1. Project Documentation Presentation Fall 2008

2. Outline Purpose Types of Documentation Individual Documentation Project Documentation Team Documentation Summary

3. Purpose Documents the work that you do throughout the semester Grading Personal record Future teams and team members

4. Overview Three main categories of documentation: Individual Documentation Design Notebook Individual Memo Project Documentation Design Process Documents Design Review Documentation Semester/Team Documentation Semester Plan/Project Proposal Final Report

5. Individual Documentation: Notebook Record of your individual work All work should be in or referenced in your notebook Actual entries References to other documentation Notebook is your thinkpad Record thoughts, ideas, research, etc.

6. Individual Documentation: Notebook Mechanics Bound, composition style notebook Spiral bound notebooks are not acceptable All first semester students should have received one at first lecture Include name, email, phone number and team name on the front cover All entries should be in ink Tape, staple, or glue any sheets that you want to include in the notebook Referencing is better

7. Individual Documentation: Notebook Mechanics All pages must be numbered Good idea to keep a table of contents Sign and date each entry Cross out any large amounts of blank space DO NOT erase or remove any pages from the notebook If you make a mistake, simply cross it out

8. Individual Documentation: Notebook Mechanics Entry Format: Title Date and time Duration Who was present Location Objective Procedure Results Conclusions Reflections

9. Individual Documentation: Notebook Content Everything that you do should be documented in your notebook Pertinent information from lectures Lab meetings (agendas, minutes) Contact list Individual work

10. Individual Documentation: Notebook Content Record any thoughts you may have about your project, no matter how strange it may seem When doing research, site where any information you acquired came from Explanations of design decisions are essential

11. Individual Documentation: Notebook Content When doing testing, show setups and record data Create tables with data Draw or print waveforms Draw how you had the project attached to the measurement devices Give narrative explanations for your work, don’t just put down calculations or data

12. Individual Documentation: Notebook Content Make references to outside documentation and give locations Design documentation, spec sheets, code, etc Attach any correspondence you have with outside sources When attaching loose sheets in the notebook, label the loose sheet and provide an explanation for its purpose

13. Individual Documentation: Notebook Content Design material from notebooks is required to be put in the design documentation If you think its worth being graded, it should be in the design documentation Should put design decisions and explanations, actual design and calculations, results from testing, etc in design documentation

14. Individual Documentation: Notebook Grading Notebooks will be graded twice during the semester Week 8 and 16 Week 4 to give feedback (all students) Grade breakdown is as follows: Content (75 %) Project Work Process Critical Thinking Format (25 %) Readability and clarity Entries for group meetings Dated entries, pages numbered Loose pages attached, entries in ink

15. Individual Documentation: Notebook Grading You will receive either an: A, B, C, D, F for each of the categories listed above Overall notebook grade will be based on the same scale Grading guidelines are on the website: http://epics.ecn.purdue.edu/guidelines/

16. Individual Documentation: Notebook Grading - Project Work Entries showing work accomplished on the project Types of information: Results of research Calculations Drawings (circuit diagrams, CAD drawings) Test procedures Test setups Results Citations of documents created

17. Individual Documentation: Notebook Grading - Process Entries showing evidence of the design process Types of Information: Plans for project work Identification of tasks Distribution of work Design decisions Problems encountered and overcome

18. Individual Documentation: Notebook Grading - Critical Entries showing in-depth thinking about the issues related to the project, your team, the community, or the needs you are addressing Some regular reflection activities in lab (“Question of the Week” discussions) Should also spend time outside of lab reflecting on project and related issues

19. Individual Documentation: Notebook Grading - Critical Types of Information: Customer requirements and changes Safety considerations Intellectual property Maintenance issues Societal issues related to your project Team issues Your role within the project, team, profession, etc. Development in pursuit of learning objectives, such as lifelong learning, teamwork, ethics, etc. Unanswered questions

20. Individual Documentation: Notebook Grading - Formatting Document lab meetings by inserting agendas Group meetings: Lab meetings Project team meetings

21. Individual Documentation: Notebook Grading – Example A

23. Individual Documentation: Notebook Grading – Example B

24. Individual Documentation: Notebook Grading – Example C

25. Individual Documentation: Notebook Grading – Example D/F

26. Individual Communication: Individual Memos Need to be completed 4 times during the semester (weeks 4, 8, 12, and 16) Graded twice times (week 8 and 16) Will receive feedback at week 4 and 12 Identify responsibilities as skill sets for semester Document accomplishments toward fulfilling those responsibilities and developing skills Backup what you say you accomplished with actual documentation

27. Individual Communication: Individual Memos Week 4 Feedback: Looking at whether your responsibilities and skill sets are realistic/appropriate Weeks 8, 16 Grading Guidelines: Looking at your accomplishments and whether they’re appropriate http://epics.ecn.purdue.edu/guidelines/

28. Project Documentation Three main types of documents: Design Process documents Design records Design Review documents

29. Project Documentation: Design Documentation 6 Phases in EPICS Design Process: 1)Problem Identification 2)Specifications Development 3)Conceptual Design 4)Detailed Design 5)Production 6)Service/Maintenance 7)Redesign/Retire

30. Project Communication: Design Documentation All information about the project should be able to be found in the design documentation EPICS Design process model has 6 (or 7) main phases: Design Process PhaseDeliverables Project Identification Phase Tasks- Project Charter Specification Development Phase Tasks - Customer Specifications Document - Project Specification Document Conceptual Design Phase Tasks - Proof of Concept/Rapid Prototype - Project Conceptual Design Report Detailed Design Phase Tasks - Project Detailed Design Report - Prototype version of project Production Phase Tasks - Delivered project - Project Delivery Report - Delivery checklist - User manuals Service/Maintenance Phase Tasks- Fielded Project Report Retirement or Redesign

31. Project Documentation: Design Record Short report outlining one specific aspect of the design Design of a component Decision process Outlining a process

32. Project Documentation: Design Review Documents Documents sent to reviewers attending your design review Should contain current design process document Draft due week 9 Final due week 10 to be sent or made available to reviewers

33. Team Documentation Semester Plan States goals for the semester and outlines a plan for accomplishing those goals Project Proposal High level description of the project Final Report For Project Partner: Summary of the work completed during semester and plans for transition to next semester For Future Team: Summary of the work completed with some explanation; recommendations for future work based on lessons learned during the semester http://epics.ecn.purdue.edu/guidelines

34. Summary Documentation is the most important thing you can do in EPICS The real product of design is not the object itself, but the plans to build it All aspects (individual, project, team) play a part in your grade

35. Questions? Greg Bucks: gbucks@purdue.edu