1. Student Information System (SIS) Updates Deborah Gilliam TDASC September, 10, 2015

2. Statewide Student Management System: General We survived 2014-15 - the first year of multi-vendor implementation!! Vendors met requirements for DOE invoice payments DCS resolved data conflicts impacting 60+ districts Districts survived year-end rollover with a few glitches Districts “approved” numbers on the funding website

3. Statewide Student Management System: General 2015-16 School Year 102 state hosted districts –One vendor change –One new state hosted district 2015-16 started much more calmly!! –Vendors hopefully have better understanding of TN reporting/extract process Restage (all)/20-day periods auto calculate & adjust (4/5 vendors)/SPED data exchange automated (all) SIS vendors asked to do more front-end data validation –Districts hopefully getting more comfortable with their SIS Continue to work in RUG (state and non-state hosted) EIS now processes extracts daily Mon – Fri for all districts –Automated process for state hosted districts –All 2015-16 changes in EIS (all extracts should be on except new 016)

4. Statewide Student Management System: General **THINGS TO REMEMBER** Enhanced data entry is a last resort to fix errors –Data should be corrected at the source – in your SIS –If SIS allows you to overtype data and they do not send deletes – vendor needs to fix this 2015-16 annual cost payment process –Based on 2015-16 funded ADM counts –Vendors invoice districts for district share on/after August 1 –Vendors invoice DOE (subsidy) on/after September 1 Azure access issues should be reported to your vendor –Vendors have admin access to state-hosted environment –Vendors notify DOE if assistance needed

5. Dashboard Implementation Status 2014-15 Dashboards Dashboards for 30 districts in production by June 30, 2015 to meet USDOE requirements –Wave 1 districts with 2014-15 dashboards in production Currently building 2014-15 dashboards for 70 remaining districts –In order to provide consistency and history for all state hosted districts –Wave 2 district’s production builds in progress (66/70 all interchanges loaded) –DOE will load 2013-14 assessment data Missing/dirty data for all 100 districts – data clean-up critical Close out 2014-15 dashboard year once all 100 state hosted districts in production (tentatively mid September)

6. Dashboard Implementation Status Wave 1 and Wave 2 districts by vendor: 2014-15 bold

7. Dashboard Implementation Status 2015-16 Dashboards Open 2015-16 dashboard year (rollover tentatively targeted mid to late September) Load 2015-16 data and build dashboards for all 102 state hosted districts –2014-15 dashboard data becomes history (attendance, discipline, grades, assessment) –Data clean-up critical –DOE load 2014-15 assessment data –Provision accounts for “live” access –Tentatively complete by end of December Once all 102 state hosted districts completed with “live“ access, vendors may build dashboards for interested non-state hosted districts (Wave 3)

8. Dashboard Implementation Status 2016-17 Dashboards and Beyond Going forward – rollover to new dashboard year to occur sooner –Data transactional Historical data builds with each new year –Two years of historical data by 2016-17 2014-15 (with 2013-14 assessment data) 2015-16 (with 2014-15 assessment data) **Note Friday session on Educator Dashboard**

9. Questions? Debbie.Gilliam@tn.gov (615) 253-1637