3. Goals & Expections Yearbook PicturesSchool Spirit: Signs & Banners Club T-Shirt DaysCommunity Service Regularly scheduled meetings ConnectActivities AcademicsTo

4. Entire student body Do not give announcements directly to the student announcers Select groups – must be posted Announcement Forms can be found on the website MUST be approved by the Activities Director P.A. Announcements

5. Can be emailed to the Activities Director Cancellation of meetings or practices will be announced Should be limited to 45-60 seconds ; Repeat 3 days. Club meetings - announced during the first month of school Practices - announced during the first month of school P.A. Announcements

6. Photographing Students FForm number FM-5974 should be utilized for publishing, exhibiting, broadcasting, or printing pictures of students.

7. School News Releases Must be approved by the Principal and/or the Superintendent of Schools

8. School Volunteers CContact with students (2+) MMUST BE AN APPROVED VOLUNTEER

9. Volunteers Level 1 Day Field Trips Level 2 Overnight Field Trips

10. School Calendar Field Trips Club Meetings Fundraisers

11. Must be approved by the principal and/or the activities director before they are posted Are not to be hung on doors, walls, or other painted surfaces. Cannot be nailed, stapled, or taped to wood surfaces. Can be placed on hall bulletin boards or Flyers & Posters Flyers should give minimal credit to the organization but maximum importance to the idea, moral, or special event being promoted. Within classrooms when permitted by the teacher

12. Parent Boosters Booster Club Approval Must be authorized by the principal Booster Approval/Purpose By-Laws must be on file in the principals' and the activities director’s office Faculty Advisor/Coach Cannot be a member Cannot handle moneys Cannot sign documents

13. Parent Boosters Principal’s Approval Needed The principal approve fundraising activities Boosters Cannot Use school tax ID# Order merchandise in the school’s name Boosters Cannot Pay for field trips, consultants banquets, luncheons Collect member- ship dues from students

14. Parent Boosters Donations Donations can be made to the school and deposited in Internal Funds Donations Field trips, luncheons, banquets, travel expenses. Etc. Students Talent Cannot sponsor events using student talent

15. Parent Boosters Role of Faculty Advisor Coordinates the work of the booster club with the total school program. Booster Club General Membership Meetings must be held at the school site. Faculty advisor must attend meetings. Booster Club Meetings Minutes of all meetings Executive board meetings do not have to be held on school grounds.

16. FIELD TRIP PACKET ** Field Trip Reconciliation

17. Cost of Field Trips

18. Private bus transportation 10 school days Activities, Assistant Principal, Principal M-DCPS bus transportation 15 school days Activities, Assistant Principal, Principal Hotel accommodations 30 school days Activities, Assistant Principal, Principal, Regional Center

19. Board Approved (no hotel accommodations) 30 school days I.E., HOSA, FBLA, Busch Gardens, Sea World Activities, Assistant Principal, Principal, Regional Center Board Approved hotel accommodations 45 school days Activities, Assistant Principal, Principal, Regional Center Non-Board Approved 60 school days I.E., Islands of Adventure, Disney World Activities, Assistant Principal, Principal, Regional Center, District

20. Incomplete field Trip packages - returned to the originator

21. All field trips that take place after the close of the school day must be approved by the principal.

22. Water Related Field Trips Approved by the District Students – Swim Tested

23. ACTIVITIES DIRECTOR ASSISTANT PRINCIPAL FOR ACTIVITIES PRINCIPAL REGIONAL CENTER DISTRICT

24. No chaperone is to share a room with students. Chaperones of each sex should accompany the group. Chaperones are required to remain with the group at all times. Pre-schoolers or children not registered at MNSH may not accompany chaperones on field trips. Chaperones must be 21 years of age or older, even if the person is an M-DCPS employee. Chaperone Ratio: One chaperone per 15 students Field Trip Volunteer Chaperones Level 1 Clearance for day field trips Level 2 clearance, for overnight field trips. Non-school site employees must be cleared as Level I or Level II volunteers

25. Deposit moneys with treasurer Pay with school check AdmissionTransportationField Roster Parent Permission Forms Transportation By Students Return to School Parent Permission Forms

26. Activities Athletics Connected to ISIS Daily Attendance Reports - Generated

27. Extracurricular Participation Contract – Performing Groups Participation Contracts Must be signed by student and parent/guardian All Sports Band Chess Chorus DCT Debate Drama FBLA Signed contracts must be returned to Activities/Athletic Director FCCLA HOSA JROTC All Vocational Organizations

28. 2.0+ GPA 2.0+ Conduct each semester Indoor / Outdoor Suspension Cannot Participate in practice or performance 10+ Days Absent Suspended remainder of year Absent from school Day of event Cannot perform 11+ days Suspension Suspended for the remainder of year 20+ Tardies Suspended remainder of year

29. APPEALS PROCESS Appeals can be filed Must Have Documentation

30. Notify Activities Director Check Supplements List Posted October-December 3 or more supplements SUPPLEMENTS

31. #Clubs Reduced Check Supplement List Posted October- December 3 or More Supplements Notify Activities Director

32. Membership/Officers Rosters Club DataMinutes of MeetingsAttendance Rosters Community Service Projects Club Meetings Dates, time, location Club Calendars On Website Student Activities Website

33. CLUB RUSH September 29 Interest Curriculum Related Service Interest/Open Access

34. Club Rush Week – September 29, 2010 1. Interest Clubs 2. Service Clubs 3. Curriculum Related Clubs 4. Performing Groups

35. Documentations on File By-Laws Minutes of Meeting Attendance Roster AgendaClub Proposal Students Performance Contracts Form 5974

36. 1. Give advice, direction, and counsel... but do not pretend to be a member. 2. Be present at all official functions: including meetings, elections, teas, installations, and athletic competitions. 3. Have as a primary concern the safety and conduct of members in school, at official events, and in the community. 4. Supervise club members who remain on-campus after school to work on club activities including painting banners and updating bulletin boards.

37. 5. Develop a survey/report to be submitted at the end of the school year to justify the organization’s existence during the past year and for the upcoming year. 6. Carefully review and help to formulate the annual budget for the organization. 7. Sign all invoices (bills), check requisitions, and purchase orders.

38. 8. Report potential or existing problems (with or within the organization) to the principal and/or designee for assistance in resolving the problems. 9. Attend the advisor’s meeting as planned by the school administration. 10. Submit monthly club reports. 11. Supply club data as required by the Division of Athletics/Activities and Accreditation