dissemination and Technology Transfer could be submitted under AL VIII.1.2 : Networks of Excellence/ Working Groups (Thematic Networks) could be submitted by principle contractors of thematic clusters to complement their work could include partners with good links to industry (e.g. chambers of commerce, industrial sector associations, standardisation groups, …) could be focused on technical themes and/or industrial sectors could be based on results and experiences, including from thematic take-up clusters should describe in detail the target audience, methodology and channels to be used to reach it, hard success criteria

34. European Commission DG Information Society Eligible Costs in Thematic Networks No difference between universities and companies Personnel100% Travel & Subsistence100% Computing100% Subcontracting100% Other Costs 100% Overheads20% on all categories, excluding subcontracting

35. European Commission DG Information SocietyContract Model Contract “Thematic Networks” –Standard contract prepared by EC http://www.cordis.lu/fp5/mod-cont.htm –Annex I: Description of Work (prepared by consortium) –Annex II: General Conditions (standard, provided by EC)

36. European Commission DG Information SocietyEvaluation Evaluation Criteria Scientific/technological quality and innovation Community added value Contribution to Community social objectives Economic development and S&T prospects Resources, Partnership, and Management Evaluation Manual for the IST Programme: Additional or specific elements per action type Scores and Thresholds per action type No anonymity requirements for Support Measures

37. European Commission DG Information Society Call - related Information Call 4 (planned) –Action Line IV.2.5 Take-up Measures Opening: early July Fixed Deadline:end of October –Action Line VIII.1.2 Thematic Networks Opening: early July Cont. Subm.: mid December Deadlines apply for receipt at one fixed address Future Calls –one more call for AL IV.2.5 planned(October 2000) –one more call for new focused AL IV.2.5(2001) –support measures may be re-opened

38. European Commission DG Information Society More information IST Programme: http://www.cordis.lu/ist Call Text and Guides for Proposers IST Programme: http://www.cordis.lu/ist Call Text and Guides for Proposers: http://www.cordis.lu/fp5/src/calls.htm Proposal Submission Forms, Pro-Tool: Proposal Submission Forms, Pro-Tool: http://www.cordis.lu/fp5/src/forms Pro-Tool: Pro-Tool: http://www.cordis.lu/fp5/protool/ Evaluation Manual: Evaluation Manual: http://www.cordis.lu/fp5/src/evalman.htm Standard Contracts: HPCN TTN Network: http://www.hpcn-ttn.org Standard Contracts: http://www.cordis.lu/fp5/mod-cont.htm HPCN TTN Network: http://www.hpcn-ttn.org

39. European Commission DG Information SocietyContacts For all administrative informationFor all administrative information IST Information Desk Tel. (32-2) 29-68596 Fax (32-2) 29-68388 E-mail:ist@cec.eu.int IST Information Desk Tel. (32-2) 29-68596 Fax (32-2) 29-68388 E-mail:ist@cec.eu.int For discussion of content and ideasFor discussion of content and ideas Tom Clausen Max Lemke EUROPEAN COMMISSION Directorate-General Information Society Essential Information Society Technologies and Infrastructures Technologies for information processing and management, communications and networks (E1) Tel. (32-2) 29-94942 Tel. (32-2) 29-91575 Fax (32-2) 29-68389 Fax (32-2) 29-68389 tom.clausen@cec.eu.int max.lemke@cec.eu.int