1. © 1998 EHS Management Partners, Inc. ALL RIGHTS RESERVED 1 A Process for Developing Department-Specific EHS Plans David E. Downs, CIH, CSP President EHS Management Partners, Inc.

2. Copyright - EHS Management Partners, Inc. 19992 Department EHS Plan Strategy Context –Division of Rapidly Growing Medical Device Manufacturer 2000 employees; growing to 3000 over 2 years Operations - assembly, extrusion, metal finishing 7-8 facilities in local area One EHS Manager, one EHS staff, one Admin –Needed to establish a means to leverage EHS staff by involving departments more directly

3. Copyright - EHS Management Partners, Inc. 19993 Department EHS Plan Strategy EHS Management Strategy –Step 1- EHS Workbook Development Designed for use at Department Level Provide background, requirements, tools –Step 2 - Develop Dept EHS Plans Assess departmental EHS Issues Determine requirements Document and Implement Maintenance –Step 3 - Assessment and Improvement

4. Copyright - EHS Management Partners, Inc. 19994 Context within the EHS Management System Management –Approach had management backing Planning –Assessment of Dept identified key EHS Aspects Implementation –Dept Plan addresses all key implementation issues responsibility resources training… Assessment and Improvement

5. Copyright - EHS Management Partners, Inc. 19995 Design of the Dept-Specific EHS Plan Based on two major components –EHS Workstation Guides –Department - Specific EHS Plan Template

6. Copyright - EHS Management Partners, Inc. 19996 EHS Workstation Guides Developed for each workstation, job, operation Identify key EHS risks and requirements Identifies PPE requirements - OSHA Hazard Assessment Used for operator training on workstation EHS risks Identifies EHS Aspects for overall Management System planning.

7. Copyright - EHS Management Partners, Inc. 19997 Key Workstation Guide Concepts Non-technical language Concise - one page Consistent document format Supplemented by attachments if needed to address additional issues Developed as a database application to facilitate data entry

8. Copyright - EHS Management Partners, Inc. 19998 EHS Workstation Guide- Chemical Hazards

9. Copyright - EHS Management Partners, Inc. 19999 EHS Workstation Guide- Physical Hazards

10. Copyright - EHS Management Partners, Inc. 199910 EHS Workstation Guide- Ergonomic Controls

11. Copyright - EHS Management Partners, Inc. 199911 EHS Workstation Guide PPE

12. Copyright - EHS Management Partners, Inc. 199912 EHS Workstation Guide- EHS Aspects EHS Aspect Categories

13. Copyright - EHS Management Partners, Inc. 199913 Report Generation

14. Copyright - EHS Management Partners, Inc. 199914 EHS Workstation Guide Chemical Data Physical Hazards Ergonomic Controls PPE

15. Copyright - EHS Management Partners, Inc. 199915 EHS Workstation Guides form the basis for the Department EHS Plan EHS Workstation Guides Department- Specific EHS Plan

16. Copyright - EHS Management Partners, Inc. 199916 Department EHS Plan Components Department Manager EHS Statement Responsibilities Departmental Hazard Overview Emergency Procedures PPE (Department - Wide) Training Matrix

17. Copyright - EHS Management Partners, Inc. 199917 Training Matrix

18. Copyright - EHS Management Partners, Inc. 199918 Department EHS Plan Implementation EHS Staff conducted initial Workstation EHS Evaluations –Entered into database during evaluation –High involvement of team leaders and employees –Capture basic EHS Aspect Data –Communicate needed workstation upgrades

19. Copyright - EHS Management Partners, Inc. 199919 Department EHS Plan Implementation Work with Department Managers to develop Department-Specific EHS Plan –Manager’s EHS Statement –Department-Wide Issues Emergencies PPE Training Requirements Matrix –Use Document Template - “Fill-in”

20. Copyright - EHS Management Partners, Inc. 199920 Department EHS Plan Implementation Conduct Initial Training –Introduction and distribution of Plan –Department-Specific Procedures Additional Training based on Training Matrix

21. Copyright - EHS Management Partners, Inc. 199921 Department EHS Plan Implementation EHS Workstation Guides –Posted at each workstation –Used to train new employees –Used in routine annual training –Used as basis for Behavior Observation

22. Copyright - EHS Management Partners, Inc. 199922 Program Maintenance Department Manager has primary ownership of Dept EHS Plan Document is maintained by Department –Network Folder –Annual Review and Renewal EHS staff used as consultants on: –new issues –new workstations –workstation revisions

23. Copyright - EHS Management Partners, Inc. 199923 Implementation Status Over 500 workstations in 18 Departments to be assessed Justified additional EHS staff member Completed about 50% over the last calendar year Goal to be 100 % by end of second quarter 1999.

24. Copyright - EHS Management Partners, Inc. 199924 Conclusions Effective in providing needed tools and information to departments Good balance of EHS staff expertise and department ownership Has established basis for future EHS management at the department level EHS Aspect data will be used in EHS MS Planning