1. UNDERSTANDING FINANCE IN EVENT MANAGEMENT

2. Group Activity  Prepare Financial Statement for an Event  Determine the reason for which the event is held; base the event on a concept and purpose.  Craft a financial statement– Assume figures to suit the need …. …Concerts …Celebrate a unique aspect …Host a mass creative competition …A sporting activity …Raise money for charity …Mark an opening or launch …Promotional Events

3. Income Event Income Booth Space Sales Ticket Sales/Admission Sponsors/Underwriters Donations Merchandise Raffle Auction Ad Program Other

4. Expenses

5. Event Site/Facility Rental Fee Permit/License Labour

6. Rentals Furniture Registration Tables Pipe & Drape Carpeting/Flooring Props Tents/Canopies Staging Stanchions/Ropes Labour

7. Food Services Food Beverages Bartender fees Catering fees Equipment Tables/Chairs Glasses & Utensils Labour/Staff Misc. Charges like Health Permits

8. Audio-Visual Television Monitors Cameras Projectors Screens Lecterns/Podiums Microphones Sound System Other Aids Pointers/Markers Blackboards Computer Interfaces Technical Staff

9. Electrical General Lighting Special Lighting Generator Extension Cords Other Rentals Labour

10. Decorations Stage Decor Stage Backdrop Centerpieces/Table Decor Candles / Flowers / Balloons etc. Chair Covers Signs Props Paper Supplies Labour

11. Entertainment Music Talent Celebrity Speaker's Fees Models Labour

12. Utilities / Waste Management Restrooms Trash/Dumpsters Disposal Service Setup Crew Cleanup Crew Misc.

13. Promotion / Advertising Newspapers Magazines Radio TV Show Signs Street Signs Directional Signs Banners Printed Photos Promotional Items

14. Security Facility Labour

15. Transportation/Parking Car Rental Valet Area Labour/Personnel

16. On-Site Transportation Truck/Van Rental Carts/Hand Trucks Other Labour

17. Travel/Accommodations VIP Travel Car Rental Hotel Expenses Staff Travel

18. Compensation to Personnel Event Manager Show/Event Staff Additional Staff Overtime Host/Hostess Consultants Public Relations

19. Emergency Considerations Medical Ambulance Rain Plan Cost Canopies/Tents/Coverings

20. Design & Printing Designer Business Cards Brochures Registration Packets Posters/Flyers Invitations Tickets Miscellaneous

21. Postage/Shipping/Storage Postage Bulk Mail/Permits Mail House Freight Delivery Service