1. Texas Regional Ad Astra Summit Managing Resources: Equipment and Services Presented by Jenny Hulsen Ad Astra

2. Texas Regional Ad Astra Summit Session Overview Equipment Inventory Collections Services Linking Services Security Requesting/Scheduling Approvals Reporting

3. Texas Regional Ad Astra Summit BuildinganEquipmentInventory Building an Equipment Inventory Categories and groups are used to help navigate and filter the list. Each item will belong to a specific category Items may have multiple group tags

4. Texas Regional Ad Astra Summit Building an Equipment Inventory Two Types of Tracking o Quantity o Individual Items

5. Texas Regional Ad Astra Summit Building an Equipment Inventory Combine into Collections

6. Texas Regional Ad Astra Summit Creating a Service Menu Setup/Teardown Services o Associated Services o Independent Services

7. Texas Regional Ad Astra Summit Linking Services to Equipment

8. Texas Regional Ad Astra Summit Linking Services to Rooms

9. Texas Regional Ad Astra Summit Security Roles Permission can be limited by: Category Resource Type Group Tag Specific item(s)

10. Texas Regional Ad Astra Summit Requesting/Scheduling Event Wizard / Event Form

11. Texas Regional Ad Astra Summit Requesting/Scheduling Event Request Template

12. Texas Regional Ad Astra Summit Requesting/Scheduling Limit available resources by event templates

13. Texas Regional Ad Astra Summit Notification and Approvals Approver Groups Event Request Form Resource Use (Group Tags) Rooms

14. Texas Regional Ad Astra Summit Event Request Requester does not have rights to Edit Events Scheduler does not have rights to Schedule resources Approval GroupNotification Group S Default Workflow Process: Event Request Template R

15. Texas Regional Ad Astra Summit Event Form Scheduler does have rights to Edit Events Scheduler does not have rights to Schedule resources Approval GroupNotification Group S Default Workflow Process: Schedule for Approval

16. Texas Regional Ad Astra Summit Notification and Approvals Request response options: Approve Decline Request Information

17. Texas Regional Ad Astra Summit Discussion Topics How Equipment and Services were integrated on your campus Strategies for overcoming obstacles Getting “Buy-in”

18. Texas Regional Ad Astra Summit Contact Information Jenny Hulsen Account Manager Ad Astra Information Systems 913-652-4189 jhulsen@aais.com